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FY2013-14 E-Rate DMS State Master Contract Application Process Alford McKenzie Bridget Duff Adolfo (Al) Arauz December 10, 2012.

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Presentation on theme: "FY2013-14 E-Rate DMS State Master Contract Application Process Alford McKenzie Bridget Duff Adolfo (Al) Arauz December 10, 2012."— Presentation transcript:

1 FY2013-14 E-Rate DMS State Master Contract Application Process Alford McKenzie Bridget Duff Adolfo (Al) Arauz December 10, 2012

2 2 DivTel Business Development Consultants…

3 3 DMS State Master Contracts ServiceCompanySPINContract Number Allowable Contract Date Award Date Form 470 App # Contract End Date Effective Dates CENTREXBellSouth (dba AT&T) 143004824DMS 06/07- 086 1/30/20072/6/2007289460000 614029 1/31/20142/12007- 1/31/2014 CenturyLink143001444DMS 08/09- 057 12/17/20082/9/2009500440000 701829 1/4/20142/10/2009- 1/4/2014 Verizon143001435DMS 08/09- 071 2/25/20095/18/2009598350000 730295 5/21/20145/22/2009- 5/21/2014 Toll-Free Services (1- 800/888) EarthLink/ DeltaCom 143001196DMS 08/09- 078 3/9/20093/23/2009839180000 733215 3/19/20144/10/2009- 3/19/2014 Long Distance Qwest143001157MA 211410/31/20033/22/2004115340000 458286 3/21/20143/22/2004- 3/21/2014 Long Distance EarthLink/ DeltaCom 143001196DMS 10/11- 036 7/29/20119/9/2011889440000 927431 9/8/20169/9/2011- 9/8/2016

4 4 DMS State Master Contracts ServiceCompanySPINContract Number Allowable Contract Date Award Date Form 470 App # Contract End Date Effective Dates Voice Conferencing British Telecom 143009071DMS 1112-0194/6/20125/3/1212580000 1032241 6/30/20155/3/2012- 6/30/2015 Telephony Equipment & Services Avaya143005214730-000-09-14/9/20089/3/200861635000 0664271 3/2/20149/3/2008- 3/2/2014 Cisco143005014730-000-09-14/9/20089/3/200861635000 0664271 3/2/20149/3/2008- 3/2/2014 Siemens143004816730-000-09-14/9/20089/3/200861635000 0664271 3/2/20149/3/2008- 3/2/2014 Internet Access (FIRN) AT&T143004824DMS 08/09- 061 11/19/20081/12/200915009000 0693652 6/30/20151/12/2009- 6/30/2015 MFNAT&T14300482414-973-800-R10/4/20054/20/200680247000 0543801 9/17/20169/18/2006- 9/17/2016

5 5 DMS State Master Contracts ServiceCompanySPINContract Number Allowable Contract Date Award Date Form 470 App # Contract End Date Effective Dates Wiring, InternalFor info, call Julie Gowen at 850-487-2105 www.dms. myflorida. com/tips 6/30/2013 Remote Broadband Services AT&T143004824DMS 08/09- 027 9/18/20087/13/200997691000 0677175 7/2/20157/13/2009- 7/2/2015 Mobile Communications Services AT&T143025240DMS 1011- 008A 9/30/20101/11/201258982000 0849672 1/10/20171/13/2012- 1/12/2017 Mobile Communications Services Sprint143006742DMS 1011- 008B 9/30/20101/13/201258982000 0849672 1/12/20171/13/2012- 1/12/2017 Mobile Communications Services Verizon143000677DMS 1011- 008C 9/30/20101/20/201258982000 0849672 1/19/20171/20/2012- 1/19/2017

6 6 NEW DMS STATE CONTRACT APPLICATION PROCESS

7 7 New State Master Contract Filing Process USAC Directive  DivTel must file for E-Rate reimbursement for all State Master Contracts Starting with FY2013-2014  Decision due to fact that DivTel pays service provider invoices – i.e. is Billed Entity  The change applies to ALL Florida E-Rate Eligible SUNCOM Master Contracts.

8 8 New State Master Contract Filing Process  Customer decides which DMS services it will continue or order (if new) for upcoming funding year. If ordering TIPS, STEPS, or MCS, customer conducts mini-bid and completes Vendor Selection Matrix  Customer completes LOA and submits to DivTel along with Form 479, if applicable  DivTel creates shell USAC online Form 471 for each customer, obtains security code, and e-mails customer the Form 471 number and security code  Customer logs in, completes Blocks 2, 4, & 5, creates Item 21 Attachment and forwards to DMS

9 9 New State Master Contract Filing Process  DivTel reviews customer-submitted information, completes Block 6, certifies, and submits Form 471 on behalf of each customer  DivTel receives Form 471 RAL, contacts customer for any changes  Customer submits CSA to DivTel  DivTel receives PIA requests and contacts customer for information, documentation when necessary  DivTel receives FCDL and notifies customer

10 10 New State Master Contract Filing Process  DivTel creates shell online USAC Form 486 for each customer, obtains security code, and e-mails customer Form 486 number & security code  Customer logs in, completes Blocks 2, 3, & 4  DivTel reviews completed Form 486, certifies, and submits  Customer determines preferred invoicing mode (SPI/BEAR) SPI - DivTel invoices customers non-discounted portions & instructs service providers to file invoices to USAC for remainder OR BEAR - DivTel invoices customer 100%  DivTel submits GRIDS for AT&T services  DivTel collects any required documentation from customers

11 11 New State Master Contract Filing Process Benefits to You:  DivTel manages all procurement and competitive bidding for state master contracts  SPI billing minimizes customer out-of-pocket funding requirements  E-Rate Assistance Team and DivTel will be responsible for applications, invoices, operations and SLD interface  E-Rate Assistance Team will be primary contact for PIA questions

12 12 New State Master Contract Filing Process Benefits to You:  Customers will not have to complete and submit AT&T GRIDS  Customers will not have to comply with State Replacement Contract procedures  DivTel will be financially responsible for any DivTel errors that impact funding commitment decisions for all state master contract applications

13 13 New State Master Contract Filing Process DivTel Will Need From You:  Letter of Agency – Sign, date, return to E-Rate Assistance Team  If ordering P2, provide DOE Letter of Tech Plan Certification if already certified, or notify DivTel of Draft Tech Plan prior to Form 471 filing, then provide DOE Letter of Tech Plan Certification before Form 486 filed  Inform E-Rate Assistance Team if you are conducting your own procurement and considering a DMS State Master Contract as a bid response  Copy of Form 479 if ordering Internet Access services  Contact information for person(s) responsible for E-Rate  Any supporting documentation requested by E-Rate Assistance Team

14 14 Contact Us…We’re Here to Help YOU! Types of Assistance We Offer at NO COST to you: Guidance, Updates and Reminders One-on-one Workshops/Webinars eratehelp@my.dmsservices.com Communications Listserv Website Tell us what would be helpful to you!

15 15 eratehelp@mydmsservices.com How You Can Reach Us Adolfo (Al) ArauzState E-rate Coordinatoradolfo.arauzTEL@dms.myflorida.com Bridget DuffState E-rate Coordinatorbridget.duff@dms.myflorida.com

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