1. 2016 FEBRUARY DAC MEETINGS K-PREP Grades 3-8, 10 & 11 Kentucky Performance Rating for Educational Progress KDE:OAA:DSR: 2/4/2016 1

2. BEFORE TESTING KDE:OAA:DSR: 2/4/2016 2 INVENTORY RECEIVING DISTRIBUTION

3. K-PREP Resources Approved Resources List DAC/BAC Manuals TAMs / Scripts KDE Website Items/Times Chart KDE:OAA:DSR: 2/4/2016 3

4. RECEIVING MATERIALS Regular and accommodated test materials will arrive in the district by March 28, April 11 or 25. Test materials arrive in the district packaged by school. The pre-printed student response booklets (SRBs) will be sorted by grade in ascending alphabetical order. Test materials will include an overage: School will receive 5% District will receive 3% KDE:OAA:DSR: 2/4/2016 4

5. ACCOMMODATED MATERIALS Braille Large- Print Audio CD Text Reader Online KDE:OAA:DSR: 2/4/2016 5

6. INVENTORY MATERIALS Inventory materials as soon as possible upon receipt. Keep original boxes. Original boxes will be used to return test materials. Request additional materials if needed. Check district and school overage before placing an additional order. KDE:OAA:DSR: 2/4/2016 6 Note: Do not exchange test materials between schools in or out of the district in lieu of ordering additional materials.

7. TEST BOOKLET SECURITY BARCODE Each test booklet has an unique security barcode, located in the upper right corner of the back cover of the test booklet. Using this barcode, Pearson assigns test booklets to specific districts/schools. This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school. KDE:OAA:DSR: 2/4/2016 7

8. REQUESTING ADDITIONAL MATERIALS PearsonAccess Online orders must be submitted and approved prior to 1:30 p.m. ET to be included in that day’s shipment. Requests for additional test materials can be made through June 8. Only one order per school, per grade can be processed in a single day. Request additional return shipping materials for a school through June 15. KDE:OAA:DSR: 2/4/2016 8

9. PEARSONACCESS PearsonAccess is used to: View student enrollment counts for K-PREP Note: No edits can be made to the counts. If a discrepancy of 15-20% or more is found, contact KDE at dacinfo@education.ky.gov dacinfo@education.ky.gov Choose shipping options Order additional testing and shipping materials Order accommodated materials (Braille, large-print, audio CD, text reader) Update district/school profiles (shipping addresses, etc.) KDE:OAA:DSR: 2/4/2016 9

10. TEST MATERIALS DISTRIBUTION DAC Distribution of materials should allow time for BACs to inventory and prepare for teacher distribution. Test booklets housed in the BAC’s designated area can be single or double locked. Test booklets housed in classrooms must be double locked. BAC Shrink-wrapped packs can be split between classrooms, but the order of the test booklets should not be changed. Test booklets should not be distributed to test administrators until the first day of testing. Ensure that each teacher receives adequate numbers of test booklets and the appropriate pre-printed SRBs. KDE:OAA:DSR: 2/4/2016 10

11. REMINDERS FOR TEACHERS Teachers should be strongly encouraged to follow TAM directions about entering the student’s name on test booklets. Teachers should verify that each student receives his/her own test booklet and SRB for each testing session. KDE:OAA:DSR: 2/4/2016 11

12. TEST BOOKLET REPLACEMENT Assign a new test booklet to student. Grades 3, 4 and 7 have one form of the test. Grades 5, 6, 8, 10, and 11 in which on-demand writing is administered have three forms of the test. The original test booklet should not be returned if damaged with bodily fluids. Contact Pearson to give school name, grade, form, and security barcode. Then destroy according to local OSHA requirements. KDE:OAA:DSR: 2/4/2016 12

13. TEST BOOKLET Students may: underline lightly in pencil use blank color overlays use blank writing or graph paper, except for on- demand writing KDE:OAA:DSR: 2/4/2016 13

14. STUDENT RESPONSE BOOKLET Correct pre-printed SRB Use SRB as is. Incorrect pre-printed SRB Void the SRB. Assign a new SRB following gridding instruction in the script portion of the TAM. Enter correct information into IC. No pre-printed SRB Follow gridding instruction in the script portion of the TAM. KDE:OAA:DSR: 2/4/2016 14

15. KDE:OAA:DSR: 2/4/2016 15 PRE-PRINTED DEMOGRAPHICS Pre-Printed Demographic Information This is how the demographic information will look on the pre- printed Student Response Booklet. SSID Gender Date of Birth District/ School Code

16. STUDENT RESPONSE BOOKLET Do not use a pre-printed SRB with another student mechanical or liquid pencils (only regular #2 pencils) highlighters ink pens staples or glue KDE:OAA:DSR: 2/4/2016 16

17. SRB REPLACEMENT Grid all information including name, room number, etc. Transcribe answers into new SRB. The new serial number from the front of the SRB may be annotated into SDRR, but it is not mandatory. Securely destroy original SRB. KDE:OAA:DSR: 2/4/2016 17 SRBs soiled by bodily fluids should not be returned. Destroy the SRBs according to OSHA requirements.

