1. GRADS Advisory Committee Meeting 4 May 9, 2016 Lori Cottrill

2. Agenda Wish List Review Results of Voting Now in Production Currently in Development Planned for the Future Overall Status Update

3. Voting Results 18 committee members submitted votes. Most Important to Least Important Application / Questions Degree and Option Level Notification Mass Actions Ratings Discussed: Some work was completed in various categories, instead of concentrating only on the top category. A significant amount of time and effort was devoted to completing the outstanding GRADS features and supporting the go live events.

4. To Production: Since October Mass payment - Live November 2015 Mass refusal Live November 2015 Limit to 50 at the same time - Live April 2016 Download application materials to Excel – Live December 2015 View all ratings for all applicants - Live December 2015 Early Aid Estimate Live January 2016 Data interfaced to LionPATH March 2016. Tuition modified to not allow modification.

5. New in GRADS GRADS allows DUO 2FA App ID added to emails and search in GRADS Tool tips added Citizenship codes/choices changed to match LionPATH GRADS allows User Level 1 to edit citizenship, passes to CPR Limit application deferral to 1 year from original application semester Allow multiple emails in the CC and BCC fields of notification emails Send free-form email or template-built email with mass refusal

6. Currently in Development Mass notification feature will enable sending email to any list of applicants – expected mid-May Acceptance environment available for programs to use for testing – expected mid-summer Changes with PSUPay/Checkout – expected mid-summer Resume Study/Change Major online application and process – expected late summer Student Support Portal for tracking financial package after admission – expected late summer New Graduate Program Management System (GPMS) – expected fall

7. Planned for Future Incorporate deadlines into applications View all applicants in one view Enhanced rating system Saving sort order as default Custom application list under consideration Lori asked the group about a few other things that have been requested, in order to try to determine the need/use for features if included. One of the popular requests is to have the application set up to be different at the degree and option levels within a program.

8. Additional Wish List Items? Email to gradschoolhelp@psu.edu

9. Wish List Questions? Lori asked the group how the admissions cycle with the new GRADS system had gone. Overall, the group felt things had gone well. Several attendees expressed appreciation for the work put into GRADS and Graduate School systems. There were some issues with applicant-submitted transcripts expiring. Request was made to modify wording in offer letters and document requirements, as applicants seem to still be confused, at times. Request was made to add submission date of references. Request was made to give faculty (and referee?) ability to edit his/her own rating. Request was made to interface completeness to applicant status page. Request was made to enable label modification from list view. The group was reminded that requests can be made at any time using the blue tab within GRADS or sending an email to gradschoolhelp@psu.edu. All issues from the meeting were added to the GRADS Wish List for further consideration.

10. LionPATH Timeline

11. LionPATH Status Last enrollment appointments for continuing students released May 2016 >50,000 students (includes Undergrad, Grad, Law, Med) currently registered for fall 2016 Continuing to roll-out degree audit validations to colleges Continuing financial aid awarding of new students on a daily basis Federally required financial aid verification notices have been sent out LionPATH Mobile app for students quietly rolled out on 4/27/2016 for Android platform; Apple iOS version will follow soon

12. LionPATH: Faculty Center Go live tentatively planned for late June and includes instructor schedule, class roster, advisor center, class search, schedule builder, browse course catalog Grade roster will go live in August Faculty training will be forthcoming in the form of tutorials. The LionPATH training team is looking at additional types of training options and time frames that best suit faculty.

13. Another Important Note Data Warehouse will no longer be populated with new admissions, as of Fall 2016. Do you have any application processing tied to the data warehouse?

14. Also… Sunset of ISIS and (ISIS) GRADS are being discussed.

15. Don’t Forget! ISIS GRADS (interfaced to ISIS) and LP GRADS (interfaced to LionPATH) are completely separate. Updates to one must also be made in the other.

16. Questions?