1. Sandhills Center 1915 (b)(c) Medicaid Waiver Implementation
Presented by
Sandhills Center

2. Merge With Guilford County
Laws that were passed 20 months ago increased the minimum population size for an LME to continue to exist. Sandhills met the amount with a population of 550,000. However in order to better serve MH, I/DD, and SA consumers, Sandhills Center and Guilford Center decided to merge their operations. The merger effective date was January 1, 2013.
The Merger Agreement was unanimously approved by the Sandhills Center and Guilford Center Boards of Directors along with all nine County Commissioners.
The merged agency is called Sandhills Center LME-MCO and serves nine (9) counties. The MCO stands for Managed Care Organization.
The Sandhills Center County of Guilford will implement the Medicaid Waiver effective April 1, 2013

3. What is a 1915 (b)(c) Medicaid Waiver?
A combination of two sections of the federal Social Security (Medicaid) Act.
Section 1915(b) is called the Managed Care/Freedom of Choice section
This Section provides the US Health and Human Services Secretary authority to grant waivers that allow states to implement managed care delivery systems, or in other words, limit choice of providers under Medicaid.
Section 1915(c) defines a set of waivers called Home and Community-Based Services.
This section provides the Secretary the authority to waive Medicaid provisions in order to allow long-term institutional care services to be delivered in community settings. In North Carolina the CAP-I/DD waiver is an example of this.

4. What is a 1915 (b)(c) Medicaid Waiver? (cont.)
States may choose to use both sections to provide a continuum of services to a defined population. In North Carolina, this population is people with mental illness, intellectual/developmental disabilities, or substance abuse disorders.
Within this combination, states may provide long-term care services using managed care tools while limiting the pool of providers according to a set of criteria which include qualifications and access.
34 states use waivers for managed care behavioral healthcare plans.
States must abide by federal rules established for operation of these waivers.

5. Components of a 1915 (b)(c) Waiver Managed Care Organization
Capitation – provides local flexibility and control of resource $$ funding.
Payor of claims – ensures that funds are spent in accordance with authorizations.
Rate setting authority – allows the waiver entity to adjust rates according to local provider conditions.
Closed Provider Network – allows for competition and choice while right sizing the marketplace; ensures health of providers.
Utilization Management – give the waiver entity the tools to ensure consumers receive both the appropriate service and amount to meet their needs.
Care Coordination – an important activity that directly intervenes to direct consumers to the right level of care.

6. Questions ?

7. Care Coordinator will:
I/DD Care Coordination for Individuals Not Enrolled in the Innovations Waiver
I/DD consumers not enrolled in the Innovations program will receive care coordination.
Care Coordinator will:
Complete or arrange assessments to identify support needs
Develop ISP
Monitor services

8. Supports Intensity Scale
Takes the place of the NC-SNAP.
Requirement for all I/DD consumers.
Designed to measure the pattern and intensity of supports an individual with intellectual/development disabilities requires to be successful in community settings.
Occurs during the initial assessment, every two years, or as needs change.

9. State Funded Services
Are services that are paid with State appropriated funds.
State funded services are not part of any entitlement program (such as Medicaid). State funded services are dependent upon the availability of funding Sandhills Center receives from the State.
We adjust the benefit plan to reflect changes in funding availability.

10. State Funded Services (cont.)
Personal Assistance
Developmental Therapy
Respite
Supervised Living
ADVP
Supported Employment
Developmental Day
Long Term Vocational Support
TBI (Traumatic Brain Injury)
Group Living

11. Regular Medicaid Services
Outpatient Therapy
Psychiatric Services
Medication Management

12. 1915 (b)(3) Medicaid Services
B-3 Medicaid services allows for additional consumer support.
B-3 services are dependent upon the availability of funding Sandhills Center receives from the State.
Respite
Supported Employment
Long Term Vocational Support
B-3 Deinstitutionalization Services (B-3 DI Services)
Community Guide

13. ICF/MR Services
Sandhills Center will approve all ICF-MR services for consumers from the Sandhills Center region.
This will include Sandhills Center consumers in State Developmental Centers and community ICF-MR placements.
Psychological evaluations and the Sandhills Center ICF-MR Treatment Authorization Request form will be completed by a Sandhills Center network provider.
Sandhills Center IDD Care Coordination services will ensure completion of the Level of Care Eligibility Determination Form.

14. Questions ?

15. The Same but different…
The Community Alternatives Program for Individuals with Intellectual and/or Developmental Disabilities (CAP-I/DD)
and
North Carolina Innovations
Are
Home & Community Based Services (HCBS) Waivers
Under
Section 1915(c) of the Social Security Act

16. NC Innovations
As of April 01, 2013 the NC Innovations Waiver will be implemented in Guilford County.
CAP-I/DD waiver will not exist in the Sandhills Center catchment area.

17. Transition Plan from the CAP-I/DD to the NC Innovations Waiver
All participants currently on the CAP-I/DD waiver will transition to the NC Innovations Waiver.
All Services currently used under the CAP waiver (or equivalent service) are available in the NC Innovations waiver.
The NC Innovations Waiver is a Comprehensive Waiver.
ISP Transition-for current CAP-I/DD waiver participants to NC Innovations, the current approved Person Centered Plan will be accepted in the NC Innovations waiver until the next annual Individual Support Plan (ISP) development at the participant’s birth month.

18. Transition Plan from the CAP-I/DD to the NC Innovations Waiver
Comprehensive and Supports Waiver participants will use their current CAP-I/DD budgets to ensure a seamless transition into the NC Innovations waiver until the SIS assessments and Support Needs Matrix category budgets can be developed by DMA.
Level of Care Transition-for current CAP-MR/DD waiver participants to NC Innovations, the eligibility determination will be accepted in the NC Innovations waiver until the next annual Re-evaluation of eligibility at the birth month.

