1. School-Day SAT® Test Center Supervisor Training

2. Welcome to the SAT Team!
As an SAT test center supervisor for school-day testing, you make a huge contribution. Thanks to you:
Students at your school have a chance to test in familiar surroundings.
All students in your area can have access to the SAT within easy reach.
No matter what they are looking for, students can take advantage of the expanded opportunities that the SAT offers to connect to the college that’s right for them.

3. Objectives We want to make your job easier by:
Covering what you need to know to run a smooth test day from start to finish
Summarizing the information you need for training your staff
Answering your questions about administering the tests
Direct you on how to get further information and share your concerns

4. Agenda Introduction Preparing for Test Day Test Day Activities
The Value of the SAT
What Does a Supervisor Do?
Your SAT Partners
SAT Terms
The Blue Training Folder
Preparing for Test Day
Planning Activities
Recruiting Staff
The Online Attendance Roster
Test Center Setup and Materials
Test Day Activities
Schedule and Test Materials Distribution
Student Check-in
Managing the Testing Room
Testing Room Security and Reporting
After the Exam
Reporting and Returning Materials
Wrapping Up

5. Why offer the SAT?
Ask the audience why they offer the SAT. Ask it whole group. Some comments that may arise is to increase a college-going culture, or to give their kids a home school advantage on test-day. Others will say the central office is making them do it. Acknowledge that reality. Guide the conversation to the SAT as being the first step on the road to college.

6. Primary Factors in admission decisions Additional Factors
Why Offer the SAT?
Primary Factors in admission decisions
Quality/Rigor of Academic Courses
Academic Performance/ Grades
Test Scores (SAT, SAT Subject Tests, AP®, etc.)
Additional Factors
Extracurricular Activities
Essay(s)
Letters of Recommendation
Demonstrated Interest

7. Your Partners in Administering the SAT
Services for Students with Disabilities (SSD):
option 1, or
Office of Testing Integrity (OTI):
(609)
The College Board
SAT Program
Educator SAT Helpline
1-888-SAT-HELP ( )
Educational Testing Service (ETS)
Test Administration Services (TAS):

8. Common SAT Test Day Terms
ASRF – The Associate Supervisor’s Report Form is used to account for testing materials in the testing room.
SRF – Supervisor’s Report Form used to tally used and unused materials for processing.
SIR – Supervisor’s Irregularity Report form used to report any incidences or irregularities during an administration
SSD – Services for Students with Disabilities, which oversees the approval and provision of accommodations for students who need them.
Types of SSD:
Extended time – When students with documented disabilities are approved by the College Board to test with more time than the standard time allotted to the SAT.
Nonstandard administration – Testing with accommodations such as 50% extended time.
TYPE I – accommodations in the nonstandard room with pink scripts/materials.
TYPE II – accommodations with purple scripts (under the SSD Coordinator).

9. What Does a Supervisor Do?
Ahead of test day, you prepare for testing. This includes
Reviewing the school schedule and working with school administration to choose testing rooms.
Helping administration assign staff to testing roles.
Overseeing and training staff.
Receiving, reconciling, and securing testing materials.
On test day, you ensure a successful administration of the test by:
Distributing testing materials.
Ensuring a smooth admission of students.
Monitoring the center during testing and handling situations that arise.
After testing, you complete all reports and return used answer sheets and critical materials for scoring

10. The School-Day Testing Manual
School Day Testing Manual, Part 1: Managing the Test Center
Security and monitoring
Working with school administration to set up testing rooms, alter test day schedule, and prepare for test day
Training staff and preparing students
Admitting students, reporting, and more

11. The School-Day Testing Manual, Continued
Part 2: In the Testing Room
Testing room policies
Timing charts
Color-coded scripts:
Standard (tan)
Nonstandard Type I (pink)
Nonstandard Type II (purple)

12. Testing Room Types
Standard – most students test in the standard rooms.
Nonstandard Type I – students with 50% extended time or extended or extra breaks test in the nonstandard room(s).
Nonstandard Type II – students with 100% extended time or accommodations requiring other materials (Braille, computer, etc.) are tested by the SSD Coordinator in the Type II room(s).

13. Using the Right Test Materials
The standard room materials are tan.
The test in the tan book is 10 sections long and takes 3 hours 45 minutes (excluding breaks and set up time.
Always use the tan scripts with the tan books.

14. Using the Right Test Materials
The nonstandard room for Type I SSD students uses pink scripts and test books.
The test in the pink book is nine sections long.
For 50% extended time, the pink book test takes about 5 hours excluding breaks and setup/wrap up activities.
For Type I SSD with standard time, the pink book test takes 3 hours and 20 minutes excluding breaks and setup/wrap up activities.

