1. Access To Recovery III GPRA Training Welcome Introductions Agenda
Train GPRA, Vouchers, other ATR questions
GPRA Training

2. References
“CSAT GPRA Client Outcome Measures for Discretionary Programs”
Print version of the GPRA instrument
GPRA Question by Question guide
GPRA Frequently Asked Questions
ATR III GPRA changes
Power Point

3. What Is the Government Performance and Results Act (GPRA)?
1993 legislation (Public Law )
Develop strategic plans
Set performance targets
Report outcomes
Conduct evaluations
Increase accountability
Initiate program performance reform
Improve effectiveness
Improve service delivery
Improve congressional decision-making
Improve internal management
(Trainer – mention why GPRA was enacted [i.e., to improve management in the Federal government, and link resources and management decisions to program performance.])
GPRA requires all Federal Agencies to:
Develop strategic plans that specify what they will accomplish over a 3- to 5-year period;
Annually set performance targets related to their strategic plan, and report the degree to which the performance targets were met;
Conduct evaluations of their programs and use the performance monitoring data to “explain” their success and failures.

4. What’s the Big Deal? 1. Providers collect GPRA data (CIMOR)
(Trainer – mention how there is a direct link to funding by the Federal government and the availability of performance data. The more data available, the easier you are able to justify your performance.)
(Trainer mention how GPRA is much bigger than CSAT and how it is demonstrated in the next few slides)
(Read the steps listed)
2. DMH uploads data to CSAT
3. CSAT Project Officers review data for adherence to goals
4. Branch Chief and Division Director review data.

5. What’s the Big Deal? (continued)
5. CSAT Director submits data to SAMHSA for review
(Read the steps listed)
SAMHSA = Substance Abuse and Mental Health Services Administration. It is the umbrella agency for CSAT, the Center for Substance Abuse Prevention, and the Center for Mental Health Services.
DHHS = U.S. Department of Health and Human Services. It is the Department-level agency that oversees all branches of health and human services.
OMB = Office of Management and Budget. It is the President’s management office.
6. SAMHSA analyzes data against CSAT performance measures and submits to DHHS
7. DHHS reviews SAMHSA data and submits to OMB
8. OMB reviews data and submits to Congress

6. What’s the Big Deal? (continued)
Administration for Children and Families
Administration on Aging
Agency for Healthcare Research and Quality
Agency for Toxic Substances and Disease Registry
Centers for Disease Control and Prevention
Centers for Medicare and Medicaid Services
Food and Drug Administration
Health Resources and Services Administration
Indian Health Service
National Institutes of Health
Program Support Center
Substance Abuse and Mental Health
Services Administration
9. Congress reviews data from all agencies under DHHS.
(Read the steps listed)
(Trainer – mention the bottom line of the “Big Deal”)
Good data help convince Congress to continue funding treatment
10. Limited resources require selective funding by Congress

7. What is the CSAT GPRA Tool?
The CSAT GPRA tool is a list of broad items and questions
Questions were taken from widely used data collection instruments
Addiction Severity Index (ASI)
McKinney Homeless Program reporting system
AIDS Risk Assessment (ARA)
Short Form-36 Health Survey
(Trainer – mention that CSAT grantees providing services to clients are required to collect a uniform set of data elements.)
(Trainer – mention that many of the questions asked in the GPRA were taken from widely used screening, assessment, and diagnostic tools including the Addiction Severity Index (ASI), the McKinney Homeless Program reporting system, the AIDS Risk Assessment, and the Short Form-36 Health Survey.
(Trainer – remind the group that they may already be asking clients most of these questions)
How Is the CSAT GPRA Tool Used?
Questions on the tool must be asked as written
Should be administered face-to-face with the client
Should not be used to formulate a diagnosis for clients