18. KDE:OAA:DSR: 2/4/2016 18 Mark the appropriate accommodation type. Student Response Booklet Mark the appropriate form number.

19. ROOM NUMBER Bubble on the SRB indicating the room where each student takes the test. Zeros need to be entered for any blank space for a room number. If the room number is 9, the student will enter 0009. If a classroom does not have a number assigned the school will need to assign one. Letters can not be entered for a room number. KDE:OAA:DSR: 2/4/2016 19 9= 0009 19= 0019 190= 0190

20. SEATING CHARTS Seating charts are required for both individual and group testing. The room location must be recorded on the SRB. A single chart can be used for multiple sessions; if seating arrangement and room location do not change, mark the date for each session. Templates are available in TAMs and on the KDE website. A customized form may be created to reflect the room arrangement. KDE:OAA:DSR: 2/4/2016 20

21. KDE:OAA:DSR: 2/4/2016 21 Do not remove from SRB.

22. DURING TESTING TEST MATERIALS SCHEDULING KDE:OAA:DSR: 2/4/2016 22

23. COLLECTING SECURE MATERIALS The test administrator is responsible for collecting and verifying that all secure materials are accounted for after the testing session ends. Test booklets and SRBs are to be counted or names matched for every student before anyone leaves the testing room to ensure that no materials are left unsecured. KDE:OAA:DSR: 2/4/2016 23

24. REMINDERS FOR STUDENTS Review with students the Administration Code rules around use of electronic devices. Social media of all types: Facebook, Twitter, Instagram, Snapchat, Vine, etc. and e-mail are not secure and can lead to disciplinary issues. KDE:OAA:DSR: 2/4/2016 24

25. KDE:OAA:DSR: 2/4/2016 25 2016 TESTING TIMES AND ITEMS CHART

26. TEST BOOKLET RESOURCES Extended Response and Short-Answer Scoring Guides (grades 3-8) On-Demand Writing Scoring Criteria (grades 5, 6, 8, 10 & 11) On-Demand Pre-Writing Area (grades 5, 6, 8, 10 & 11) KDE:OAA:DSR: 2/4/2016 26 No scratch paper for ODW

27. TEST MATERIAL RESOURCES Remind teachers to distribute the additional resources for the appropriate test sessions according to directions in the TAMs. Mathematics Reference Sheets Writer’s Reference Sheets Rulers Calculators Protractors or Angle Rulers (provided by the school) KDE:OAA:DSR: 2/4/2016 27

28. RULERS Rulers are provided by Pearson and are included in the test materials shipment. These rulers must be used for testing. The rulers may not be modified. The rulers may be kept and used after testing is completed. KDE:OAA:DSR: 2/4/2016 28 Protractors or Angle Rulers are to be available for grades 4 and 7. These are NOT provided by Pearson.

29. UNAPPROVED RESOURCE MATERIALS Cell phones, Smart phones Ink PensHighlighters Electronic Devices Items with Internet accessibility Graphic Organizers KDE:OAA:DSR: 2/4/2016 29

30. CALCULATOR USE POLICY FOR STATE TESTING Follow the KDE calculator policy. The revised written policy is available on the KDE website and in manuals. http://education.ky.gov/AA/distsupp/Pages/Data-Release-Resources.aspx KDE:OAA:DSR: 2/4/2016 30

31. WHO TAKES THE K-PREP? Required to Test Students in grades 3-8 and 10-11, including those with disabilities Students who are retained Students who move within the state during testing Students with a minor medical emergency EL students in their first year are required to attempt mathematics and science (4 multiple choice). EL students in their second year and later participate in all content areas. Not Required to Test Students in the Alternate K-PREP Student’s skipped grade Foreign Exchange students Students enrolled at Job Corp centers Students with medical or extraordinary circumstance non- participation requests Students expelled without services KDE:OAA:DSR: 2/4/2016 31

32. K-PREP SCHEDULING Testing is to be 5 consecutive instructional days during the last 14 instructional days of the district calendar. The 5 days are to be done by school level (elementary, middle, high), not by separate grade levels. Any day a regular test session is scheduled is considered one of the 5 testing days even if only one session is done on that day. All students in a grade/school must take each part of the test at the same time. Each part is to be given as a separate session with a break in between. Allow for breaks when developing schedule. Breaks may be short (i.e., stand and stretch) or long (i.e. lunch) with appropriate monitoring. KDE:OAA:DSR: 2/4/2016 32

33. K-PREP SCHEDULING Extended time is allowed only for students with IEPs, 504s or PSPs specifying extended time. Make arrangements for the extended time in a manner that allows other students to go back to instructional activities. KDE:OAA:DSR: 2/4/2016 33 At the end of the school day, students with regular and extended time need to have finished the same parts of the test.

