Mike Silvester FCInstCES, MInstRE Geospatial Representative

Mike Silvester FCInstCES, MInstRE Geospatial Representative
MEMBERSHIP WORKSHOP 07 December 2009 Mike Silvester FCInstCES, MInstRE Geospatial Representative ICES (UAE) Region

Before We Start This is YOUR workshop
In order to get the most out of it – we want you to ask lots of questions. Wait for a relevant pause in the presentation, stick your hand up and shout out. If you don’t take this opportunity to ask questions then we are not making the most effective use of our time

To ultimately gain additional Members for the ICES UAE Region
Aim of the Workshop The aim of this workshop is to give you guidance on the detailed ICES requirements for a Membership Application. and To ultimately gain additional Members for the ICES UAE Region

The Main Question of the evening?

The Main Question of the evening?
At what level should I be aiming for? Technical Member or Member?

Technical Member or Member?
Please read the Handout in your Membership Pack

It is Suffice to Say that
The two appropriate grades that are available for membership for surveyors at the initial stages are that of Technical Member and Member. It is suffice to say that everyone has their own individual level of Competence and Experience in life and therefore in the end it is up to the individual which he or she chooses to apply for.

HOWEVER From a CICES point of view, the development route for any candidate would be to attain the grade of Technical Member first and then the Membership Grade at a later date.

So - I make no apologies # 1
Due to the Membership database indicating that there are many applying for the first time. We are going to concentrate on obtaining the Grade of TECHNICAL MEMBER (TCInstCES)

The Ladder Fellow FCInstCES Corporate Member MCInstCES
Technical Member TCInstCES Graduate Member GCInstCES Affiliate Member N/A Student Member N/A

A Technical Member of the “Chartered Institute of Civil Engineering Surveyors” is a well respected grade and excellent foundation for your future aspirations within the Institution

Technical Membership Definition
“A Technical Member is classed as someone who can be sent out in the field or office and do his or her job at an optimum standard to the best of their ability with the minimum of supervision”

A good Stepping Stone (at this stage) is to become an Affiliate Member
Fellow FCInstCES Corporate Member MCInstCES Technical Member TCInstCES Graduate Member GCInstCES Affiliate Member N/A Student Member N/A

Note That The process of making an application for Technical Member or Corporate Member are very similar. The additional requirements can be discussed with a member of the committee after this workshop.

I make no apologies # 2 Similarly the workshop will not be concentrating on whether you are of the Geospatial or Commercial Discipline. It will be a Generic Workshop as the application guidelines are the same whichever discipline you may be.

I do make an apology To any of you who have turned up to this workshop thinking that all they have to do is turn up and fill in a couple of forms to become a Member.

FACT I do make an apology
To any of you who have turned up to this workshop thinking that all they have to do is turn up and fill in a couple of forms to become a Member. FACT It is going to take a lot of time and hard work. The average application period from start to finish can take anything up to six months.

Any Questions?

MEMBERSHIP REQUIREMENTS
Chartered Institution of CIVIL ENGINEERING SURVEYORS

What do we need to do to piece the Membership Jigsaw together?

Technical Membership Requirements
At least Three Years Approved Experience

At least Three Years Approved Experience Application Fee

At least Three Years Approved Experience Application Fee Application Form (ICES101) c/w Passport Photo and Sponsors Signatures

At least Three Years Approved Experience Application Fee Application Form (ICES101) c/w Passport Photo and Sponsors Signatures Copy of Highest Level of Education (Degree / Diploma / In-House Course)

At least Three Years Approved Experience Application Fee Application Form (ICES101) c/w Passport Photo and Sponsors Signatures Copy of Highest Level of Education (Degree / Diploma / In-House Course) A Signed off set of Technical Member Competencies

At least Three Years Approved Experience Application Fee Application Form (ICES101) c/w Passport Photo and Sponsors Signatures Copy of Highest Level of Education (Degree / Diploma / In-House Course) A Signed off set of Technical Member Competencies A Record of Continuing Professional Development (CPD) undertaken in the last year

