1. Managing Your Files

2. XP Organizing Files and Folders A file, or document, is a collection of data that has a name and is stored in a computer Organize files by storing them in folders Disks contain folders that hold documents, or files USB drives Compact discs (CDs) Digital video discs (DVDs) Hard disks New Perspectives on Microsoft Office 2007: Windows Vista Edition 2

3. XP Organizing Files and Folders 3 New Perspectives on Microsoft Office 2007: Windows Vista Edition

4. XP Understanding the Need for Organizing Files and Folders Windows organizes folders and files in a hierarchy, or file system Windows stores the folders and important files it needs to turn on the computer in its root directory Folders stored within other folders are called subfolders 4 New Perspectives on Microsoft Office 2007: Windows Vista Edition

5. XP Developing Strategies for Organizing Files and Folders Type of disk you use to store files determines how you organize those files Storing files on removable media allows you to use simpler organization The larger the medium, the more levels of folders you should use You should have a backup, or duplicate copy, of important files 5 New Perspectives on Microsoft Office 2007: Windows Vista Edition

6. XP 6 New Perspectives on Microsoft Office 2007: Windows Vista Edition Developing Strategies for Organizing Files and Folders

7. XP © 2009 Prentice-Hall, Inc. 7 File Management The operating system provides an organizational structure for the computer’s contents Hierarchical structure of directories Drives Folders  Subfolders Files

8. XP © 2009 Prentice-Hall, Inc. 8 File Management

9. XP © 2009 Prentice-Hall, Inc. 9 Viewing and Sorting Files and Folders Other views available Tiles view List view Small and Medium Icons view

10. XP © 2009 Prentice-Hall, Inc. 10 Viewing and Sorting Files and Folders Large Icon view

11. XP © 2009 Prentice-Hall, Inc. 11 Naming Files Filename: Name assigned plus filename extension Characters not legal in Windows filenames: “ / \ * ? | : Character not legal in Mac filenames: : Bioreport.doc or Bio report.doc

12. XP © 2009 Prentice-Hall, Inc. 12 Filename Extensions Extension Type of Document Application.doc Word-processing document Microsoft Word 2003.docx Word-processing document Microsoft Word 2007.wks Word-processing document Microsoft Works word processing.wpd Word-processing document Corel WordPerfect.xlsSpreadsheet Microsoft Excel.slrSpreadsheet Microsoft Works spreadsheet.mdbDatabase Microsoft Access.ppt PowerPoint Presentation Microsoft PowerPoint.pdf Portable Document Format Adobe Acrobat or Adobe Reader

13. XP © 2009 Prentice-Hall, Inc. 13 Filename Extensions (cont.) Extension Type of Document Application.rtfText Any program that can read text documents.txtText.htm or.html Web page HyperText Markup Language.bmp Bitmap image Windows.zip Compressed file WinZip

14. XP Exploring Files and Folders Windows Explorer shows the files, folders, and drives on your computer Panes Expand icon Collapse icon 14 New Perspectives on Microsoft Office 2007: Windows Vista Edition

15. XP File Path 15 © 2009 Prentice-Hall, Inc.

16. XP Working with Folders and Files Creating a folder In the left pane, click the drive or folder where you want to create a folder Click the Organize button on the toolbar, and then click New Folder (or right-click a blank area in the folder window, point to New, and then click Folder) Type a name for the folder, and then press the Enter key 16 New Perspectives on Microsoft Office 2007: Windows Vista Edition

17. XP New Perspectives on Microsoft Office 2007: Windows Vista Edition17 Working with Folders and Files

18. XP Working with Folders and Files Deleting Files and Folders Recycle Bin is an area on your hard disk that holds deleted files until you remove them permanently 18 New Perspectives on Microsoft Office 2007: Windows Vista Edition

19. XP © 2009 Prentice-Hall, Inc. 19 Working with Files File management actions: Open Copy Move Rename Delete Recycle Bin