34. MAKE-UP SCHEDULE Make-up sessions can be done during the 5-day window or during the 4 days after the window ends while test materials are prepared for shipping. It is recommended to schedule a make-up session as soon as is reasonably possible after the missed test session. Seating charts are required for make-up sessions. KDE:OAA:DSR: 2/4/2016 34

35. KDE:OAA:DSR: 2/4/2016 35 AFTER TESTING ROSTERS NON-PARTICIPATION RETURN SHIPPING

36. SDRR The Student Data Review and Rosters (SDRR) application is used for: student rosters non-participation requests data review KDE:OAA:DSR: 2/4/2016 36

37. NON-PARTICIPATION/EMERGENCY Medical Too fragile to test Recent illness or accident Undergoing chemotherapy Cannot be filed based solely on a handicapping condition Chronic condition with acute changes relative to the testing window is appropriate for filing a request Homebound instruction is not a basis for filing a request Extraordinary Circumstance Used for situations that don’t fall under medical or emergency Recent traumatic experience Protective custody Traveling out-of-state due to death of family member Sole caregiver for parent Medical Emergency Can test with accommodations Broken eye glasses Recent surgery on writing hand KDE:OAA:DSR: 2/4/2016 37 Non-participation

38. KDE:OAA:DSR: 2/4/2016 38 NON-PARTICIPATION/EMERGENCY FILING Medical and Extraordinary Circumstance Non-participation forms are to be completed on paper and requested in SDRR. Medical Emergency forms are to be completed on paper and kept on file in the district. http://education.ky.gov/aa/distsupp/pages/forms.aspx

39. RETURN SHIPPING The following items should not be returned to Pearson: DAC/BAC Manual for K-PREP School Test Materials Security Checklist (keep a copy on file at the school and send the original to the DAC to keep on file for 12 months) Test Administrator’s Manuals/Scripts Unused School ID Header Sheets Extra Paper Bands Reference Sheets KDE:OAA:DSR: 2/4/2016 39 Unused SRBs (must be securely destroyed) Used Scratch Paper—lined or graph (must be securely destroyed)

40. VOIDED SRBS Possible reasons: incorrect pre-id information damaged or soiled original to be replaced All voided SRBs should be destroyed by following the directions in the DAC/BAC Manual and TAMs. KDE:OAA:DSR: 2/4/2016 40

41. KDE:OAA:DSR: 2/4/2016 41 RETURN SHIPPING HEADER SHEET

42. KDE:OAA:DSR: 2/4/2016 42 Packing Scorable Materials

43. KDE:OAA:DSR: 2/4/2016 43 PACKING NONSCORABLE MATERIALS

44. KDE:OAA:DSR: 2/4/2016 44 PACKING DAC OVERAGE Note: You should not have any used district materials in this box. Any used district overage test materials must be returned by the school that used them in the school return shipment and accounted for on the school test materials packing list. Place all unused test booklets in the box. Once all boxes are returned to the district, mark boxes accordingly.

45. KDE:OAA:DSR: 2/4/2016 45 DISTRICT/SCHOOL SCORABLE BOX LABEL

46. KDE:OAA:DSR: 2/4/2016 46 DISTRICT/SCHOOL NONSCORABLE BOX LABEL

47. KDE:OAA:DSR: 2/4/2016 WHITE UPS SCORABLE RETURN LABEL 47 Things to note on Scorable Labels: Scorable labels have the word “Scorable” in the name. Address : Scorable materials ship to Cedar Rapids. Shipping Method : Scorable materials ship Next Day Air.

48. KDE:OAA:DSR: 2/4/2016 48 WHITE UPS NONSCORABLE LABEL Things to note on Nonscorable Labels: Nonscorable labels have the word “Nonscorable” in the name. Address: Nonscorable materials have a Cedar Rapids address. Shipping Method: Nonscorable materials ship Ground.

49. UPS PICK UP DATES KDE:OAA:DSR: 2/4/2016 49 UPS is the carrier Scorable 7 calendar days after the five day testing window closes Nonscorable 9 calendar days after the five day testing window closes Please note: Contact UPS to arrange pickup of test materials after the last district window.

50. KDE:OAA:DSR: 2/4/2016 50 PEARSON CUSTOMER SERVICE Hours of Operation: 8:00 a.m. – 4:00 p.m. ET Contact Number: 888-437-1430 E-mail Address: kyhelp@support.pearson.com kyhelp@support.pearson.com

51. DIVISION OF SUPPORT AND RESEARCH Jennifer Stafford, Director Casey Duvall, Branch Manager Joy Barr, Program Consultant Jenni Larkins, Program Consultant Kevin O’Hair, Program Consultant Pam Powers, Systems Consultant IT Cindy Warren, Program Consultant Chris Williams, Program Consultant Teresa King, Support Staff KDE:OAA:DSR: 2/4/2016 51 (502) 564-4394 dacinfo@education.ky.gov