1. Welcome to the Web Tuition Assistance (WebTA) Briefing
Navy College Office
321 Watson Road SW Suite 149
Anacostia Annex, DC 20373
Phone:
Fax:

2. What is my SMART? S – Sailor M- Marine
A- ACE (American Council on Education)
R- Registry
T- Transcript

3. What does SMART do for ME?
Contains…
Military Rating Information
Training courses completed
College level exams (CLEP, DANTES, Excelsior, DLPT)
Academic Records (from Colleges)
Degrees and Certification awarded
SMART transcripts are FREE
available on NKO or at

4. Is your SMART up to date? Reasons to request updates to SMART…
1. Courses completed prior to Service or taken without TA
2. Certifications and Military Training missing from SMART
3. Degrees
Automatically updated when military training is completed
CLEPs and other exams are also automatically updated
Accessible to active, retired, and separated personnel since 1976
Navy College Center, VOLED Detachment, N211
Center for Personal and Professional Development
6490 Saufley Field Road
Pensacola, FL

5. Accreditation
There are two main types of accreditation: Regional and National
Regional accreditation is the most versatile
Credits/degrees from Nationally accredited schools may not be accepted by other colleges
Diploma Mills - If it sounds too good to be true, it probably is
If you choose a Non-Accredited School your credits won’t be accepted at an Accredited school and you can’t use Tuition Assistance

6. SOCNAV agreement…what is this?
It is an agreement that sets your degree plan so that it cannot change – it protects you!
Requires you to take 25% of classes at home college
Send NCO a copy of your Degree Plan/SOCNAV agreement (Make sure to keep a copy for your records)
Guaranteed transferability between SOC Schools
Over 100 SOCNAV Colleges and Universities
Available to Adult Military Family Members

7. Distance Learning Partnerships
34 partnerships with Colleges and Universities - AA to Master Degrees
Rate related degree via distance learning
Gives Maximum credit for Military Service
Credits Transfer between partner schools
Shorter Semesters
Website for DANTES

8. College at Sea - NCPACE
Courses are available free of charge if you are deployed as an Individual Augmentee, or if you are based at a type 2 or 4 seagoing command
Courses are delivered by CD-ROM
You must purchase the textbooks

9. Navy College Learning Center What can it do for you?
Enterprise Hall, Suite 147
(202)
Free test prep programs and materials
ASVAB
Refresher courses/Prep
FASTRACK
SAT/ACT
CLEP
GED
Seaman to Admiral-STA 21
Life Skills and Work Skills
Open to Active Duty, Retired, Separated, and Adult Family Members
Assist in location Study Guides and Practice Exams

10. Testing!!! Navy College Office (NCO)
DLPT 5, DLAB, SAT/ACT Testing and Proctored Exams
call for test times and to reserve your spot
Some tests may have to be ordered – call 2 weeks in advance
National Testing Centers (NTC) – Computerized CLEP/Dantes. Excelsior and Pearson Vue Exams
Testing 4 days/wk
Instant results for Clep/Dantes
Bolling AFB: (202)
Andrews AFB: (301)

11. Tuition Assistance (TA)… What is it?
Assistance towards pursuing your voluntary educational goals.

12. Who is eligible to use TA?
Active Duty Enlisted
Must complete course(s) prior to EAOS
Active Duty Commissioned Officers
Course(s) must be completed 2 years prior to the end of service obligation
Officer Reservist
Must be recalled for 2 or more years
Enlisted Reservist
Must be recalled for at least 120 consecutive days and be active duty for the entire length of the course(s)

13. TA Policy Changes for FY 2010
TA will no longer fund courses with clock hours, pending new regulations (NAVADMIN is in development).
In addition to required TA brief, service members must receive counseling from NCO to develop education plan/goals before using TA for the first time.
There is no waiver to exceed credit limit yet for FY10. We will be notified if this changes during the year.
Service members will only be allowed ONE Incomplete grade/course extension while using Tuition Assistance. Passing grade must be posted within 6 months of original end date of course.
Application/Registration Fees and Student Activity
fees can no longer be covered with TA.

14. How Much Can TA Pay? Each Fiscal Year (Oct 1 -Sept 30)
#Credits
$ per hr
High School Completion
100%
Semester Hours 16
$250
Quarter Hours 24
$166.67
Clock Hours (not covered as of Oct. 2, 2009)
XXX
Continuing Education Units
16 credit hours x $ = $4,000 a year
Waivers to exceed credit limit are not available for FY10 as of now.
Total TA funds cannot exceed $4500 per fiscal year.

