1. Task 5.3 - Stakeholder engagement and communication Presentation of the task

2. Person month repartition What has been planned in the DOW (Task Leader: Sigma) Organisation of an open event in Brussels or another major European city To present the outputs of the project and its sustainability perspectives Targeted audience of 60 selected stakeholders Preparation of event materials and proceedings Objectives and resources

3. Overall work plan Organisation of an open event in close liaison with all partners - M22 Preparation of a precise event concept Development of the agenda and invitation of speakers Promotion (website, portals, emailing blasts,…) Registration of participants Interaction with speakers and participants Delegate package (information package, flyers, brochures,...) Renting of the venue and on-site registration Post event tasks (reporting and survey of participants) Concept: to present the outputs of the project and its sustainability perspectives Targeted audience of 60 selected stakeholders Venue: Leiden, The Netherlands Date: 23-27 June 2014 M22 Final event (MS17)

4. E VENT STRATEGY AND FIRST CONTACTS Event concept, structure and dates, task repartition Contacts with local partners, event associated partners and local authorities E VENT PREPARATION AND PROMOTION Booking of event venue Preparation of agenda and invitation of speakers Development of promotional materials and promotion Liaison with speakers and attendees E VENT On-site management and logistics Registration desk Pictures and videos P OST EVENT TASKS Event report Event survey Dec. Feb. Jun. Jan. Apr.Timeline 20132014

5. Thank you for your attention Any questions?