1. Creating a PowerPoint With Sound PowerPoint 2007 Version

2. Table of Contents Creating a PowerPoint with sound Creating a PowerPoint with sound Creating a PowerPoint with sound Creating a PowerPoint with sound Table of contents Table of contents Table of contents Table of contents Using Record Sound to add sound to a PowerPoint Using Record Sound to add sound to a PowerPoint Using Record Sound to add sound to a PowerPoint Using Record Sound to add sound to a PowerPoint Opening Record Sound Opening Record Sound Opening Record Sound Opening Record Sound Recording sound using Record Sound Recording sound using Record Sound Recording sound using Record Sound Recording sound using Record Sound Adding a sound file to a PowerPoint slide Adding a sound file to a PowerPoint slide Adding a sound file to a PowerPoint slide Adding a sound file to a PowerPoint slide Adding an automatic transition to a PowerPoint slide Adding an automatic transition to a PowerPoint slide Adding an automatic transition to a PowerPoint slide Adding an automatic transition to a PowerPoint slide Using Record Sound to add sound to a PowerPoint conclusion Using Record Sound to add sound to a PowerPoint conclusion Using Record Sound to add sound to a PowerPoint conclusion Using Record Sound to add sound to a PowerPoint conclusion Using a Narration to Add Sound to a PowerPoint Using a Narration to Add Sound to a PowerPoint Using a Narration to Add Sound to a PowerPoint Using a Narration to Add Sound to a PowerPoint Opening the Narration tool Opening the Narration tool Opening the Narration tool Opening the Narration tool Recording a Narration Recording a Narration Recording a Narration Recording a Narration Adding an automatic transition to a PowerPoint slide Adding an automatic transition to a PowerPoint slide Adding an automatic transition to a PowerPoint slide Adding an automatic transition to a PowerPoint slide Using a Narration to add sound to a PowerPoint conclusion Using a Narration to add sound to a PowerPoint conclusion Using a Narration to add sound to a PowerPoint conclusion Using a Narration to add sound to a PowerPoint conclusion Record Sound VS. Narration pros and cons Record Sound VS. Narration pros and cons Record Sound VS. Narration pros and cons Record Sound VS. Narration pros and cons Good luck! Good luck! Good luck! Good luck!

3. Using the Record Sound Feature to Add Sound to a PowerPoint The Record Sound feature is a tool that comes PowerPoint 2007 comes equipped with by default. The Record Sound feature is a tool that comes PowerPoint 2007 comes equipped with by default. To record sounds, all you will need is a microphone and a sound to record. To record sounds, all you will need is a microphone and a sound to record.

4. Opening the Record Sound Feature From the PowerPoint menu select INSERT. From the PowerPoint menu select INSERT. Next, click the pull-down window under the SOUND heading. Then click RECORD SOUND.

5. Opening the Record Sound Feature By clicking RECORD SOUND, you will open the recording tool. This tool is similar in nature to the Sound Recorder tool on your computer. By clicking RECORD SOUND, you will open the recording tool. This tool is similar in nature to the Sound Recorder tool on your computer.

6. Recording Sound First, make sure a microphone is attached to your computer. First, make sure a microphone is attached to your computer. Next, to begin recording, click RECORD. Next, to begin recording, click RECORD. To stop recording, click STOP. To stop recording, click STOP. To review the sound you just recorded, click PLAY. To review the sound you just recorded, click PLAY.

7. Adding a Sound File to a PowerPoint Slide After recording your sound and after you click OK, an audio icon will appear in your PowerPoint slide. After recording your sound and after you click OK, an audio icon will appear in your PowerPoint slide. You now have a slide with an sound embedded in it. You now have a slide with an sound embedded in it.

8. Adding an Automatic Transition to a PowerPoint Slide After inserting your sound files into your slides, you will need to set your slides to transition automatically. After inserting your sound files into your slides, you will need to set your slides to transition automatically. From the PowerPoint menu, start by From the PowerPoint menu, start by selecting ANIMATIONS. Change your slide transition from ON MOUSE CLICK. To AUTOMATICALLY AFTER and designate a time for your slide.

9. Adding an Automatic Transition to a PowerPoint Slide HINT: When selecting a time frame for your transition, make sure you pick a time that allows for some transition time i.e. if your sound file is 30 seconds, make the slide advance around 35 seconds. HINT: When selecting a time frame for your transition, make sure you pick a time that allows for some transition time i.e. if your sound file is 30 seconds, make the slide advance around 35 seconds.

10. Using the Record Sound feature Conclusion After setting the transitions for all of your slides, your PowerPoint presentation should be all but done. After setting the transitions for all of your slides, your PowerPoint presentation should be all but done. Remember, when recording your audio, be aware of the timing of your speaking, you do not want to speak too fast for your listeners to understand, but you also do not want to speak so slow that your speech sounds unnatural. Remember, when recording your audio, be aware of the timing of your speaking, you do not want to speak too fast for your listeners to understand, but you also do not want to speak so slow that your speech sounds unnatural.

11. Using a Narration to Add Sound to a PowerPoint By default, PowerPoint comes equipped with a narrator feature which allows users to add their own personal narrations to their slides. By default, PowerPoint comes equipped with a narrator feature which allows users to add their own personal narrations to their slides. Using the narration features allows you to record sound for your slides, while also controlling the pace at which your slides scroll. You can also pause and resume recording at any time. Using the narration features allows you to record sound for your slides, while also controlling the pace at which your slides scroll. You can also pause and resume recording at any time. To record sounds, all you will need is a To record sounds, all you will need is a microphone and a sound to record.

