1. Data Management Influenza Vaccination 2015

2. IMPORTANT “Vaccinate against Influenza in order to protect the high risk groups against Influenza this winter and prove it” THE ONLY WAY TO PROVE IT IS WITH ACCURATE DATA January 2013

3. Facility Daily Tally Sheet The Facility Daily Tally Sheet covers all high risk groups on a single tally sheet ALL elements on top part of the daily tally sheet must be fully completed The “Date” must be the date of vaccination and must be printed clearly so that it can be captured into the correct week in the DHIS 14 June 20163

4. January 20154 FACILITY DAILY TALLY SHEET 2015 Month Date Province District Sub- district Sheet number of Health facility name Facility coordinator

5. February 2013 5 FACILTY DAILY TALLY SHEET 2015 Month Date Province District Sub-district Sheet number of Health facility name Facility coordinator CHECK EXPIRY DATE !!! All Children 6 months to under 5 years All Those > 5 years of age with Chronic Medical Conditions (Cardiac, Pulmonary, Chronic Renal, Diabetes Mellitus, HIV/AIDS & others) Pregnant Women All people over 65 years of age (Not in other risk groups) Residents of Old Age Homes, Chronic Care and Rehabilition Centres 1234512345123451234512345 6789106789 6789 6789 6789 1112131415111213141511121314151112131415 1112131415 1617181920161718192016171819201617181920 1617181920 2122232425212223242521222324252122232425 2122232425 2627282930262728293026272829302627282930 2627282930 3132333435313233343531323334353132333435 3132333435 3637383940363738394036373839403637383940 3637383940 4142434445414243444541424344454142434445 4142434445 4647484950464748495046474849504647484950 4647484950 5152535455515253545551525354555152535455 5152535455 5657585960565758596056575859605657585960 5657585960 6162636465616263646561626364656162636465 6162636465 6667686970666768697066676869706667686970 6667686970 7172737475717273747571727374757172737475 7172737475 7677787980767778798076777879807677787980 7677787980 8182838485818283848581828384858182838485 8182838485 8687888990868788899086878889908687888990 8687888990 9192939495919293949591929394959192939495 9192939495 96979899100969798991009697989910096979899100 96979899100 Summarized total: Signature: Comments: Date:

6. Daily Tally Sheet (cont) If at a vaccination site more than 100 individuals from one risk category are vaccinated on the same day, a second tally sheet will be needed. A copy of the weekly summary sheet together with the daily tally sheets must be kept at the facility Febuary 2013 6

7. Data Capturing Role of the Facility Each vaccination should be captured on paper at vaccination sites immediately using daily facility tally sheets. If, at a vaccination site more than 100 individuals from one risk category are vaccinated on the same day, a second tally sheet will be needed. Information on daily facility tally sheets should be totaled and summarised in a weekly summary sheet. 14 June 2016

8. Data Capturing Cont’ If no flu vaccine is administered during the week a “zero” facility summary sheet should be submitted This will ensure that no data is lost Each weekly report will then show the number of vaccine doses administered or a “0” 14 June 20168

9. 9 WEEKLY INFLUENZA VACCINATION SUMMARY SHEET 2015 ProvinceTick appropriate block to indicate level of reporting ProvinceDistrictSub- District Facility District Sub-DistrictTelephone number:Reporting period From....................... To........................ Facility *Subunit Children 6 months to under 5 years ALL those > 5 years with Chronic Medical Conditions ( Cardiac, pulmonary, Chronic renal, diabetes mellitus, HIV/AIDS & others) Pregnant womenAll people over 65 years of age Not in any other risk group Residents of Old Age homes, chronic care and rehabilitation institutes TOTALS Total number of sub-units expected to report Total number of sub-units that submitted reports * Subunits=Vaccination sites/Facilities/Sub-districts/Districts depending on level of reporting Comments:________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ ________________________________________________

10. Data Collection Accurate data collection is critical for a successful campaign Data from the weekly summary sheet must be entered at sub-district level in the DHIS on a weekly basis The sub-district sends the weekly summary sheet to the district, to province then to national- on weekly basis This enables the management level to monitor the campaign. Febuary 2013

11. Data Flow Health Facility Forward data to Sub district weekly SUB-DISTRICT/ LSA/Municipality Forward data to District weekly District/Metro Forward data to Province weekly Province Forward to National weekly February 2015 11 Vaccination site

12. Data Capturing Cont’d Role of Health Information Ensure that all facilities within your area submit their data on a weekly basis. The data should be verified and signed off at Sub- district/District level by both the CDC and Health Information Managers After verification, the weekly data must be captured into the DHIS 1.4 Export the file and send to next level 12

13. Conclusion Each facility must complete new tally sheet, every day including zero tally sheets. No tally sheet should be used for more than one day. At the end of every week, transfer the totals from the daily tally sheet to the Weekly Summary Sheet Send to: Sub - District  verify and capture District  verify and capture Province  verify and capture National  verify and feedback 13

14. Weekly Summary Sheet is aggregation of weekly data. ENSURE PROPER RECORD KEEPING AT FACILITY LEVEL 14 June 2016 14

15. Thank You 14 June 201615