1. State Planning Institute Team Leader Preparation 5 th Annual Secondary Transition State Planning Institute May 17 – 20. 2011 Hilton Charlotte University Place, Charlotte, NC

2. State Planning Institute Today’s Objectives  Welcome team leaders (& orient new members)  Overview Institute Structure  Prepare you to prepare with your team  People to bring  Data to bring  Plans to bring  Provide Logistics Reminders  Posters  Agenda

3. State Planning Institute Highlights This Year  2011 is the 5 th year of this institute model!  Keynote: President of US Business Leaders Network  Plenary: Commissioner of Rehabilitation Services Administration  High school and college students sharing insights  What We Know Works anchor sessions: (a) high schools, (b) employment preparation, (c) postsecondary education preparation, (d) engaging stakeholders, and (e) capacity building  Great content, access to resources, & networking!

4. State Planning Institute  How do we link what we’ve learned from transition research to practices in our schools and communities?  Transition is not just a program or a project or a set of activities that has a beginning and an end. Rather, it is a vision and a goal for unfolding the fullest potential of each individual and it represents a systematic framework for planning to fulfill that potential (Kochlar-Bryant & Bassett, 2002). Our Challenge

5. State Planning Institute Your Work at the Institute  Purpose: Build State capacity to improve student outcomes  Collect and use SPP/APR transition indicator data  Collect and use impact/ improvement activity data  Collaborate with other stakeholders  Network with researchers and other state leaders  Engage in meaningful planning  Implement plans

6. State Planning Institute Institute Content  Capacity Building Strategies  Data-based decision making  Professional development  Policy analysis and change  Technical assistance structures  Taxonomy for Transition Programming  Student-focused planning  Student development  Interagency collaboration  Family involvement  Program structures

7. State Planning Institute Institute Structure Content sessions Content resources Networking Facilitators Team planning time

8. State Planning Institute Your Facilitator is Your Friend Each state team is assigned a trained facilitator Facilitators’ role is as a neutral servant to your group – Advocate for the planning process ending in a product – Time keeper/ task master – Note taker/ brainstorm organizer Please communicate with Catherine Fowler if you would like the same or definitely NOT the same facilitator as last year

9. State Planning Institute People to Bring A team representing diverse roles AND responsibilities – Parents – Vocational Rehabilitation Counselors – Mental Health Providers – IHEs research and disability services – Adult service agencies – CTE – secondary general ed., local practitioner, – young adults Teams should range from 2 – 10ish people Singles will be paired with another state(s)

10. State Planning Institute Data to Bring Indicator 1, 2, 13, & 14 data Improvement Activities Evaluation data Self-Assessment Data Data from other organizations who are part of your team Knowledge of policies and procedures Other relevant data Implementation Data from Capacity Building Plan – Participant reactions to professional development? – Teacher or administrator knowledge? – Organizational changes? – Student level data? – Teacher/ Administrator data

11. State Planning Institute Using Transition Indicators to Improve What We Do Post-School Outcomes ~Indicator 14~  Postsecondary education and/or training  Employment  Independent living Dropping Out ~Indicator 2~  Why?  Appropriate programs?  Address student and family needs? Graduation ~Indicator 1~  Expectations and standards?  Various pathways available?  Linkage to post-school environments? What’s the Quality of Our IEPs? ~Indicator 13~  Measurable post-school and annual goals  Transition-related assessments  Services and activities  Coordination of services Satisfied? Not satisfied? Why? Why Not? Paula D. Kohler, Ph.D. September 20, 2006

12. State Planning Institute Plans to Bring Previous years’ plans Any work done to date on current plan The Tool - We will provide paper copy of old plan and a blank plan electronically

13. State Planning Institute The Tool is Your Friend Intended to help teams consider: (a) current strengths, needs, and priorities, (b) develop a plan you can implement Comprehensive, but not all inclusive Content Sessions are deliberately connected to the planning tool Linear approach or non-linear approach – okay!

14. State Planning Institute A “Tool” to Facilitate Planning Current activities Needs assessment A plan What are we doing now? What do we need to do? What will we do? How will we measure our progress? Focus Questions

15. State Planning Institute Starting with the End in Mind

16. State Planning Institute Plan/Tool Evaluation Process Kohler, Gothberg, & Coyle, 2008, Evaluation Toolkit.

17. State Planning Institute Why Is Evaluation Important? What gets measured, gets done If you don’t measure results, you can’t tell success from failure If you can’t see success, you can’t reward it If you can’t reward success, you’re probably rewarding failure ….. Osborne & Gaebler, 1992, Chapter 5, “Results Oriented Government”

18. State Planning Institute Why Is Evaluation Important? If you can’t see success, you can’t learn from it If you can’t recognize failure, you can’t correct it If you can demonstrate results, you can win public support Evaluation allows you to change/adapt your work to improve what you do—today’s purpose Osborne & Gaebler, 1992, Chapter 5, “Results Oriented Government”

19. State Planning Institute Evaluation Components Taxonomy Area: based on the Taxonomy for Transition Programming Capacity Building Strategy: one or more of the four Goal: SMART, clear impact, aligns with expected outcomes Specific Goal Related Activities: Action oriented, do-able, achieve or lead to the goal

20. State Planning Institute Evaluation Components Person Responsible: identified by name and/or title Timeframe: Specific as to month and year Outputs or Products: Tangible product or service (something produced), moves toward goal attainment, do-able with current resources

21. State Planning Institute Evaluation Components Expected Outcomes: So what? What will be different? How will students be impacted? Indicators: What is the evidence to indicate the outcome has been achieved? (think of, “as indicated by,” not Indicator 2) Data Sources: Where do your data (or information) come from?

22. State Planning Institute Evaluation Components TA Needs: Are TA needs clearly identified? Can the State meet these needs or is external assistance needed? Overall Connectedness of the Plan: Is the plan well linked and threaded throughout?

23. State Planning Institute Tips from Veterans

24. State Planning Institute Prepare Your Team Review the state Plan, previous Tools, and next steps with your colleagues Review Data & Data Sources Review Evaluation Components & Definitions Use reflective questions to focus or re-focus discussion during the planning process (use your facilitator)

25. State Planning Institute Logistics Register @ www.nsttac.org and see the Agenda & schedule of content sessions under “5 th Annual Institute”www.nsttac.org Gather the right data Find/ send most current plan to chfowler@uncc.educhfowler@uncc.edu Bring a laptop (and projector) SMILE: You will be filmed Be in touch with ANY questions or concerns or special requests Prepare a State poster to share (yes, really!)

26. State Planning Institute State Posters Should Include Evidence of – implementation of your capacity building plan from previous Institutes (if you’ve participated before) – successes and barriers in your state related to secondary transition (if your state has NOT participated before) Examples of tools, resources, or activities that you have adapted from the TA Centers or other states – NPSO Data Use Toolkit, IDEA Partnership Dialogue Guides, a file checklist used by another state, NDPC-SD School Climate checklist from NDPC-SD, NSTTAC’s predictor resources

27. State Planning Institute

28. See You in Charlotte! Charlotte Alverson, Ph.D. calverso@uoregon.edu calverso@uoregon.edu Sandra Covington Smith, Ph.D. sandras@clemson.edu sandras@clemson.edu Dawn Rowe, Project Coordinator, NPSO drowe3@uoregon.edu