1. INFORMATIONAL REPORTS
WHAT IS A REPORT
An orderly and objective communication of factual information that serves some purposes.
TYPES OF REPORTS
ANALYTICAL REPORTS
INFORMATIONAL REPORTS

2. INFORMATIONAL REPORTS
Presentation of facts on a particular subject
Contains only the facts with no analysis and conclusion
Could be written on forms, with pre-set headings and boxes for various materials
Reader can find the information thay want quickly.

3. Shah Brothers Machine Pte. Ltd
EXAMPLE....
Shah Brothers Machine Pte. Ltd
Accident Report Form
Name of Injured Person:
Designation:
Department :
Place of Accident:
Time and Date:
Description of Accident:
Treatment:
Witness:
Prepared by
Date:

4. ANALYTICAL REPORTS Presents and analyses data
Draws conclusion from the data and makes recommendations
The most complete of all reports, covering all phases of a particular problem

5. Examples of reports...
PROGRESS REPORT
Written to inform a supervisor, associate or customer about the progress of a project over a certain period of time.
Explain any or all the following:
How much work is complete
What part of the work is currently in progress
What work remains to be done
Any unexpected problems
How the project is going on in general.

6. Functions of a Progress Report
Reassures recipients thay you are making progress and the project is going smoothly, and that it will be completed by the expected date
Provides recipients with information of the work of the project
Gives recipients a chance to evaluate the project and request changes
Gives a chance to discuss problems of the project and to forewarn recipients.
Helps to establish a work schedule to enable the project to complete on time.

7. Written for several reasons
Laboratory Report
Written for several reasons
To communicate laboratory work to management
To archive the work so that the work will
not have to be done in future
Can be organized into abstracts,
introduction, procedures, results and discussions

8. DESIGN REPORT
Written to introduce and document engineering and scientific designs.
Generally, it has two audiences:
1.includes other engineers and scientists interested in how the
design works and how effective the design is
2. includes management interested in the application and
effectiveness of the design

9. CAN YOU THINK OF AN EXAMPLE???
Feasibility Report
Studies a situation ( e.g a problem or opportunity)
and a plan to do something about it .
Then determines whether that plan is “feasible”
( technologically, practically or economically etc...)
Not only gives data but also the reasoning
behind the recommendations
CAN YOU THINK OF AN EXAMPLE???

10. RECOMMENDATION REPORT
Starts from a stated need, a selection of choices
Example: A company might be looking for a
software and wants a recommendation
on which product is the best.
DISCUSS....
If you were asked to give
recommendations...what would you do??

11. Compares a thing/product to a set of requirements
EVALUATION REPORT
Provides an opinion or judgment rather than a yes-no -maybe answer or a recommendation
Compares a thing/product to a set of requirements
(or criteria) and determines how well
it meets those requirements
Example : ABCD Multimedia Company supplied their educational
software for pre-viewing in an attempt to promote their product.
Prospective buyers will evaluate and answer questions like:
Did it work? Was it worth purchasing?

12. CHARACTERISTICS OF A REPORT
ORDERLY
OBJECTIVE
COMMUNICATIVE
FACTUAL
PURPOSEFUL