At least Three Years Approved Experience Application Fee Application Form (ICES101) c/w Passport Photo and Sponsors Signatures Copy of Highest Level of Education (Degree / Diploma / In-House Course) A Signed off set of Technical Member Competencies A Record of Continuing Professional Development (CPD) undertaken in the last year A Detailed Experience Report (2 Copies)

At least Three Years Approved Experience Application Fee Application Form (ICES101) c/w Passport Photo and Sponsors Signatures Copy of Highest Level of Education (Degree / Diploma / In-House Course) A Signed off set of Technical Member Competencies A Record of Continuing Professional Development (CPD) undertaken in the last year A Detailed Experience Report (2 Copies) A Detailed CV (2 Copies)

At least Three Years Approved Experience Application Fee Application Form (ICES101) c/w Passport Photo and Sponsors Signatures Copy of Highest Level of Education (Degree / Diploma / In-House Course) A Signed off set of Technical Member Competencies A Record of Continuing Professional Development (CPD) undertaken in the last year A Detailed Experience Report (2 Copies) A Detailed CV (2 Copies) An ICES Technical Member Review

COMPETENCIES

WHAT ARE COMPETENCIES? Competencies are statements that define what you should know and be able to do in order to become a Technical Member. These are required in order to prove to the ICES examining board and the interviewer at the Technical Membership Review that you can actually do what you have stated in your application.

THE COMPETENCY FORM Please look at the examples in your Packups

PROGRESSION THROUGH THE COMPETENCIES

Competency Optimum Standards 1
A Appreciation A general appreciation and awareness of the objective is required. K Knowledge This standard requires knowledge and understanding of the objective.

Competency Optimum Standards 1
E Experience To reach this standard the objective must have been performed independently or under supervision. Experience of the relevant techniques and functions must be in addition to showing appreciation and knowledge. B Ability To be able, without supervision, to perform relevant functions and will be able to supervise other less experienced staff.

Technical Membership Competencies
There are 3 Main categories for Competencies: General Competencies Core Competencies 3. Specialist Competencies

Applies to ALL Applications
1. General Competencies Applies to ALL Applications

Geospatial Engineering
2. Core Competencies Geospatial Engineering

Commercial Management
2. Core Competencies Commercial Management

3. Specialist Competencies
Geospatial Specialism's Commercial Specialism's

Geospatial Specialisms
Land and Engineering Surveying Hydrographic surveying Photogrammetry and Remote Sensing Geographical Information Systems Buried services (NEW) Chartered Institution of CIVIL ENGINEERING SURVEYORS

Commercial Specialisms
Quantity Surveying Commercial Management Project Management Estimating Construction law Construction Engineering Procurement Engineering Planning Chartered Institution of CIVIL ENGINEERING SURVEYORS

Competency Progression
Competencies are generally reached at the individuals pace. It is therefore up to the individual to progress through the competencies in his or her own comfort zone. It may therefore take a period of time to get signed off at the Optimum Competency Stage by your sponsor.

Competency Notes The idea of the Competencies is not to make your life hard. They are designed to match the Standards required by the Chartered Institute of Civil Engineering Surveyors They are Signed off by Training Supervisor or Lead Sponsor - over a period of time.

Competency Availability
Technical Membership Competencies for your particular discipline are available from ICES HQ via the website.

Any Questions?

CONTINUING PROFESSIONAL DEVELOPMENT
Continuing Professional Development (CPD) is the systematic maintenance, improvement and broadening of knowledge and skills, together with the development of personal qualities, necessary for the execution of professional and technical duties throughout a Surveyors working life.

The Objectives of CPD The objectives of CPD are related to improving work related performance, enhancing career prospects, increasing the capacity for learning, encouraging participation and commitment to lifelong learning and being adaptable to, and prepared for, changes in industry. CPD is an essential element in any profession. Failure to keep up-to-date with advances in discipline, technology and changes in legislation could have significant repercussions for an individual practitioner, a company and a professional organisation.

