1. Karolina Muszyńska http://www.gcflearnfree.org/access2013

2.  http://www.gcflearnfree.org/access2013 http://www.gcflearnfree.org/access2013  Creating reports  Database design: ◦ Modifying tables ◦ Creating and formatting forms ◦ Designing your own database from template  Contents of the project 2

3.  Choosing a table or a query for the report  Adjusting and formatting the report in the Layout view ◦ Resizing ◦ Deleting unwanted fields ◦ Sorting and filtering ◦ Printing or exporting reports ◦ Using the Report Wizard ◦ Formatting reports  Exercises: ◦ Use the „From Garner or not emailed customers” query and create a report ◦ Resize the fields so that all data is visible ◦ Sort it by City field ascending ◦ Export the report as a pdf 3

4.  Exercises: ◦ Prepare a sample report using the Report Wizard ◦ Open the Cookies Sold report ◦ Add the date and time to the header ◦ Add page numbers to the footer ◦ Choose a new theme and theme fonts ◦ Add a logo 4

5.  Adding and rearranging fields  Advanced field options ◦ Changing data type for existing fields ◦ Field character limits ◦ Validation rules and corresponding messages  Additional table options: ◦ Calculated fields and total rows  Exercises: ◦ Open the Products Table, and change the data type for the description field to Long Text ◦ To the same table add a new field that uses the Short Text data type and name it Average Shelf Life ◦ Add the following field validation rule to the Average Shelf Life field: „day” or „week” or „two weeks” or „month”. ◦ Set a field validation message for the same field (i.e. „Enter a valid Average Shelf Life Type: Must be „day”, „week” „two weeks” or „month”) 5

6.  Creating forms and subforms  Adding additional fields from different tables  Adding design controls  Customizing form settings  Exercises: ◦ Create a form from the Customers table. Delete the subform. ◦ Create a combo box. Add the following choices to the combo box: Raleigh, Durham, Hillsborough, Cary, Chapel Hill, Garner, Charlotte ◦ Store the value in the City field, and label the combo box NC City List. Click Finish when you are done with the Combo Box Wizard. ◦ Switch to Form view, and click on the drop-down arrow in the combo box you created. You should see a list of cities. 6

7.  Using command buttons  Modifying form layout  Exercises: ◦ Open the Order Items form ◦ Add a command button that creates a new record ◦ Format the newly added command button with the colors and style of your choice ◦ Add a logo 7

8.  Creating a database from a template  Creating a database from scratch  Microsoft tutorial - http://www.quackit.com/microsoft_access/microso ft_access_2013/tutorial/create_a_database.cfm http://www.quackit.com/microsoft_access/microso ft_access_2013/tutorial/create_a_database.cfm ◦ Create tables ◦ Create relationships ◦ Create forms ◦ Create queries ◦ Create reports 8

9. A Microsoft Access file containing:  Table designs (attributes, attribute types, key attributes and initial data)  Design of relationships among tables  Form designs for inserting data (at least 2)  Report designs (at least 2)  Query designs (at least 3) Deadline – 15 th January 2016 9