12. Using a Narration to Add Sound to a PowerPoint Before recording a narration, you will need to have your slideshow completed so that the narration will sync up with the text of the slides. Before recording a narration, you will need to have your slideshow completed so that the narration will sync up with the text of the slides. To begin recording, start by choosing which slide you want the narration to begin on. You can start on the title screen, or you can start anywhere in the slideshow. To begin recording, start by choosing which slide you want the narration to begin on. You can start on the title screen, or you can start anywhere in the slideshow.

13. Opening the Narration Tool Choose the slide you want to start the narration on, and click SLIDE SHOW from the PowerPoint menu. Click RECORD NARRATION.

14. Opening the Narration Tool Clicking RECORD NARRATION opens a dialog box which allows you to edit the microphone level and sound quality of the narration when it is recorded. Clicking RECORD NARRATION opens a dialog box which allows you to edit the microphone level and sound quality of the narration when it is recorded. It is not necessary to change these settings, and you can begin recording by clicking OK. It is not necessary to change these settings, and you can begin recording by clicking OK.

15. Recording a Narration When recording the narration, be aware of the timing of your speaking, you do not want to speak too fast for your listeners to understand, but you also do not want to speak so slow that your speech sounds unnatural. When recording the narration, be aware of the timing of your speaking, you do not want to speak too fast for your listeners to understand, but you also do not want to speak so slow that your speech sounds unnatural. Timing is also important when deciding how much time to leave between slides. After you are finished recording on a slide, it is recommended that you wait a Timing is also important when deciding how much time to leave between slides. After you are finished recording on a slide, it is recommended that you wait a few seconds before clicking to the next slide. Leaving time between slides will give you Leaving time between slides will give you a slideshow with better pacing.

16. Recording a Narration Clicking OK will open your slide in full screen preview mode and you can begin recording your narration immediately. Clicking OK will open your slide in full screen preview mode and you can begin recording your narration immediately. When you are finished recording the narration When you are finished recording the narration for each specific slide, simply click on the slide to begin recording the narration for the next slide. To PAUSE/ RESUME a slide, right click on the slide and select the appropriate tool. After you are finished recording your narration you will be asked if you wish to save the SLIDE TIMINGS (the time left between slides). If you paced your narration successfully you can save your SLIDE TIMINGS. After you are finished recording your narration you will be asked if you wish to save the SLIDE TIMINGS (the time left between slides). If you paced your narration successfully you can save your SLIDE TIMINGS.

17. Recording a Narration If you choose to save your slide timings, a new screen will open that shows the length of time allocated for each slide. If you choose to save your slide timings, a new screen will open that shows the length of time allocated for each slide. If you preview your slideshow, you will see your slides now progress without needing to be clicked. If you preview your slideshow, you will see your slides now progress without needing to be clicked. HINT: To return to your normal view, click VIEW, NORMAL.

18. Adding an Automatic Transition to a PowerPoint Slide If you did not choose to save your slide timings, you will need to set your slides to transition automatically. If you did not choose to save your slide timings, you will need to set your slides to transition automatically. From the PowerPoint menu, start by From the PowerPoint menu, start by selecting ANIMATIONS. Change your slide transition from ON MOUSE CLICK. To AUTOMATICALLY AFTER and designate a time for your slide based on the pacing of your narration.

19. Recording a Narration HINT: In your presentation, only one sound can play at a time. So if you have inserted a sound that is to play automatically, it will get overridden by voice narration. HINT: In your presentation, only one sound can play at a time. So if you have inserted a sound that is to play automatically, it will get overridden by voice narration.

20. Using a Narration to Add Sound to a PowerPoint Conclusion After recording your narration and timings, as long as your slides are complete, your slide show is essentially finished! After recording your narration and timings, as long as your slides are complete, your slide show is essentially finished! Simply by following the instructions from this portion of the PowerPoint you will have a fully functioning, user friendly PowerPoint with a narration. Simply by following the instructions from this portion of the PowerPoint you will have a fully functioning, user friendly PowerPoint with a narration.

21. Record Sound VS. Narration Pros and Cons When creating a PowerPoint with sound, you may be unsure of which method to use, Record Sound or the Narration tool. When creating a PowerPoint with sound, you may be unsure of which method to use, Record Sound or the Narration tool. Record Sound PROS CONS | | | | | | | || | | | | | | | | | | | | | || | | | | Record Audio during slide design. Need to record separate audio for each slide. Allows you to record at own pace. More steps involved in process. Easy to use interface Multiple audio recordings may become confusing. Can redo audio for specific slides, as opposed to having to edit entire narration.

22. PROS CONS Record Sound VS. Narration Pros and Cons Narration | | | | | | | || | | | | | | | | | | | | | || | | | | Fewer steps in recording process. Must design slides before narrating. Lets you space transitions while recording. Pace of recording may be too fast. Easier to pace speaking Facilitates using notes, by allowing you to read your slides as you are narrating. Interface could be more intuitive. Essentially need to redo entire narration if you make a mistake. | || | | | |

23. Good Luck! Congratulations, you have completed the Creating a PowerPoint with Sound tutorial! You are now ready to create your own clever and insightful PowerPoint presentations complete with your own accompanying vocals. If at any time you need a refresher course in PowerPoint, feel free to review this tutorial again, or click in the PowerPoint HELP menu for more assistance. Good Luck!

24. This PowerPoint tutorial was created by the Penn State Berks Center for Learning Technologies. Text, screenshots, and audio by Jess Krysiuk. PowerPoint is a registered copyright of Microsoft Corporation. Sound Recorder is a registered copyright of Microsoft Corporation. Clip Art Courtesy Microsoft.