1. THE FUTURE OF THE CARTER PARK POOL 02-16-2016

2. WHAT WE’RE DOING TONIGHT  Comprehensive Overview of How We Got Here  Review of Survey Results  Presentation of the Final Pool Design  Preliminary Discussion of Funding Options  Input from the Parks & Recreation Committee, Swim Team, and community members.  Approval by Town Council, Request for more information from Town Council, or Start Over Directive from Town Council

3. HISTORY  The pool was built in 1993  New storage facility built in 2009  Additional deck space, lighting and fencing built between 2007 and 2014 in cooperation with the swim team  Spring 2015 major maintenance improvements made to pool structure and infrastructure

4. HOW WE GOT HERE – 2013 AND 2014  Summer 2013 and Summer 2014 staff notice maintenance issue increasing significantly.  End of pool season 2014 staff notice significant maintenance issues including crumbling tile and fixtures, leaking plumbing, sinking concrete deck, etc.  Staff requests Town Council take action and meets with Council at the pool to demonstrate need.

5. HOW WE GOT HERE – WINTER 2014  Staff begin dual paths of getting designs for a new/renovated pool and also addressing maintenance issues in a way that allows for future renovation.  Maintenance goes extremely well.  Five designs are presented to staff and Town Council with varying amenities and price tags.  Due to a lack of community input and being forced to operate under emergency decision making circumstances, Town Council is unable to provide a final direction to Town staff on the long term future of the pool.

6. HOW WE GOT HERE – 2015  Maintenance of the pool goes extremely well and the pool is in a safe and stable condition.  Staff reevaluate how to deal with the long term future of the pool.  In August of 2015 staff approach Town Council with a “determine what the community wants” process for the future of the pool. Town Council agrees to this approach and the schedule on the next slide.

7. THE PROCESS

8. DETAILS OF THE PROCESS  Staff hosted and encouraged input through three separate surveys and a public input session.  The three surveys consisted of:  A survey on pool operations for the 2015 season to help glean what people may want/not want or like/dislike in a future pool operation.  A survey about peoples desires for the pool, experiences at other pools, experience at our pool, thoughts on the original five designs presented to Council.  A survey which mimicked the public input session held in November 2015 with the Parks & Recreation Committee.

9. SURVEY RESULTS PRESENTED TO PARKS & RECREATION COMMITTEE PRIOR TO PUBLIC INPUT SESSION  287 Surveys Completed  Posted on the Town’s facebook page. Invitation sent to pool pass holders for the past two years and swim team.  175 season pass holders and 112 non-pass holders responded

10. SURVEY RESULTS TO DATE – WHERE YOU ARE FROM

11. SURVEY RESULTS TO DATE – TWO THINGS ARE PERFECTLY CLEAR  1. We have to dramatically improve the bathroom facilities  47% of respondents are dissatisfied

12. SURVEY RESULTS TO DATE – TWO THINGS ARE PERFECTLY CLEAR  2. People want concessions  Almost 65% of respondents would buy concessions most of the time

13. SURVEY RESULTS TO DATE – 5 POOL DESIGNS  This exercise was not about picking one of the 5 designs – they were available for visual help in describing amenities like “Zero Depth Entry” and “Slide Tank”.  That said, survey respondents preferred them in the following order; Concept A (33%), Concept B (22%), Concept C (18%), Concept D & E (5%), and None of the Above/no Preference (16%).  As mentioned above, a new design was created based on stakeholder input.

14. SURVEY RESULTS TO DATE – AMENITIES  Respondents were given a list of 13 amenities or design alternatives and asked whether they were not at all interested, less interested, indifferent, somewhat interested, or very interested.  The Top Six listed in order of highest “Very Interested” rating:  Additional Shade Structures (83.81% interested)  Widening pool for additional swim lanes (66.67% interested)  Making pool 1 Foot Deeper to allow proper swim meets (70.1% interested)  Additional Deck Space (62.38% interested)  Water Slide with slide tank (64.74% interested)  “Beach” entry to main pool instead of kiddie pool (52.36% interested)

15. SURVEY RESULTS SUMMARY  Improve the bathrooms  Add concessions  Future amenities desired include 8 lanes/deeper lanes, zero depth entry, more deck space, more shade structures, water slide  While not prominent in survey results, extra effort has been made to incorporate ADA accessibility in all parts of the new design.

16. OTHER THINGS TO CONSIDER  The Swim Team is an important part of our community, and has participated financially towards improving the current pool (lights, fence, etc.).  A diving board was not part of the amenities list, but was brought up a number of times in the comments section of the survey. Town staff has serious concerns about this type of amenity.

17. THE REVEAL

19. STRATEGIC PLAN  Objective 3.2 – Provide high-quality recreational programming and amenities to attract and retain residents.  Initiative 3.2.1 – Upgrade Carter Park Pool as an attractive asset and a gathering place for Ashland’s diverse community.

