1. Budget Calendar and Mid-Year review Mary Simon, Senior Budget Director March 23, 2016

2. AGENDA 2017 Budget Planning Calendar Trend - Paying Semester Credit Hours (SCH) Tuition and Student Fee Revenue Projections Revenue Projections and Assumptions Budget Planning – Revenue & Expense Hyperion Public Sector Planning & Budgeting (PSPB) Q & A 2017 Budget Planning Calendar Trend - Paying Semester Credit Hours (SCH) Tuition and Student Fee Revenue Projections Revenue Projections and Assumptions Budget Planning – Revenue & Expense Hyperion Public Sector Planning & Budgeting (PSPB) Q & A

3. 2017 Budget Planning Calendar March 15Mid-Year 2016 Revenue Adjustments Coordinated with Fee Administrators March 23Planning Calendar to Financial Area Reps (FAR) April 1Draft 2017 Revenue Projections provided to Fee Administrators April 4Hyperion PSPB – OPENS to “Area Budget Coordinators” - Budget 2017 April 4Benefits Template posted to website and Non-E&G Longevity Report information Apr 4 –Apr 7Hyperion PSPB Budget Training to Area Budget Coordinators (**closed enrollment**) TBA - AreasInternal Department Deadlines coordinated by VP Areas for Hyperion Data Review April 8Draft Debt Service Budgets provided to Financial Area reps April 8-12Hyperion PSPB Hands on training to Area Budget Coordinators (**closed enrollment**) TBDCMO meeting to review FY17 Revenue projections; Resources & Requirements April 15 - 22Preparation for UT System Budget Goals & Priorities Hearing April 22UT System / UTSA Budget Goals & Priorities Hearing April 25Hyperion PSPB – CLOSES to “Area Budget Coordinators” - Budget 2017 April 21-27Hyperion PSPB – Reconciliation by Primary Area Reps – Budget 2017 April 25 - 29Hyperion PSPB – Reconciliation by Central Budget Office – Budget 2017 TBDHyperion Smartview Training for reporting (**closed enrollment**) May 20Draft FY17 Operating Budget due to UT System June 10Final FY17 Operating Budget due to UT System Aug 25FY17 Operating Budgets approved by Board of Regents

4. Trend - Paying Semester Credit Hours 713.6 669.9 (SCH in thousands) 728.0 672.3

5. FALL 15 FALL 14FALL over FALL BUDGET Forecast (Cert.) Certified Incr. (Decr.)% Change UG - Resident284,291 283,577 281,7101,8670.7% UG - Non-Resident12,687 9,983 12,809(2,826)(22.1%) G - Resident20,281 20,736 20,1535832.9% G - Non-Resident2,074 1,931 2,040(109)(5.3%) Doctoral - Resident5,200 4,755 5,182(427)(8.2%) Doctoral - Non-Resident149174 1344029.9% Total – Paying SCH324,682 321,156 322,028(872)(0.3%) FALL and SPRING comparison - Paying SCH SPRING 16 SPRING 15 SPRING over SPRING BUDGET Forecast (Prelim.) CertifiedIncr. (Decr.)% Change UG - Resident254,740 255,846 251,802 4,0441.6% UG - Non-Resident12,194 8,141 11,826 (3,685)(31.2%) G - Resident19,546 19,04719,622 (575)(2.9%) G - Non-Resident1,685 1,4501,728 (278)(16.1%) Doctoral - Resident4,688 4,277 4,688 (411)(8.8%) Doctoral - Non-Resident124 189 144 4531.3% Total – Paying SCH292,977 288,950289,810 (860)(0.3%)

6. Tuition and Student Fee Revenue Projections TOTAL Tuition Statutory Tuition Designated Tuition Lab & Supplemental Fees TOTAL Mandatory Student Fees Designated - Mandatory Fees Auxiliary - Mandatory Fees TOTAL Incidental Student Fees Designated Program, Course Fees Auxiliary Student Parking Tuition and Student Fees LESS: Tuition Set Asides NET Tuition and Student Fees Budget FY2016 $154,475 51,742 102,733 294 $71,817 44,504 27,313 $20,104 16,073 4,031 $246,690 (15,412) $231,278 Forecast FY2016 $149,361 47,900 101,461 290 $71,800 44,500 27,300 $21,700 17,700 4,000 $243,151 (15,317) $227,834 $ Change ($ 5,114) (3,842) (1,272) (4) ($17) (4) (13) $1,596 1,627 (31) (3,539) 95 (3,444) % Change (3.3%) (7.4%) (1.2%) (1.3%) (.02%) (.01%) (.05%) 7.9% 10.1% (0.8%) (1.4%) 0.6% (1.5%) ($000) Note: Forecast based on PAYING SCH Certified FALL, Prelim. SPRING and Estimated SUMMER