Personal Benefits of CPD 1
To have documentary evidence to demonstrate commitment to your chosen profession and professional development. Demonstrable commitment to CPD will help enhance career development opportunities and differentiate you in an application for employment. To have a comprehensive and up-to-date record of the training and development activities that you have undertaken and your achievements. From this record, you can review your CPD activities in order to identify shortcomings and consider future training and development requirements to overcome this.

Personal Benefits of CPD 2
The opportunity to exploit change within the profession and not be driven by it. To identify personal and professional skills and competencies that could be of assistance to other parties. To broaden and demonstrate your skills, knowledge, understanding and competence through participation in a range of learning experiences, individually or as part of a learning community. To have an excellent reference document from which you can prepare a curriculum vitae, recall details of topics that you have studied and reflect upon these for the purposes of appraisals and interviews.

ICES CPD Policy Statement
Members of the Institution have a professional duty to develop the skills and knowledge base of themselves and other practitioners within the profession. The Institution’s definition of CPD is widely drawn and not prescriptive; so as to remain flexible enough to be relevant to all members at all career stages. It is, therefore, for individual members to choose an approach to CPD that will satisfy their own personal and professional needs and aspirations. Members should ensure that their CPD is managed in such a way as to be credible to other interested parties and will bring credit to the profession. A DEGREE OF ARTISTIC LICENCE IS THEREFORE ACCEPTABLE

CPD Requirement It is required for Technical Members to produce (at the application Stage) a Record of Continuing Professional Development (CPD) undertaken in the year prior to application.

Why do we have to do it? It is required for Affiliate Members to produce (at the application for Technical Member Stage) a Record of Continuing Professional Development undertaken in the year prior to application. Once the Grade of Technical Member is obtained every Technical Member, Member and Fellow of the Institution is required to prepare a CPD Plan and a CPD Record. The CPD Plan and CPD Record will be made available to the Institution on request for monitoring purposes.

Structured CPD Activities
CPD activities may be structured, for example: In house courses and workshops. • External courses and workshops. • Vocational courses and workshops. • Seminars. • Conferences. • Distance and open learning qualifications. • Technical authorship. • Preparation of lectures for organised events. • Service on committees and technical panels.

Unstructured CPD Activities
CPD activities may be unstructured, for example: On the job research. Experience of new and extended technologies. Reading books, journals, professional magazines, technical papers and periodicals. Browsing relevant industry websites and participating in e-learning activities and research. Experience in the workplace, leading to a significant expansion of your knowledge base.

How can we obtain CPD You can participate in a wide range of CPD activities available through the Institution / UAE Region including: Reading and/or preparation of a technical article in Civil Engineering Surveyor and other specialist publications. Service on Institution committees and panels. Attendance of national and regional Institution events. Guest speaking at a national or regional Institution conference or seminar. Attendance of an Institution training course or workshop.

What do we have to do? Individual CPD Plan Record of CPD Activities

Individual CPD Plan

Record of CPD Activities

How can we record CPD Activities?
Daily Site Diary (Hard Record) Microsoft Outlook Calendar (Soft Record) Collection of Certificates Collection of Relevant Paperwork

How can we record CPD Activities?
Daily Site Diary (Hard Record) Microsoft Outlook Calendar (Soft Record) Collection of Relevant Certificates Collection of Relevant Paperwork THE BASIS OF ANY SUCESSFUL CIVIL ENGINEERING SURVEYOR RECORDS RECORDS RECORDS

What format to record it in?