19. Transition Plan from the CAP-I/DD to the NC Innovations Waiver
Individuals/families will be contacted by a Care Coordinator to discuss services prior to transition.
Including meeting with the individual’s PCP treatment team.
As of April 01, 2013, your current TCM provider will not be responsible for treatment plan development and monitoring of services.

20. CAP-I/DD to NC Innovations Services with the same Name
Day Supports
Home Modifications
Personal Care Services
Residential Supports
Respite Care
Specialized Consultation Services
Supported Employment
Vehicle Adaptations

21. CAP-I/DD to NC Innovations Current Services with Different Names
Personal Emergency Response System (PERS)
Assistive Technology Equipment & Supplies
Specialized Equipment & Supplies
Assistive Technology Equipment & Supplies and/or Individual Goods and Services
Behavioral Consultation
Specialized Consultative Services or Crisis Services- Behavioral Consultation
Crisis Respite
Crisis Services-Out of Home Crisis
Crisis Services-Primary Crisis Response

22. CAP-I/DD to NC Innovations Current Services with Different Names
Individual Caregiver Training and Education
Natural Supports Education
Long Term Vocational Support
Supported Employment
Enhanced Personal Care
In-Home Intensive Support or Personal Care
Community Component of Home and Community Supports
Community Networking
Home Component of Home and Community Support
In-Home Skill Building

23. CAP-I/DD to NC Innovations Services Not Available Under Innovations
Adult Day Health Care Services
Transportation
Enhanced Respite Care – crosswalk to standard Respite Care as only option
Home Supports - similar service is In Home Skill Building, In-Home Intensive Support and Personal Care
Participant needs to contact the Care Coordination Department at Sandhills Center with any issues.

24. NC Innovations New Service
Community Guide
New service to individuals transitioning from CAP-I/DD (optional service)

25. Role of Community Guide
Advocacy Support-includes education
Development of community resources
Assistance with linkage to needed supports
Assistance with Individual and Family Directed Service options
Note: Care Coordinators will not perform functions of Community Guide

26. Service Options through Innovations
Traditional Provider Directed Option
Individual/Family Direction Option (Self Direction)-Agency with Choice (Managing Employer)
If the person tries an option and is not satisfied they can change.
The person has the flexibility to direct only the services that they choose.

27. Services that can be Individual/Family Directed
In-Home Skill Building
Personal Care
In-Home Intensive Support
Natural Supports Education
Community Networking
Respite
Supported Employment
Community Guide
Individual Goods and Services

28. NC Innovations Targeted Case Management
Targeted Case Management does not exist as a service in 1915 (b)(c) Managed Care Waivers
Care Coordination replaces many of the functions of Targeted Case Management

29. Role of Care Coordinator
Educating participant/family/providers about services/supports, waiver requirements, eligibility, appeals/grievances, processes, options
Assessment of support needs (completing, arranging for, obtaining)
Complete Risk Assessment, Level of Care Assessments, Community Guide Need Survey

30. Role of Care Coordinator (cont.)
Linkage to needed MH/DD/SA resources (includes ensuring provider choice)
Facilitation of Planning/Plan Development
Monitoring plan implementation, including health and safety
Medicaid eligibility coordination
Open communication with Community Guide as applicable

31. Limits on Services
Cost Limit: Upon admission and with continuing eligibility:$135,000 annually.
Use of one waiver service: must use one waiver service per month.
Innovations waiver will have service limits as on the CAP-I/DD waiver. Care Coordinators will discuss service limits at transition meetings.

32. Relatives Providing Services Relatives Defined
For Adult Participants age 18 and older:
Parents
Step-parents
Adoptive parents
Legal Guardians
Other adults that live in the natural home as the participant

33. Relatives Providing Services Service Options
For Adult Participants age 18 and older:
Community Networking
Day Supports
Personal Care
In-Home Skill Building
In-Home Intensive Supports
Residential Supports
-Only in out of home placements

34. Relatives Providing Services Conditions of Employment
For Adult Participants age 18 and older:
Limitations in Individual/Family Directed Supports options
Consents to monthly on-site monitoring of services
Service Limitations
-Typically no more than 40 hours
of service per week provided between
all relatives who reside in the home or
-7 daily units per week
Prior authorization for provision of services by a relative or Legal Guardian is required
Spouse of participant may not provide services

35. Relatives Providing Services Child
Participants under 18 years of age
-No adult living in the natural
home may provide periodic
services
-Parents, step-parents, and/or
adoptive parents may not
provide services
-Legal Guardians may provide services
in licensed residential placements

36. Questions ?

37. Reference Materials
1915(b) State of NC MHDDSAS Plan renewal April 1, 2011 – March 31, 2013
1915(c) NC Innovations Waiver Draft dated 04/01/2011
Current DMA Clinical Coverage Policy #8M
Proposed DMA Clinical Coverage Policy #8M
Manual for the 2008 CAP-MR/DD Comprehensive Waiver
PBH Introduction to 1915 (b)(c) Waiver Operations Presentation May 2011
House Bill 916-Statewide Expansion of 1915(b)(c) Waiver
Western Highlands Network on NC Innovations Transition November 2011

38. Presenter Information
Victoria Whitt, CEO
Dorinda Robinson MSW, LCSW, Care Coordination Director
Al Gainey, LPC, I/DD Program Director
Tena Campbell, MSW, Innovations and I/DD Clinical Director
Gene McRae, Customer Service Director
Mike Markoff, Customer Service Coordinator

39. Call Customer Services
Additional Questions?
Call Customer Services
Provider Help Desk