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MyFloridaMarketPlace How to do Business with the State of Florida.

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Presentation on theme: "MyFloridaMarketPlace How to do Business with the State of Florida."— Presentation transcript:

1 MyFloridaMarketPlace How to do Business with the State of Florida

2 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 2

3 Doing Business with the State Register with IRS DOR DOS DFS Register with Florida agencies Register with MFMP DBPR DOACS DFS DOH Obtain correct Licensing/Insurance  To conduct business in Florida a vendor must register/obtain licenses with some State agencies Page - 3 Getting Started

4 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 4

5 Getting Started  When registering to do business with the State it is strongly recommended to use a Federal Employer Identification Number  One can be obtained at no cost through the Internal Revenue Service (IRS)  Using an FEIN will minimize the risks to personal financial information associated with the use of a social security number  If you do not have a FEIN number you can obtain one at www.IRS.govwww.IRS.gov Page - 5

6 Getting Started  Apply Online  Apply online at www.irs.govwww.irs.gov  Information is validated during the online session  An FEIN is issued immediately  Apply By EIN Toll-Free Telephone Service  Apply by calling the Business & Specialty Tax Line at (800) 829-4933  Hours of operation are 7:00 a.m. - 10:00 p.m. local time, Monday through Friday  An FEIN is issued immediately Page - 6

7 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 7

8 Department of Revenue  Businesses engaging in taxable activity are required to register with Department of Revenue (DOR)  Examples of taxable activity include retails sales, tourism and recreation, and auto industry activities  To register to report taxable activity: http://dor.myflorida.com/dor/eservices/apps/register/ http://dor.myflorida.com/dor/eservices/apps/register/  Basic Information Required:  Full name, social security number, home address and telephone number, and driver license number of the business owner  Physical and mailing address of the business entity  Date of incorporation  Florida corporate document/registration number Page - 8

9 Department of Revenue  Three business days after completing registration the sales and tax certificate number is available online  If you need assistance in determining whether you are required to register, call Taxpayer Services at 800-352-3671  Information is also available online at http://dor.myflorida.com/dor/businesses/newbusiness_startup.html http://dor.myflorida.com/dor/businesses/newbusiness_startup.html Page - 9

10 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 10

11 Department of State  All corporations must file annually with the Department of State (DOS) Division of Incorporation  Failure to file an annual report will result in  Administrative dissolution of the corporation and  Revocation of authorization to transact business as a corporation in Florida  You can file for you corporation online at https://efile.sunbiz.org/np_file.html https://efile.sunbiz.org/np_file.html  Annual fee is $150 Page - 11

12 Department of State  Basic information requirements:  Name of corporation  Address of the principal office  Total number of shares that can be outstanding at one time  Name and address of the Florida Registered Agent  Signed statement accepting the appointment as Registered Agent  Name and address of incoporator  Signature Page - 12

13 Department of State  Fictitious names must be filed with the Division of Incorporation  A Fictitious name is a name under “which a person transacts business in this state, other than the person's legal name” and are valid for five years  You can file for a fictitious name online https://efile.sunbiz.org/ficregintro.html https://efile.sunbiz.org/ficregintro.html  The registration will post within 24 to 48 hours of submission  Acknowledgement will be mailed to the mailing address  Filing Fee to register a fictitious name is $50.00 Page - 13

14 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 14

15 Department of Financial Services  Vendors must file a W-9 with the Department of Financial Services (DFS)  Failure to do so could result in the delay of payments for services  The W-9 form is available online at http://www.myfloridacfo.com/aadir/reconciliation/index.htm http://www.myfloridacfo.com/aadir/reconciliation/index.htm  If you have any questions about this process contact the DFS W-9 Section at (850) 413-5519 Page - 15

16 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 16

17 MyFloridaMarketPlace  MyFloridaMarketPlace (MFMP) is the state’s online purchasing system that connects state agencies with registered vendors  30+ agencies and over 120,000 vendors use MFMP  MFMP offers tools to help you do business with the State  Solicitation notification  Customer Service Desk  Electronic Invoicing  Vendors doing business with the state of Florida are required to register with MFMP  You can register online at https://vendor.myfloridamarketplace.com/https://vendor.myfloridamarketplace.com/ Page - 17

