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U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration GSA Federal Acquisition Service Industry Webinar.

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Presentation on theme: "U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration GSA Federal Acquisition Service Industry Webinar."— Presentation transcript:

1 U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration GSA Federal Acquisition Service Industry Webinar Schedule 48 & Schedule 599 U.S. General Services Administration. Federal Acquisition Service. GSA Federal Acquisition Service Industry Webinar Schedule 48 & Schedule 599

2 2  Introduction & Overview of MAS Schedules  Digital Certificates  Contract Modification  Economic Price Adjustments  Add new SIN/Services  Question & Answer Agenda

3 Introduction of MAS Schedules: Raymond Meraz, Contracting Officer, Schedule 599 (Travel Services Solutions) Crystal Zorich, Contracting Officer, Schedule 48 (Transportation, Delivery and Relocation Solutions) 3

4 Digital Certificates  In order to submit a modification request in eMOD you must have a digital certificate  It is recommended to have two (or more) people as authorized negotiators on the contract  Ensure the certificates are “active” as they are only valid for two years at a time  Utilize the VENDOR SUPPORT CENTER at www.vsc.gsa.gov if you have questions www.vsc.gsa.gov

5 What is a Contract Modification?  FAR 2.101 – A contract modification is any change in the written terms of the contract. A contract cannot be changed verbally, only in writing. 5

6 Modification Types (FAR 43.103) UNILATERAL: A contract modification that is only signed by the Contracting Officer. Usually these are administrative changes, for instance, a request to change the phone number, mailing address, or authorized negotiator. BILATERAL: A contract modification that is signed by both the contractor and Contracting Officer. These are supplemental changes, for instance, an economic price adjustment or other negotiated changes to the contract terms and conditions. 6

7 Pre-request Modification Requirements: GSA will only consider modification requests from contractors who are in compliance with the contract. Prior to submitting a modification request, ensure that the following items are current, complete and accurate:  GSA Advantage text file and catalog file  System for Award Management (SAM) registration  All prior mandatory mass modifications have been accepted  Pertinent documents associated with modification type* *If these documents are not up to date, your modification request will be rejected. 7

8 Modification Process Flow Chart Modification submitted, Contract Specialist or Contracting Officer is notified Day 1: Modification submitted in eMOD CS reviews the documents submitted for minor errors, financial data, digital certificate, any omission of documents the modification is rejected or clarification requested. Review of Documents Submitted in Modification The CS/CO may request additional documents if the items were not submitted correctly – ensure you response in 2 business days or the modification will be rejected. Clarification Requested CO/CS prepares the modification, ensures all documents are correct and in alignment with the contract. CS/CO prepares modification If the modification requires the vendor to sign, the vendor will be notified. Please login to eMod and sign the SF-30 as soon as the notification is received. Bilateral Modification – vendor notified Notification is sent that the modification has been processed and the SF-30 is complete. A copy of the fully executed SF-30 is available in eMod. Day 22: Modification Processed 8

9 Modification types that will be covered: 1.Economic Price Adjustment based on a Commercial Price List (Economic Price Adjustment Clause 552.216-70 (SEP 1999) 1.Economic Price Adjustment based on a Market Indicator (I-FSS-969) 2.Requesting New Labor/ Services Categories or Changes to Existing Labor/Services Categories 3.Adding Special Item Numbers 9

10 Documents Required for ALL Modification Requests (except Administrative Requests) 1.Signed and Dated Cover Letter on Company Letterhead 2.Commercial Sales Practices Format (CSP) 3.Service Contract Act (SCA) Matrix 4.GSA Price List - Proposal Price List (PPL) 5.Labor Category Description Document (if offering labor categories) 10

11 Economic Price Adjustment based on a Commercial Price List 1.Documents required for all mod types (see slide 10) 2.Commercial Price List with Effective Date 3.Documentation supporting the reasonableness of the increase (Invoices, contracts, quote sheets, etc.) 4.EPA Pricing Worksheet *The impact of not following the submission instructions is rejection of the modification 11

12 …Continued EPA based on CPL 1.State that you are requesting an Economic Price Adjustment (EPA) in accordance with EPA Clause 552.216- 70. Identify the amount of EPA being requested, pursuant to the changes in the CPL. Note: The percent increase cannot be greater than the annual cap in the contract and the percent increase between your awarded CPL and new CPL prices. 2.State that all prices offered to GSA include the current 0.75% IFF. 3.Provide a copy of the current CPL with its effective date. 4.Verify that the requested EPA does not negatively affect the discount relationship with the Basis of Award (BOA) customer(s) established at time of award (or last modification; whichever is more recent). 12

13 …Continued EPA based on CPL 5.Provide documentation supporting the reasonableness of the price increase such as copies of invoices, contracts, quote sheets, or a letter explaining the rationale of the increased prices. 6. Submit an EPA Pricing Worksheet showing the rates proposed. The spreadsheet should show all awarded items, the current prices, the requested increase percentage, the requested new price, the current CPL price, the new CPL price and the CPL percent increase. An example follows: Labor CategoryCurrent Price Requested % Increase New Requested Price Consultant $100.00 2.50% $102.50 Analyst $ 80.00 2.50% $ 82.00 Labor CategoryCurrent CPL Price New CPL PriceRequested % Increase Consultant $125.00 $128.13 2.50% Analyst $100.00 $102.50 2.50% 13