7. Revenue Projections & Assumptions Mid Year FY 2016 and Budget 2017 Methodology: Revenue projections are based on Paying SCH and/or student headcount (i.e. Mandatory fee projections). Paying SCH Total 672,358 based on Certified FALL 15, Preliminary SPRING 16 and SUMMER 16 (estimated higher than 2015; at 2014 SUMMER Levels) Incidental Fee projections are under review and will be based on trend analyses Full Year Forecast FY 2016 Budget adjustments will be recorded for Mandatory and Incidental Fees based on current projections recorded in March 2016 Fee Administrators & Area Reps will be notified in early April following latest file for Paying SCH pre-certified data Operating Budget 2017 Tuition and Mandatory Fee Budgets will be based on current forecasted projections Incidental Fee Budgets will be reviewed and recommendations as provided Any deviations to projections will need to be discussed and approved by AVP-FA

8. Expense Budgets - Status Quo Budgets Departmental accounts funded with Designated TUITION Status Quo Base Budgets – –Departmental Operating budget preparation assumes no new money, i.e. ‘same base budgets’ – –Budget Development process begins before budget planning is complete – –CMO will review recommendations for tuition, fees and semester credit hour projections Budget Office will update Hyperion Annual Operating budget for impacts based on final CMO allocations Exception: Budgets funded by fees will be coordinated with areas should estimates be further modified. Status Quo Base Budgets – –Departmental Operating budget preparation assumes no new money, i.e. ‘same base budgets’ – –Budget Development process begins before budget planning is complete – –CMO will review recommendations for tuition, fees and semester credit hour projections Budget Office will update Hyperion Annual Operating budget for impacts based on final CMO allocations Exception: Budgets funded by fees will be coordinated with areas should estimates be further modified.

9. Hyperion for Budget 2017 (1 of 2) Public Sector Planning & Budgeting (PSPB) – –UT Share Hyperion-Public Sector Planning & Budgeting (PSPB) used for developing Budget 2017 (2 nd Year) – –Budget Development will be semi-centralized with Area Budget Coordinators identified by VP Areas Approximately 75 Budget Area Coordinators UTSA is only campus with update access to Department Area Budget Coordinators Area Budget Coordinators will review, reconcile and update final budgeted amounts Final Budget reports will be provided using SmartView reporting capabilities by Area Budget Coordinators working with the Budget Office – –Hyperion PSPB planning tool is a flexible web based application Base Line Budget will be established using Budget 2016 + Permanent Transfers System is loaded with PeopleSoft FMS and HCM budgetary funded position data, reflecting the latest salaries upon data load Position attributes (i.e. FTE, % funding distribution, etc.) are used to calculate budgets Non-transactional based system and will reflect ending balances by cost center Subsequent permanent position updates in HCM require updates in Hyperion system to reflect changes processed in PeopleSoft HCM. – –UT Share Hyperion-Public Sector Planning & Budgeting (PSPB) used for developing Budget 2017 (2 nd Year) – –Budget Development will be semi-centralized with Area Budget Coordinators identified by VP Areas Approximately 75 Budget Area Coordinators UTSA is only campus with update access to Department Area Budget Coordinators Area Budget Coordinators will review, reconcile and update final budgeted amounts Final Budget reports will be provided using SmartView reporting capabilities by Area Budget Coordinators working with the Budget Office – –Hyperion PSPB planning tool is a flexible web based application Base Line Budget will be established using Budget 2016 + Permanent Transfers System is loaded with PeopleSoft FMS and HCM budgetary funded position data, reflecting the latest salaries upon data load Position attributes (i.e. FTE, % funding distribution, etc.) are used to calculate budgets Non-transactional based system and will reflect ending balances by cost center Subsequent permanent position updates in HCM require updates in Hyperion system to reflect changes processed in PeopleSoft HCM.

10. ) Hyperion for Budget 2016 (2 of 2) Public Sector Planning & Budgeting (PSPB) – –Training will be provided by Central Budget to Area Budget Coordinators Hyperion training materials will be provided and posted to Budget Website Central Budget will send announcements to Area Budget Coordinators – –Budget Office will provide preliminary reports to Area Budget Coordinators Report data will assist in the review of Hyperion data following training Reports to include Original Budgets, Permanent Positions and Permanent transfer data by cost center – –Reporting will be downloadable to MS Excel by Area Budget Coordinators using Hyperion Smartview Hierarchical reporting capabilities (department hierarchy; roll up by VP) MS Excel spreadsheets will display positions and comparative Budgets Decentralized reporting with flexible report formats (i.e. groupings by Fund, Department and Cost Center) Area Budget Coordinators will coordinate and distribute final budget reports using Hyperion Smartview to Department Administrators – –Training will be provided by Central Budget to Area Budget Coordinators Hyperion training materials will be provided and posted to Budget Website Central Budget will send announcements to Area Budget Coordinators – –Budget Office will provide preliminary reports to Area Budget Coordinators Report data will assist in the review of Hyperion data following training Reports to include Original Budgets, Permanent Positions and Permanent transfer data by cost center – –Reporting will be downloadable to MS Excel by Area Budget Coordinators using Hyperion Smartview Hierarchical reporting capabilities (department hierarchy; roll up by VP) MS Excel spreadsheets will display positions and comparative Budgets Decentralized reporting with flexible report formats (i.e. groupings by Fund, Department and Cost Center) Area Budget Coordinators will coordinate and distribute final budget reports using Hyperion Smartview to Department Administrators