1. STUDENT ORGANIZATION REORIENTATION Presented by The Office of Student Life Fall 2014

2. REORIENTATION: AGENDA  Introductions  Resources  Spaces  Student Safekeeping  Policy Forms  Events  Communication  The Beat  Q & A

3. RESOURCES  Nuts and Bolts (kumc.edu – Office of Student Life)  Nuts and Bolts (The Beat – Office of Student Life – documents)  Office of Student Life (G005 Orr-Major)  studentlife@kumc.edu  913.588.6681

4. RESOURCES: EXTRAS  Kitchen and supplies  Printing  Mail/collections  Student organization email accounts  Websites  The Yearly Planning Calendar (*new)

5. SPACES: ACCESS & RESERVATIONS  Calkins Conference Center  Office of Student Life lounge area  Stoland Lounge  Student Governing Council Board Room studentlife@kumc.edu

6. STUDENT SAFEKEEPING  All safekeeping goes through the Office of Student Life  Safekeeping account application  Safekeeping accounts (financial updates)  Reimbursement requests (turn-around times)  Deposits  Funding  SGC – MSA – GSC  All organizations disperse funds to student organizations (differently)  Funds are allocated to groups and students are reimbursed

7. POLICY FORMS  Fundraising and Special Event Approval Form  Alcohol Beverage Request Form

8. EVENTS  Steps to planning an event 1. Brainstorming 2. Planning 3. Implementation 4. Follow-up 5. Evaluation  Co-sponsorships  Another student organization  Office of Student Life  Internal organization  External organization * CONSIDER INTERPROFESSIONAL OPPORTUNITIES

9. EVENTS: LOGISTICS  Reserving a room  KUMC rooms – tlt-media@kumc.edu  School of Nursing Atrium – Kari Ziblut (kziblut@kumc.edu)  Table and chair setup  Facilities Management  Email facilitiesservicecoordinators@kumc.edu for small setups (1 table/2 chairs)  Indicate that you are a student organization and whether or not you would like to setup the tables and chairs yourself (the free option)  Work with the Office of Student Life for larger setups  Media requests – tlt-media@kumc.edu

10. COMMUNICATION & PROMO  KUMC campus events calendar  Broadcast emails to all/targeted students  Bulletin boards (school & hospital)  The Beat  The Weekly Beat

11. THE BEAT: FEATURES List of organizations Organization description Organization roster Campus resources documents Organization forms Organization resources/documents Bylaws Meeting minutes Tie to social media Calendar Transition reports Photo gallery Customized banners Event/program information Event invites/RSVPs Email/text messaging And more!

12. THE BEAT: ROSTER  Update primary contact  Update leadership  Manage your organization’s roster

13. THE BEAT: DOCUMENTS & FORMS  Your organization’s site should serve as the central and historical point of all relevant documents  Create a form for your organization to gather specific information, such as an application.

14. THE BEAT: EVENTS  Put all meetings and events on the Beat.  Events that have an image or flyer uploaded along with it will appear on the event flyer board on the homepage. (saved as a PDF or JPEG)  The Beat events will be automatically added to the Weekly Beat.

15. REORIENTATION: QUESTIONS & ANSWERS

16. THANK YOU Presented by the Office of Student Life Director: Ryan Gove, rgove@kumc.edu Senior Coordinator: Stefani Buchwitz, sbuchwitz@kumc.edu Graduate Assistant: David Yeoman, dyeoman2@kumc.edu Graduate Assistant: Tori Strobel, vstrobel2@kumc.edu 913.588.6681 studentlife@kumc.edu