Some CPD Examples 1 The reading of “Civil Engineering Surveyor”
Attendance of a Leica Geosystems Roadshow hosted by the UAE ICES Region CPD held at the Al Raha Beach Development, Abu Dhabi, UAE. Attendance of the ALOR ICES Upgrade Workshop Number 3 (CPD). Attendance of the yearly ALOR Staff Presentation UAE ICES Region CPD Event – Lecture on Collateral Warranties with Ian Cowling (ICES Chief examiner). UAE ICES Region CPD Event – Lecture on Drafting a Contract Agreement with Prof Indrawansa Samaratunga

Some CPD Examples 2 Self teaching of a method to set out and install Perimeter Edge Beams which formed the framework for the Bow Trusses and ultimately the glass. Different configuration of beams were supplied depending on the size and location of the teardrop this included 14 beams, 26 beams and for the largest teardrops 28 beams each including 1 apex piece. Trail and error was initially used until a working procedure was adopted as no one on site had had any experience on such a task. Each Bracket and Joint on an individual beam had to be within the tolerance of ± 10mm, the most difficult part therefore was to install the initial bottom beams to the x, y and z planes. Once this was completed each beam was installed, adjusted and tack welded to the brackets as the structure was built upwards. It is to be noted that due to heat expansion the only time when you could get a true reading was as early in the morning as possible, for the rest of the day the beam had to be set out in the opposite direction to the expansion. Once the beams and the final apex was completed thus completing the shape, an as built survey was carried out all at the same time. This was carried out by “setting out” each point thus enabling to experience the errors in the field and then downloading the data through Prolink and exporting to an excel spreadsheet for the clients records.

A word about CPD Events We never see people from the Geospatial Engineering Discipline at Commercial Management CPD Events – and Vice Versa. It is within the Competencies to know the business of the Institution – this includes awareness of your opposite discipline’s role. As part of your commitment to the ICES it is your responsibility as a member to attend at least 2 events a year.

Any Questions?

Time for a 5 minute break

Competency Revision

Competency Revision A

Competency Revision A Appreciation
A general appreciation and awareness of the objective is required.

A general appreciation and awareness of the objective is required. K

A general appreciation and awareness of the objective is required. K Knowledge This standard requires knowledge and understanding of the objective.

Competency Revision E

Competency Revision E Experience
To reach this standard the objective must have been performed independently or under supervision. Experience of the relevant techniques and functions must be in addition to showing appreciation and knowledge.

To reach this standard the objective must have been performed independently or under supervision. Experience of the relevant techniques and functions must be in addition to showing appreciation and knowledge. B

To reach this standard the objective must have been performed independently or under supervision. Experience of the relevant techniques and functions must be in addition to showing appreciation and knowledge. B Ability To be able, without supervision, to perform relevant functions and will be able to supervise other less experienced staff.

What is CPD?

What is CPD? “Continuing Professional Development (CPD) is the systematic maintenance, improvement and broadening of knowledge and skills, together with the development of personal qualities, necessary for the execution of professional and technical duties throughout a Surveyors working life.”

What is the CPD requirement for Technical Member

What is the CPD requirement for Technical Member
It is required for Affiliate Members to produce (at the application for Technical Member Stage) a Record of Continuing Professional Development undertaken in the year prior to application.

What two individual CPD aspects do we have to complete for Technical Membership?

1. Individual CPD Plan

2. Record of CPD Activities

Well done Let’s Continue

EXPERIENCE REPORT The experience report is an opportunity to demonstrate the depth of your knowledge, understanding, competence and experience using a description of a particular project. An example of an experience report can be obtained from the membership department on request or via the Institution website. Applicants are urged to use their own judgement in the presentation and format of their experience report. The Experience report for Technical membership should each be approximately 1,000 words in length.

What is an Experience Report?
The experience report is an opportunity to demonstrate the depth of your knowledge, understanding, competence and experience using a description of a particular project.

Why is there a requirement for an Experience Report?
It is one of the requirements for Technical Membership. It forms the basis of the ICES Technical Member Review at the end of the application process. Further to the above, it gives the examiner a subject that you are skilled at to discuss at interview stage and make sure that indeed YOU wrote the report (and did not indeed download it off of the internet!)