20. FUNDING  Asked for an estimate from Siska Aurand (original and current pool design creator)……This one will be very high.  Asked for an estimate from Tom Bowles from Pool Crafters (great contractor who did the latest round of maintenance work prior to the 2015 pool season)…..This is the one we would use to create funding scenarios.  Developed Five Funding Scenarios for Council Consideration

21. ESTIMATE 1 – SISKA AURAND ExpenseAmount Pool Renovation$1,727,500 Bathrooms$150,000* Concession$200,000* Kiddie Pool Upgrade$72,500 Total Cost$2,150,000 *JSF Estimate

22. ESTIMATE 2 – POOL CRAFTERS ExpenseAmount Pool Renovation$1,003,000 Bathrooms$150,000* Concession$200,000* Kiddie Pool Upgrade$35,000 Total Cost$1,388,000 *JSF Estimate

23. FUNDING –PAY AS YOU GO (PAYGO)  Four annual payments of $290,015 to CPF  2016: Bathroom renovation  2017: Kiddie Pool upgrade  2018: Concession Stand  2020: Pool Upgrade  New Pool opens May 2020  Total Cost: $1,388,000 DescriptionAmount Running Total Feb 2016 Balance$227,940 Bathroom Renovation$(150,000)$77,940 FY17 Appropriation$290,015$367,955 Kiddie Pool$(35,000)$332,955 FY18 Appropriation$290,015$622,970 Concession Stand$(200,000)$422,970 FY19 Appropriation$290,015$712.985 FY20 Appropriation$290,015$1,003,000 Pool Upgrade$(1,003,000)-

24. FUNDING –DEBT OVER FIVE (D5)  Five annual payments of $203,685 from FY19-FY23  2016: Bathroom renovation  2017: Kiddie Pool upgrade  2018: Issue debt, upgrade pool and concessions  New Pool opens May 2018  Payments finished FY2023  Renovation Cost: $1,388,000  Debt Cost: $58,364  Total Cost: $1,446,364 DescriptionAmount Running Total Feb 2016 Balance$227,940 Bathroom Renovation$(150,000)$77,940 FY17 Appropriation$200,000$277,940 Kiddie Pool$(35,000)$242,940 Pool / Concessions / Debt $(1,261,364)$(1,018,424) FY19 Appropriation$203,685$(814,739) FY20 Appropriation$203,685$(611,054) FY21 Appropriation$203,685$(407,369) FY22 Appropriation$203,685$(203,684) FY23 Appropriation$203,685-

25. FUNDING –DEBT OVER TEN (D10)  Five annual payments of $111,117 from FY19-FY28  2016: Bathroom renovation  2017: Kiddie Pool upgrade  2018: Issue debt, upgrade pool and concessions  New Pool opens May 2018  Payments finished FY2028  Renovation Cost: $1,388,000  Debt Cost: $151,111  Total Cost: $1,539,111 DescriptionAmount Running Total Feb 2016 Balance$227,940 Bathroom Renovation$(150,000)$77,940 FY17 Appropriation$200,000$277,940 Kiddie Pool$(35,000)$242,940 Pool / Concessions / Debt $(1,354,111)$(1,111,171) FY19 – FY28 Appropriation $111,117 /yr-

26. FUNDING –DEBT OVER FIVE DELAYED (D5-2)  Five annual payments of $118,822 from FY21-FY25  2016: Bathroom renovation  2017: Kiddie Pool upgrade  2018: Concession Stand  2020: Issue debt, pool renv.  New Pool opens May 2020  Payments finished FY2025  Renovation Cost: $1,388,000  Debt Cost: $34,047  Total Cost: $1,422,047 DescriptionAmount Running Total Feb 2016 Balance$227,940 Bathroom Renovation$(150,000)$77,940 FY17 Appropriation$200,000$277,940 Kiddie Pool$(35,000)$242,940 FY18 Appropriation$200,000$442,940 Concession Stand$(200,000)$242,940 FY19 Appropriation$200,000$442,940 FY20 Pool / Debt$(1,037,047)$(594,107) FY21 – FY25 Appropriation $118,821/yr-

27. FUNDING –DEBT OVER TEN DELAYED (D10-2)  Ten annual payments of $64,821 from FY21-FY30  2016: Bathroom renovation  2017: Kiddie Pool upgrade  2018: Concession Stand  2020: Issue debt, upgrade pool and concessions  New Pool opens May 2020  Payments finished FY2028  Renovation Cost: $1,388,000  Debt Cost: $88,152  Total Cost: $1,476,152 DescriptionAmount Running Total Feb 2016 Balance$227,940 Bathroom Renovation$(150,000)$77,940 FY17 Appropriation$200,000$277,940 Kiddie Pool$(35,000)$242,940 FY18 Appropriation$200,000$442,940 Concession Stand$(200,000)$242,940 FY19 Appropriation$200,000$442,940 FY20 Pool / Debt$(1,091,152)$(648,212) FY21 – FY25 Appropriation $64,821/yr-

28. SUMMARY Funding ScenarioYearly PaymentPayment Finish Pool Open Date Debt CostTotal Cost Pay As You Go (PAYGO)$290,015FY2019-2020May 2020$0$1,388,000 Debt Over Five Years (D5)$203,685FY2022-2023May 2018$58,364$1,446,364 Debt Over Ten Years (D10)$111,117FY2027-2028May 2018$151,111$1,539,111 Delayed Debt Over Five Years (D5-2) $118,821FY2024-2025May 2020$34,047$1,422,047 Delayed Debt Over Ten Years (D10-2) $64,821FY2029-2030May 2020$88,152$1,476,152

29. SUMMARY – DECISION MAKING TIME 1. Are we ok to move forward with this design? 2. Do you have a preferred funding approach (you’re not agreeing to dollars at this moment….just the approach you may favor)? Consider total cost, annual cost, completion date, etc. 3. Let’s hear what people have to say…..