15. What TA DOES and DOES NOT cover?
Courses on education/degree plan
Courses at lower level only if required for change of designation or prerequisite for degree plan
Fees attached to courses (Lab Fee, Technology Fee)
We will not pay back fees you have already paid yourself.
Does Not…
More than one degree at each level
Failed Grades (F) OR Withdrawal (W) grades
Non-credit courses
Repeat classes using TA
Graduation Fees, Late Fees, Parking fees, Application/Registration fees, or Student Activity Fees
Flight Schools
P.E. and Recreation courses
Books, online books, or software

16. How do I apply for TA? Attend a TA Briefing
Receive counseling from NCO to develop an education plan
Choose a school and class(es) you want to take – Navy College can help you
Fill out a TA application
WebTA ( )
Paper version NETPDTC 1560/3 (Rev. 09/07) available on NCO Website if you cannot access WebTA
Forward TA application to Commanding Officer/Sign By Direction Authority for signature/approval: Commanding officers must ensure compliance with professional and career development policies
Have Degree Plan on file after 5 courses; fax it to
your local Navy College Office (202)

17. What is WebTA?
Web Tuition Assistance (WebTA) is a process that allows qualified Sailors to use paperless technology to efficiently request TA.
The Sailor sends their request for courses to their command – ONLINE.
The command approves the Sailor for taking courses and forwards the request to the NCO – ONLINE.
The Navy College Office approves TA by electronic signature.
TA Authorization documents are printed ONLINE.
The Sailor will deliver their TA Authorization to the school.

18. Can anyone use it? Active Duty Navy
Anyone can access WebTA at the MyEducation website, but their Tuition Assistance records must be up-to-date for them to apply.
If you are not current in these 9 items you are unable to use WebTA until you make corrections via your Navy College Office.
Active Duty Navy
Academic Counseling within the past two years
TA Policy Counseling within the past two years
EAOS has not occurred (N/A for Officers) No
outstanding TA Waivers
missing or overdue grades
Must not owe for previously funded courses
Must still have TA quota credits for the fiscal year
Not in STA-21, GEV, AEV programs

19. Let’s get started… Via the Navy College Program Website
Or go straight to MyEducation
MyEducation
WebTA

20. If you are not eligible
You get a caption that says: “We are sorry, but you are ineligible to use this system.”
The Eligibility window lists the things you need to correct in order to use WebTA.
You must work with your NCO to clear these items.

21. If you are eligible
You get a caption that says: “Please select one of the Following options to continue:”
And the Eligibility window says: “Your eligibility to use this system has been verified.”
You can continue by clicking: “Create TA Authorization”.

22. Application Agreement
The first screen is the Application Agreement Acceptance page.
This page details the obligations a Sailor accepts concerning:
Timely submission
Change notifications
Grade reporting/reimbursement
Service obligation requirements
“I Accept” indicates the Sailor has read and will comply.
“I Do Not Accept” closes the program.

23. Screen 1 of 3
Some information is entered automatically from your records, but should be verified.
This screen is used to enter information about you and your processing of WebTA:
Your contact information.
How to get in contact with your command.
The of your “CO or By Dir” authority.
Who your servicing NCO will be (NCO Anacostia – Block 15)

24. Screen 1 of 3
If you don’t enter required information the system will not let you continue.

25. Screen 2 of 3
This screen wants to know about your educational goals and existing agreements:
Immediate goal?
Education Plan?
Graduation date?
SOCNAV agreement?
NCPDLP program?

26. Screen 3 of 3
This screen has the information specific to the TA requested:
Drop-down boxes help find information and format dates.
Find school name by using % (wildcard) and partial name.
All form items are required (unless specifically noted).
This is the information that goes on the TA Authorization, it must be complete and correct.

27. Once you Save your application
The system does a check for information that may require confirmation.

28. Once you Save your application
Looking at the Application Status History tells you what is happening with your WebTA.
Once you have saved your WebTA you have the option to Cancel or Submit or Change.

29. Submit Application to CO or By Direction Authority
The application is forwarded on-line to your CO or By Direction Authority for approval.
The student has the option of canceling or resubmitting. Resubmitting allows changing or
correcting the command address.
Canceling or changing the document must be done prior to command processing the application.

30. Emails upon submission
Sent to the CO or ByDir address listed on screen 1 of 3
When approved, sent to the Sailor’s address listed on screen 1 of 3

31. Your TA Authorization Voucher
If your command disapproves your TA Application, you will have to work with them to determine when to reapply.
Your NCO will you, letting you know if your TA Authorization Voucher has been approved or disapproved.
If the NCO has approved your TA Application, you may print your TA Voucher on-line.
Make sure you have a current and phone number on the request!