Experience Report Requirements
The report can be on ANY subject relevant to Geospatial Engineering or Commercial Management. An existing report previously prepared by the candidate (and the candidate only) on a recent project may be used or developed. The detailed experience report for Technical membership (as a guideline) should be approximately 1,000 words in length.

Experience Report Requirements
The Guide to membership pamphlet states that an example of an experience report can be obtained from the membership department on request or via the Institution website. “I have however contacted ICES Headquarters who only have examples of Experience Reports for application to the grade of Member.” The text goes on to state that, “Applicants are urged to use their own judgement in the presentation and format of their experience report.” So again, it is fair to say that for an Experience Report for Technical Membership: A DEGREE OF ARTISTIC LICENCE IS THEREFORE ACCEPTABLE

Some suggested Headings
Title Page Contents Page Summary Background Aim Location Method of Survey (or Scope of Works) Difficulties Recommendations Conclusions Annexes THESE ARE ONLY SUGGESTIONS – THE EXPERIENCE REPORT IS YOUR WORK – IF YOU WANT TO DO THE REPORT YOUR WAY THAT IS FINE – IF YOU WANT TO USE THESE EXAMPLES THIS IS FINE TOO!

Should include (but not be limited to) the following information:
Title Page Should include (but not be limited to) the following information: Title of Experience Report Name of Author Date of report’s completion Unique Experience Report ID Number Cover Photograph (use colour – make it stand out from the others)

Contents Page The Contents page should contain all the page headings and subject headings that are within the report, including Annexes. Use Page Numbers for the Body of the Report and Letters to denote the Annexes

Summary A summary should contain a brief but detailed account of all the relevant information that is within the main body of the report. If the reader then requires further information on a particular topic he can then turn to the appropriate page.

Background The background should give the reader some idea about the history of the area or the build up of events that lead to the requirement of the survey. It should be fairly brief, not too technical but interesting.

Aim The Aim should state exactly what was hoped to be achieved from the survey or the overall project.

Location After reading the location the reader should be in no doubt as to the exact area of the survey or task. You can use Maps / Plans / Google Earth to help describe where the Survey took place. Use a link to an Annex

Method of Survey (or Scope of Works)
The meat of the Experience Report Under this heading the author must try and give as much information as possible so that the reader can assess the work that has been carried out. Some (Random) points to consider when compiling the method of survey are as follows:

Type of control used. How the control was established. What equipment was used. How any detail (if applicable) was collected. What accuracies were achieved by the methods used. Where were levelling datum's established. Any major obstacles that had to be overcome.

Local Resources / Stores used Time and Labour Any communication aides that were used Medical problems / facilities Were any alternative surveying methods required due to Adverse Weather Conditions? Requirement for Transportation Security of Men and Equipment

Difficulties On the next slide is a list of topics that may cause difficulties when carrying out a survey task. If difficulties have been encountered then state what they were and how, or how not they were overcome. Someone else who may read your report later on will then be pre-warned about the problems that they may face.

Difficulties Type of terrain. Weather conditions. Lack of manpower
Inexperience or lack of knowledge. Access to the site. Lack of equipment. Damage to equipment.

Recommendations If you have any valid recommendations to make about the survey task, e.g. adopt different methods, use different equipment or carry out the survey at a particular time of the year, then say so but give good reasons to support your recommendations. It could be also worthwhile recommending that your work be used for any future planning or works. (but only if you consider your work to be of a sufficient standard!)

Conclusions Was the task a success? Was it of value in trade training and man management? Would it benefit others in the future? These are some of the items that can be included in the conclusions. You should always state what your conclusions were about the task.

Annexes Annexes should be cross referenced throughout the report.
I suggest that the naming system used to indicate Annexes is by using Letters rather than numbers: For Example: A Location Map indicating the position of the Site can be seen at Annex A

Experience Report Guidelines
Use the Header function to repeat the Experience Report Title on each page. Use the Footer function to identify the page numbers / dates and file name on each page. Get the report bound and put together professionally.