8. What are the Data Collection Points?
GPRA data collection points
Intake/Baseline
6-month-post-intake (5-to 8 months after GPRA intake interview date)
For ATR programs, CSAT expects data to be collected at:
“Intake” refers to when the client becomes an ATR client; when they are issued their first voucher.
Follow-up Interview –”Follow-up” Six month post intake
For Access to Recovery (ATR) Grants Only: ATR clients are not discharged until the grantee’s program has ceased or completed providing ATR funding for treatment and/or services to the client, and the client ATR voucher is (Trainer –Specific details on discharge will be discussed at a later time).
(Trainer – mention the data collection points to administer the GPRA tool [i.e., intake, 6 months after intake, and at discharge. The same tool is used at each data collection point.
(Trainer: DO NOT GET INTO DISCUSSION ABOUT DISCHARGE HERE. IT WILL BE DISCUSSED AT THE QXQ WALKTHROUGH).
Provider entered discharge GPRA allowed after 60 days of no activity in CIMOR.
After 90 days of no activity in CIMOR the system automatically creates a discharge GPRA

9. Access to Recovery III GPRA (Government Performance and Results Act)
Intake, 6 month follow-up, and discharge
Minimum expectation 80% follow-up GPRA
Follow-up valid if obtained during period 5 months to 8 months following intake GPRA
Face to Face, Telephone interview if client is not available.
Target Follow-up Rate = 100% Minimum Follow-up Rate = 80%

10. GPRA Follow-up Window GPRA Intake Follow up window begins
Follow up window ends
6 Month Follow-up

13. Please be patient ! This is a large complex report that could take up to 60 seconds to be created and displayed

14. Intake organization -the organization that created the intake GPRA
Intake created by –User ID of the person that created the intake GPRA
Consumer Name -Name of Consumer DMH ID # -DMH ID #Intake
interview date –GPRA intake interview date
Intake upload date –date the intake GPRA was uploaded to CSAT
Follow-up Date Range –Date range Follow-up GPRA is valid 5-8 months after intake GPRADischarge
Interview Date –Discharge GPRA Interview Date, if present
Last Billing Date –date of this consumer’s last service billed Follow-up tracking report will list all consumers your organization created the intake GPRA. If another organization created the intake GPRA but the consumer is currently in your program they will appear on the report..

15. GPRA Intake Interview Date Issues
Conduct the GPRA intake interview during the first three days entering a program
GPRA intake interview date is the first date ATR III programs or vouchers can begin. (exception Detox)
Only 5 days from GPRA creation date to back date your GPRA intake interview date up to 30 days.
GPRA intake date is used as the “Key” to ATR III data upload and cannot be changed after uploaded (upload happens after 5 days)
GPRA intake interview date recommended to be EOC or admission date to avoid problems

16. GPRA is above EOC in CIMOR
All providers can see this screen,
Intake interview is already in the system
No option to add an intake if a valid intake is in the system.

17. No Intake GPRA in CIMOR Add Intake Button displayed

33. Use the Access Request Application to request security roles.
Security Roles:
GPRA III Update-ADA Only
and
GPRA III View-ADA Only

34. GPRA III Policies Overview
GPRA III is required of ATR III clients; ATR Treatment Programs and ADA Recovery Support Access Site Programs.
GPRA III is not required; any SATOP program, any CSTAR program, Gambling programs, Opioid programs.
GPRA III is now located above episode of care in CIMOR.
GPRA III intake is required to be in CIMOR prior to activity (program assignment, voucher creation).

35. GPRA III Policies Overview continued
The GPRA follows the client from program to program.
CIMOR will not allow an Intake GPRA, Discharge GPRA or Follow-up GPRA to be entered into the system prematurely or at the wrong time.
The GPRA discharge is not allowed until 60 days of no service activity in CIMOR. After 90 days of no service activity the discharge GPRA will be added automatically.
A GPRA Discharge can be added only if the consumer has no open ATR programs or vouchers. If a GPRA Discharge is created automatically it will also close any open ATR voucher and ATR programs.

36. GPRA III Policies Overview continued
Follow-up GPRA is due 6 months from the date of the intake GPRA. The follow-up GPRA is valid and allowed to be entered in CIMOR from 5 months to 8 months after the intake GPRA.
Follow up GPRA is due during the 5-8 month window from the latest intake GPRA regardless of GPRA discharge.
End of fiscal year bonus for a program that obtains %80 or better rate of follow-up GPRA on all clients they completed intake GPRA on. Rate will be calculated from all clients program “A” completed an intake GPRA on. Valid follow-up GPRA counts favorably towards program “A” follow-up % even if the follow up GPRA was completed at program “B”.

37. Contacts Division of Alcohol and Drug Abuse
Mark Shields –(573)
Tim Rudder –(573)
Janice Wilde–(573)