32. Student Notification AFTER Education Office Approval

33. To print an Electronically Signed TA Document
1. Go to
2. Click on Existing Applications
3. Click View for Existing Applications in Authorized Status

34. 4. Click Print Document. Approved document returns for student to print and provide to school.

35. What does an Authorization look like?
Wait hours to receive TA Authorization Voucher
Review Authorization for accuracy
If problem, pen and ink change, and fax back to NCO
When correct, sign and send/fax Authorization to school
Keep copy for your records!

36. WebTA Authorization Vouchers printed from MyEducation Portal will be digitally signed by NCO

37. Application Status
This shows the normal flow of a WebTA (from bottom to top):
Sailor creates WebTA.
Sailor submits to Command.
Command approves and forwards to NCO for processing.
NCMIS automatically s Sailor when TA is approved or disapproved.

38. Other options under WebTA
In addition to requesting TA, there is information you can access on WebTA to make it easier to manage your education:
Check existing applications.
View Application Agreement
Check FY Cap Status
View your history

39. Other options under WebTA
Check Existing Applications
Explains the six application categories
Shows your existing applications

40. Other options under WebTA
View Application Agreement
The same agreement you read and accepted when initially requesting TA.

41. Other options under WebTA
FY Cap Status
Lists how many credits you have used and how many you have remaining.

42. Other options under WebTA
My History
Courses you have completed using TA or NCPACE
CLEP/DSST exams

43. A couple of reminders…
Tuition is paid based on the data you provided: if there are any changes to dates, courses, or other information, your School’s request for payment may not be honored or you may be required to pay back the government.
You CANNOT electronically change or cancel any information on your TA Application after it has been processed by your NCO.
If you need to make changes to your TA Application after your NCO has authorized funding, contact your NCO to change or cancel your TA funded course(s).

44. How to avoid TA problems…
When course is completed
Fax Unofficial Grade to NETPDTC fax:
OR submit grade report to Navy College Office
Upon Graduation notify NCO and fill out registration form
When Dropping a course
Notify School and NCO immediately!
Repay TA for voluntary withdraw after drop/add period
See NCO about waiver process for non-voluntary withdrawal from a class (ex. Deployment or Family/Medical emergency)
Repay any failed course
Arrange payment with Pensacola
Pay student share to school

45. Reaching out with Education!
Montgomery GI Bill
36 months = $49,248
$1,368.00/ month, full-time
Top Up + TA= 100%
Buy-Up MGIB Benefits
Cost $600
Pays $150 /month ($5,400)
$1,518/month, full-time
Reaching out with Education!

46. More MGI Bill Benefits . . . To activate your GI Bill
Form VA /VONAPP available online at
Submit to VA Regional Office
Top-Up: Pays “student share” on TA
Write TOP UP on top of TA and send to school & VA
GI Bill can reimburse for National Tests
(ex. LSAT,GRE,GMAT) - VA form
MGIB does NOT cover books
Option of alternating between MGIB Active Duty or Top-Up with TA

47. The Post-9/11 GI Bill (chapter 33)
August 1, 2009: Chapter 33 benefits can be paid for training pursued on or after August 1, No payments may be made for training pursued before that date.
If eligible, you may switch from the MGI Bill (Chapter 30) to the Post-9/11 GI Bill (Chapter 33). If you switch, you cannot switch back to the MGI Bill.
While Active Duty, the Post 9/11 GI Bill will only cover tuition that TA does not cover. Books and supplies will not be covered while on active duty.
Go to the Navy College Website ( for more information on the Post-9/11 GI Bill, including how to select or switch to this program.

48. Credentials Program Office
Navy COOL
Credentials Program Office
(850) /6664
Available to Navy and Naval
Reserve service members
-on a first come first serve basis
Grants professional civilian credentials that are parallel to a Sailor's Rating
The Navy has limited funds to fund credentialing
(certification/license) exams
To apply submit SF form to fax or scan
Registration fees, preparation guides, processing fees, etc.,
will not be reimbursed

49. Scholarships and grants do not have to be repaid!
Pell Grant
Pays tuition, fees, books, supplies, transportation, and dependent care expenses
Not seen as duplication of benefits by Federal Treasury

50. Auxiliary Programs Offered…
USMAP United Services Military Apprenticeship Program (Journeyman’s License)
Certification through documented work experience (On-The-Job-Training)
In rating/MOS designated for the trade
Establishes credentials for civilian employment
Troops to Teachers
Assist military personnel to become certified teachers in public schools
Helps relieve teacher shortage in at-risk schools
Provides positive role models for students and matches school districts with competent applicants

51. Are there any questions?
Thank you and have a Great Navy Day!!