Experience Report Guidelines
It goes without saying that the Experience Report (in fact everything in the application) is to be written in English. Your Sponsor should certainly be reading each report for every application prior to signing off the Application Forms Remember that for the next upgrade to that of “Member” there is a requirement for another more comprehensive Experience Report on a completely different subject. Therefore you should make sure that you save your most favourable experience for this future upgrade.

Any Questions?

DETAILED CV

What is a Detailed CV The detailed CV is an opportunity to demonstrate your range of knowledge, understanding, competence and experience on the basis of a whole career description.

Why is there a requirement for a Detailed CV?
The detailed CV is used during the assessment stage to measure a candidate’s experience against what is required by the Institution for the membership grade that has been applied for.

What is the format for a Detailed CV?
Applicants are urged to use their own judgement in the presentation and format of their detailed CV.

Detailed CV Requirements
The Detailed CV for Technical membership should be approximately 1,000 words in length. The Detailed CV for Technical Membership must indicate a true reflection of projects that you have been involved with during your career.

Detailed CV Guidelines
“The people in HR state that a CV should never be longer than 2 pages” Personally this has always frustrated me. Due the nature of the diverse taskings carried by us as Land Surveyors - 2 pages never seem enough to describe what we actually do. This is your chance to really express what you have done in your career in as many pages as you see fit.

Detailed CV Guidelines
What we want you to do is go into more detail about each individual job that you have been involved in. Take your current CV and do a “word count” in Microsoft Word (Remember that there is a requirement for 1000 words). This will give you a gauge on how much work you need to do.

Final Guidelines We are required to produce Experience Reports / Detailed CVs that are only 1000 words long – this when you think only covers 3-4 pages of A4 paper. Make sure that whatever project / job that you write about and anything that you state in your detailed CV is 110% from your own experience during your career. Keep the body of the text Clear, Concise and most importantly relevant to the subject.

Final Guidelines Remember in addition to your Competencies and CPD, the Experience Report / Detailed CV will be sent to the examiner weeks prior to your Technical Member Review. The examiner will most certainly study your complete application package prior to the review and will prepare his (or her) questions in accordance with what you have written on you application.

Keep it Simple and be honest
Above All Keep it Simple and be honest

Any Questions?

THE APPLICATION FORM

REQUIREMENT FOR FILLING OUT APPLICATION FORMS
Please: Use Black Ink (Blue Ink does not photocopy well) Use BLOCK CAPITALS Keep it neat Rehearse on a photocopied sheet before filling in the original Make sure important information such as contact numbers and addresses are 110% legible Use a Safe Address (Work Addresses change too often).

Any Questions?

TECHNICAL MEMBER REVIEW

Technical Member Review
The Technical review interview will verify the application details submitted. The review will be undertaken by one or two Corporate members or Fellows and will last approximately 30 minutes. Questions will be clearly based on the information sent in with the application form. I.e. Competencies, CPD, Experience Report and Detailed CV.

Technical Member Review
There is nothing to worry about – Relax. The interview will be nowhere near as stringent as some of the Job Interviews that you have had. A good rule of thumb to remember is that the interviewer is a human the same as you and in the end he wants you to do well. Make sure that you turn up to the interview location at least 30 minutes prior to the time stated on the letter. Make a good impression – turn up dressed smartly, smile and enjoy the interview.

Any Questions?

Fee Structure A fee structure is in your Membership Pack.
Note that at time of press there is a 25% reduction for certain applicants. Please check with Paul Brown at ICES HQ for find out your particular eligibility.

Well done We have completed all of the Main Subjects to get you on the road to membership: Competencies Continuing Professional Development Experience Report Detailed CV ICES Technical Member Review

Contact Details and References
Contact the ICES HQ Membership Secretary (Juliette Mellaza) on The ICES Website is an endless source of downloads and useful information:

REMEMBER WE ARE THERE TO HELP

“HOWEVER”

IN THE END YOU HAVE TO HELP YOURSELF

Any Final Questions?

Mike Silvester FCInstCES, MInstRE Geospatial Representative

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