18 MyFloridaMarketPlace  https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/  Information required:  Company Name  FEIN  Business Designation  Tax filing information  Address  Contact person  Commodity codes that describe your products and/or services  CMBE information (Certified Minority Business Enterprise) Page - 18

19 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 19

20 Department of Business and Professional Regulation  Certain businesses must be licensed by the Florida Department of Business and Professional Regulation (DBPR) Examples of Business and Professional industries regulated by DBPR ArchitectsConstruction IndustryLandscape Architects Asbestos Contractors and Consultants CosmetologyReal Estate Athlete AgentsElectrical and Alarm ContractorsSurveyors and Mappers BarbersEmployee Leasing CompaniesTalent Agencies Building Code Administrators & Inspectors GeologistsVeterinary Medicine Certified Public AccountsHarbor PilotsAlcoholic Beverages and Tobacco Community Association ManagersInterior DesignersPari-Mutuel Wagering Condominiums and CooperativesTimesheetsMobile Homes Hotel and RestaurantsYacht and Ships Page - 20

21 Department of Business and Professional Regulation  All Department of Business and Professional Regulation (DBPR) licensing applications are available online at https://www.myfloridalicense.com/NewApplicationInstruct.asp?Page=int entions2.asp&SID https://www.myfloridalicense.com/NewApplicationInstruct.asp?Page=int entions2.asp&SID  DBPR’s Customer Contact Center's phone number is 850-487-1395 (Monday - Friday, 8 a.m. to 6 p.m. EST) Page - 21

22 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 22

23 Department of Agriculture and Consumer Services  Certain services are regulated by the Department of Agriculture and Consumer Services (DOACS) Page - 23 Examples of Regulated Programs Business OpportunitiesMotor Vehicle Report Charitable OrganizationsMoving, Interstate Dance StudiosPawn Shops Do Not Call (Florida)Telemarketing Game Promotion/SweepstakesSellers of Travel Health Studios

24 Department of Agriculture and Consumer Services  DOACS has an online resources providing valuable information about licensing requirements for the regulated programs http://www.doacs.state.fl.us/onestop/index.html http://www.doacs.state.fl.us/onestop/index.html Page - 24 Department of Agriculture and Consumer Services

25 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 25

26 Department of Financial Services  The DFS’ Bureau of Compliance is responsible for ensuring that employers obtain appropriate workers’ compensation insurance coverageBureau of Compliance  Who Needs Coverage:  Construction Industry: An employer in the construction industry who employs one or more part or full-time employees  Non-Construction Industry: An employer in the non-construction industry, who employs four or more part or full-time employees  Agricultural Industry: Agricultural employers with five or more regular employees and/or 12 or more seasonal employees, who work for more than 30 days Page - 26

27 Department of Financial Services  Contact a Florida-licensed insurance agent to obtain Worker’s Compensation  If you are unable to obtain coverage through the private insurance market, they may contact the Florida Workers' Compensation Joint Underwriting Association (FWCJUA) at (941) 378-7400.Florida Workers' Compensation Joint Underwriting Association  To verify licensure call 1-877-MY-FL-CFO (1-877-693-5236). Page - 27

28 Department of Financial Services  DFS issues licenses for insurance agents and adjusters  Additional information can be found online at http://www.myfloridacfo.com/Agents/Licensure/index.htm http://www.myfloridacfo.com/Agents/Licensure/index.htm Page - 28

29 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 29

30 Department of Health  Department of Health (DOH) Division of Medical Quality Assurance (MQA) determines whether health care practitioners meet minimum licensure requirements  A complete list and specific licensure requirements can be found online at http://www.doh.state.fl.us/mqa/index.html http://www.doh.state.fl.us/mqa/index.html Examples of DOH Regulated Professions and Facilities Certified Nursing Assistants Chiropractic Medicine Dental HygieneDental LabDentistry Emergency Medical Technician Hearing Aid Specialist Medical Physicists Medical and Health Counseling Nursing Occupational Therapy Optical Establishments ParamedicsPharmaciesPhysical Therapy Page - 30

31 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources Page - 31

32 Business Opportunities with the State  Contact an agency purchasing officer  Through the myflorida.com portal you can find every state agency’s website  An agency purchasing officer list is available at http://dms.myflorida.com/agencypurchasingofficers http://dms.myflorida.com/agencypurchasingofficers  Many agencies rely on MFMP as a source for vendors when issuing competitive solicitations/informal quotes  Commodity Codes identified in your MFMP account identify the products you provide Page - 32

