1. Susan Hamburger, Ph.D. March 11, 2015

2.  Supervision ◦Managed Description Section at Virginia State Library and Archives (now Library of Virginia) consisting of fourteen archivists, one staff assistant, and two grant-funded archivists ◦Supervised two grant-funded staff and up to four student assistants to catalog literary and historical manuscript collections in Special Collections at the University of Virginia

3.  Supervision ◦Hired, trained, and supervised student assistants in Special Collections at Florida State University ◦Directed the Penn State cataloging internship of a Clarion University Library Science graduate student ◦Supervised the arrangement and description of literary manuscripts by undergraduate and graduate interns in Special Collections at Penn State

4.  Budgeting ◦Managed departmental budget expenditures at VSLA  Grants ◦Wrote proposals and administered budgets for two grant-funded projects at VSLA, and five SAA workshop grants at Penn State ◦Wrote and co-administered archival processing grant for theater lighting drawings in Special Collections at Penn State

5.  Partnerships ◦People’s Contest: A Civil War Era Digital Archiving Project team member: cooperative project between the Penn State University Libraries and the George and Ann Richards Civil War Era Center on campus to survey, identify, describe, and selectively digitize manuscripts from repositories throughout Pennsylvania

6.  Partnerships ◦Partners in Public Service team member: cooperative project among the Penn State University Libraries, WPSU-TV, and Palmer Museum of Art to create a virtual exhibit of Civil War era daguerreotypes, a museum exhibit focused on a Mathew Brady daguerreotype, and a K-12 educational packet ◦Alumni Library Steering Committee chair: coordinate access to library databases and digitized content for members of the Penn State Alumni Association

7.  Policies and Standards ◦Bibliographic Services Council member  Develop and document policies that adhere to national cataloging standards while also addressing local needs ◦Penn State Special Collections Barcoding Project chair  Established standards for barcoding manuscript and archival collections  Led to writing a Processing Manual for consistent standardized processing, arrangement, and description

8.  Collection development ◦Rare books, Florida collection, University archives (not including official records), manuscript collections, University photograph collection at Florida State ◦History of the book and printing at Penn State dedicated fund

9.  Reference ◦Rare books, Florida collection, University archives (not including official records), manuscript collections, University photograph collection at Florida State ◦State government records, personal papers, and organization records at Virginia State Library and Archives ◦Literary and historical manuscripts, rare books, and University archives at Penn State

10.  Project management ◦Penn State: Coordinated Special Collections Cataloging Team manuscript and archival cataloging of Pennsylvania German broadsides and Fraktur, World War I and II posters, women’s history pamphlets from Penn State Harrisburg campus

11.  Project management ◦University of Virginia: Prioritized, coordinated, and directed workflow of the one-year project to achieve targeted goals to maximize the number of collections cataloged in Special Collections  Virginia Historical Society: Developed a workflow for receiving collection information from which to create catalog records for eight repositories including George Washington’s Mount Vernon, George Mason’s Gunston Hall, James Monroe Museum, and Mariner’s Museum

12.  Space planning ◦Advised on design of new Special Collections Library at Penn State ◦Consultant to Peters Township Public Library, McMurray, PA on design of historical collections room ◦Advised on layout and design of processing space and offices for Description Section in plans for new building for Virginia State Library and Archives

13.  National standards and authorities ◦Encoded Archival Description  Created 118 EAD finding aids using NoteTabPro ◦Create MARC catalog records using DACS, RDA, Oral History Cataloging Manual, Graphic Materials (superseded by Descriptive Cataloging of Rare Materials (Graphics) [DCRM(G)]) ◦Program for Cooperative Cataloging (PCC)  Create personal and corporate name authority records for NACO, subject headings for SACO, and bibliographic records for BIBCO

14.  Challenges ◦Staffing ◦Backlog of collections to process ◦Space  Opportunities ◦Training and continuing education ◦Grants ◦More visibility of collections

15.  Being able to identify what you have in hand  Knowing which descriptive standard to use  Ongoing, continuous training to stay current  Practice, practice, practice  Quality control  Providing subject headings and keywords to help researchers in discovery  Broad dissemination of metadata across several platforms to aid in discovery

16.  Local ◦Online Public Access Catalog (OPAC) ◦CONTENTdm – digitized collections (uses Dublin Core)  Consortial ◦OCLC WorldCat – MARC records ◦ArchiveGrid – EAD finding aids, MARC records  Social media ◦Flickr - images ◦Facebook – more in-depth what’s new ◦YouTube – videos from collection, how-to’s ◦Blogs – announcements about processed collections, new acquisitions, help with identifying people in photos ◦Twitter – brief blurbs (exhibit, lecture, etc.)

17.  Collection development ◦Targeted acquisitions geared toward research and teaching needs of faculty and students ◦Connecting with donors for financial support and/or appropriate collections  Processing decisions ◦When is “More Product, Less Process” (MPLP) appropriate ◦No one-size-fits-all approach

18.  We live in exciting times ◦New standards ◦Processing and digitizing grant funds available  Special Collections is what makes the University Libraries unique  Above all, the end goal is to provide access for students, faculty, and outside researchers

19. Susan Hamburger, Ph.D. sxh36@psu.edu 814-865-1756 https://scholarsphere.psu.edu/