14 Economic Price Adjustment based on a Market Indicator 1.Documents required for all mod types (see slide 10) 2.A copy of the index, survey or pricing indicator showing the price increase and the effective date. 3.EPA Pricing Worksheet The impact of not following the submission instructions is rejection of the modification 14

15 …Continue EPA with Market Indicator 1.State that you are requesting an Economic Price Adjustment (EPA) in accordance with EPA Clause I-FSS- 969. Identify the amount of EPA being requested. Note: The percent increase cannot be greater than the annual cap in the contract. 2.State that all prices offered to GSA include the current 0.75% IFF. 3.Submit a copy of the market indicator that was agreed upon at the time of award (or modification, whichever is most recent). 15

16 …Continued EPA with Market Indicator 4.Submit an EPA Pricing Worksheet showing the rates proposed. The spreadsheet should show all awarded items, the current prices, the requested increase percentage, and the requested new price. An example follows: Labor Category Current Price Requested % Increase New Requested Price Consultant $100.00 2.50% $102.50 Analyst $ 80.00 2.50% $ 82.00 Note: The percent increase cannot be greater than the annual cap in the contract, nor can it be greater than the market indicator demonstrates (for example, if your contract is based on a BLS ECI table, and the current published increase is 2.5%, you could not receive more than a 2.5% EPA). 5.Verify that the requested EPA does not negatively affect the discount relationship with the BOA established at time of award (or last modification, whichever is more recent). 16

17 Requesting New Labor/ Services Categories or Changes to Existing Labor/Services Categories Documents Required: 1.Signed and Dated Cover Letter (On company letterhead) 2.Commercial Sales Practices Format (CSP) 3.Service Contract Act (SCA) Matrix 4.GSA Price List - Proposal Price List (PPL) 5.Labor Category Description Document 6.Supporting Documentation (Invoices, etc.) 17

18 …Continued: Requesting New Labor/ Services Categories or Changes to Existing Labor/Services Categories  Identify under which SIN(s) the labor categories will be applicable.  Provide labor category descriptions that include minimum education and minimum experience requirements for each labor category.  Provide a pricing structure consistent with your commercial practices and provide supporting documentation for each proposed labor category. Supporting pricing documentation must be clear and demonstrate a relevant relationship between the supporting document and the pricing proposed. Each supporting document must be labeled with the name of the corresponding proposed labor category. Examples of supporting evidence may include invoices, contracts, quote sheets, etc. 18

19 Adding Special Item Numbers (SINs) Documents Required: 1.Signed and Dated Cover Letter 2.Commercial Sales Practices Format (CSP) 3.Service Contract Act (SCA) Matrix 4.GSA Price List - Proposal Price List (PPL) 5.Labor Category Description Document 6.Project Descriptions for 2 Projects 7.Supporting Documentation (Invoices, etc.) 19

20 …Continued Adding Special Item Numbers (SINs)  State in your cover letter whether your existing labor categories/courses/items are sufficient to cover the new SIN(s) being requested, and if so, which ones are to be covered under the new SIN(s) requested You may include all requested labor categories/products/courses fixed price services, changes in a single modification request document.  Any existing labor categories, products, courses, or fixed price services identified for the proposed new SIN(s) must be relevant to the services covered in the SIN description. Thus, you should identify only those labor categories, products, courses, or fixed price services that will be utilized to perform services under the proposed SIN. 20

21 …Continued Adding Special Item Numbers (SINs)  For each SIN requested, submit project descriptions for two (2) projects that are relevant to the SIN you are seeking. Each project description should be prepared in accordance with provision SCP-FSS-002 Specific Proposal Submission Instructions (FEB 2012) (Alternate I - DEC 2010) (b) Section II Technical Proposal, (2) Factor Two Relevant Project Experience paragraphs i - vi.  Provide a pricing structure consistent with your commercial practices and provide supporting documentation for each proposed SIN and applicable labor categories, products, courses, or fixed price services. Supporting pricing documentation must be clear and demonstrate a relevant relationship between the supporting document and the pricing proposed. Each supporting document must be labeled with the name of the corresponding proposed labor categories, products, courses, or fixed price services. Examples of supporting evidence may include invoices, contracts, quote sheets, etc. 21

22 Useful Links:  GSA: http://www.gsa.gov/portal/category/100000http://www.gsa.gov/portal/category/100000  Vendor Support Center: www.vsc.gsa.govwww.vsc.gsa.gov  GSA eLibrary: www.gsaelibrary.gsa.govwww.gsaelibrary.gsa.gov  eOffer/eMOD: www.eoffer.gsa.gov  GSA Subcontracting Information: http://www.gsa.gov/portal/content/202261 http://www.gsa.gov/portal/content/202261  FAR: https://www.acquisition.gov/farhttps://www.acquisition.gov/far 22

23 Q&A 23 Please submit questions to: onthego@gsa.govonthego@gsa.gov Subject Line: “Schedule 48/599 Webinar Question”


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