33 Page - 33 Solicitation Notification Tools  eQuote is the tool which vendors use to respond to quote requests from the State of Florida that are under $25,000  http://equote.myfloridamarketplace.com http://equote.myfloridamarketplace.com  Ariba Sourcing is the tool which vendors use to respond/bid to State of Florida solicitations that are over $25,000  https://myfloridamarketplace.com/sourcing/ https://myfloridamarketplace.com/sourcing/  Vendor Bid System is the tool used by all agencies to post upcoming competitive solicitations, single source, and agency decisions  http://vbs.dms.state.fl.us/vbs/notification_new.selection http://vbs.dms.state.fl.us/vbs/notification_new.selection

34  DOT posts opportunities that will be procured under Chapter 337 Florida Statutes (road construction, maintenance, etc.) http://www.dot.state.fl.us/cc-admin/Letting_Project_Info.shtm http://www.dot.state.fl.us/cc-admin/Letting_Project_Info.shtm Page - 34 Business Opportunities

35 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources  FAQ Page - 35

36 Transparency  Transparency is important to Florida  Governor Charlie Crist issued Executive Order 07-01, which created the Office of Open Government and promotes transparencyExecutive Order 07-01  Each agency has identified an Open Government contact http://www.flgov.com/og_agency_contacts http://www.flgov.com/og_agency_contacts  An Open Government Contact will be able to assist you in conducting public records requests Page - 36

37 Transparency  SPURSview is an online transparency resource to locate purchase orders issued by state agencies  SPURSview can be located at http://www.myflorida.com/apps /spurs/SPURS.po_search.crite ria http://www.myflorida.com/apps /spurs/SPURS.po_search.crite ria  Enter in the appropriate search criteria and execute your search Page - 37

38 Transparency  You can click on any of the links for detailed information about the purchase Page - 38

39 Transparency  A few agencies post contracts online:  Department of Revenue http://dor.myflorida.com/dor/opengovt/business/  Department of Financial Services http://www.myfloridacfo.com/Transparency/  Department of Corrections http://www.dc.state.fl.us/business/ Page - 39

40 Department of Financial Services  DFS has an online tool which allows provides transparency into payments issued by the State: http://www.myfloridacfo.com/Transparency/http://www.myfloridacfo.com/Transparency/ Page - 40

41 Agenda  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources  FAQ Page - 41

42 Resources  For technical questions concerning MFMP or the registration process, please contact Vendor Help at: VendorHelp@MyFloridaMarketPlace.com or 1-866- 352-3776VendorHelp@MyFloridaMarketPlace.com  If you have questions about a payment, contact the DFS Vendor Ombudsmen Section at (850) 413-5516  The Office of Supplier Diversity's function is to improve business and economic opportunities for Florida's minority, women, and service-disabled veteran business enterprises. If you have questions about this program, please direct them to: OSDHelp@dms.MyFlorida.comOSDHelp@dms.MyFlorida.com  To verify registration information with the Department of State, go to www.sunbiz.org www.sunbiz.org Page - 42

43  Where Should I Start?  Register with the IRS  Register with Florida Agencies Department of Revenue Department of State Department of Financial Services  Register with MFMP  Obtain proper Licensing/Insurance Department of Business and Professional Regulation Department of Agriculture and Consumer Services Department of Financial Services Department of Health  Business Opportunities with the State  Transparency  Resources  FAQ Page - 43

44 FAQ  What are the benefits of and how do I get certified as a minority vendor?  This designation promotes the utilization of Florida’s women, disabled veteran and minority-owned business enterprises within the business community that are certified by the Office of Supplier Diversity (OSD).  To obtain information on being certified, or to acquire a recertification, contact OSD at: OSDHelp@dms.myflorida.comOSDHelp@dms.myflorida.com Page - 44

45 FAQ  What types of insurance may I be required to demonstrate?  Agencies may have different insurance requirements however some general requirements may be: General Liability (per occurrence/annual aggregate) Comprehensive Automobile Insurance (combined single limit basis) Workers’ Compensation Insurance (statutory limits must be met) Other types of insurance that may be required include: Pollution Insurance Professional Insurance Hull Insurance Insurance for Helicopter/Airplane Employee Dishonesty Page - 45

46 Thank You for your Participation Today! Page - 46 Question and Answers

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