15. The Supervisor’s Kit
Forms
Posters
How-to for returning materials for scoring
Tape, shipping labels and envelopes

16. In this section… We learned about: The Value of the SAT
What Does a Supervisor Do?
Your Partners in Administering the SAT
Common SAT Test Day Terms
The Supervisor’s Kit

17. Preparing for Test Day
“In the next section, we will talk about the tasks you need to do before test day.” Ask the audience some things they need to do before test day. If time allows, also ask which of those tasks they have started.

18. Planning activities
Estimate the number of rooms needed, based on known enrollment of eligible students.
Select and train staff.
Provide for clear communications with the school population concerning schedule changes as well as silenced bells and announcements on test day.
Post signs reminding juniors of test day.
Identify a safe and secure storage area for Test Materials

19. Staff Roles and Responsibilities
Responsibility
Test Center Supervisor
Supervise all phases of exam
Associate Supervisor
Administer exam in the testing room
Room Proctor
Assist Associate Supervisor
Hall Proctor
Monitor test takers outside testing room

20. Associate Supervisor Responsibilities
Prepare by reading:
Part 2 of the manual, “In the Testing Room”
Tips for Preventing Security Breaches
Use the correct script (standard vs. nonstandard)
Read all instructions to test-takers verbatim.
Ensure the use of #2 pencil
Strictly time and post times for test takers on each SAT test section.
Account for used/unused test materials and prepare seating chart
Monitor test-takers to prevent security breaches.
Report irregular incidents on the SIR.

21. Testing Staff Agreement
Anyone who is related to a test-taker cannot serve as part of your staff.
Staff must agree to the terms and conditions, and signify by signing the staff agreement form prior to test day.

22. Training Your Staff
Schedule a training session one to two weeks before the administration. During the training session, distribute the manuals and review the following (covered later in this training module):
General responsibilities of each position
Equipping the testing room
Maintaining security in the testing room
Timing the test and giving breaks
Calculator policies
Testing room forms and reports
Note : Encourage staff to read the Irregularity chart and the scripts.

23. Accessing Your Online Attendance Roster – Logging In
The online roster has the most up-to-date information about the test takers registered at the test center.
Go to supervisor
Enter your User ID, Password, and select SAT as the Testing Program
Read and check the box agreeing to the terms
Click “Sign in”

24. Main Menu
Click the drop down arrow to select the program

25. Selecting Your Admin
Click “View SAT Test Center Rosters”

26. Selecting Your Admin
Enter Test Center Number and Test date (032010)
Click “Submit”

27. Options Menu
Select Attendance Rosters
Click Submit

28. Options Menu
Select All Rosters so that you can see SSD testers as well.
Click Submit.

29. Selecting the Roster Type

30. Selecting Printer Version
Select the printer version

31. Sample Printed Roster
Your printed version should look like this.

32. Formatting the Roster into Excel
Highlight All and Copy into Excel

33. Formatting the Roster into Excel

34. In this section… We learned about: Staff Roles and Responsibilities
Associate Supervisor Responsibilities
Testing Staff Agreement
Training Your Staff
Accessing and printing the online roster
Formatting the online roster into Excel

35. Arranging for Test Day with School Administrators
Work to arrange the following with school administrators:
Secure receipt, reconciling and storage of testing materials.
An area for test-takers to assemble before and after testing.
Silencing of bells and announcements on test day.
A later lunch period on test day.
A start time for the testing that allows for the full time for testing within the normal school day schedule.
A deadline for the start of late testing (if allowed).

36. Testing Room Requirements
Testing rooms must have:
A visible, working clock
Proper lighting
Proper ventilation
Proper seating
A way to remove or cover maps, posters, charts, and other displayed instructional materials on test day.

37. How to Arrange Seating

38. Estimating the Number of Rooms
Starting with the known number of eligible students, develop an estimate of the number of rooms you’ll need.
We suggest 25 test-takers to a room.
Use large rooms if the layout will permit secure testing of large groups.
Provide separate rooms for nonstandard administrations.
Update your estimate by checking the online roster.

39. Seating Guidelines

40. Planning for Adequate Staff
Number of Test Takers Per Room
Number of Proctors Per Room
1 - 34 1 2 3
151 – 200 4
201 or more
Add 1 proctor for each additional 50 students
In addition to room proctors, 1 hall proctor should be used for every 5 testing rooms.

41. Receiving Test Materials
You will receive an initial shipment by Friday and possibly a supplemental shipment.
Alert your receiving office that the shipment is expected and arrange to have it delivered to you as soon as it arrives.
Check and secure the materials immediately.
Contact TAS if test materials do not arrive by the Friday prior to the test date.

42. Using the Shipping Notice
Requested Sample Shipping Notice

43. Making Sure You Received All Materials
Check your materials upon arrival before the exam.
Inventory them against your roster and shipping notice.
Especially note if you have enough “pink” test booklets needed for registered students in the nonstandard room.
If you do not have enough tests, contact TAS or SSD at

44. Securing the Test Materials
Contact Office of Testing Integrity (OTI) right away if any materials are missing.
After you check your materials,
Reseal the cartons with the tape provided
Sign your name across the tapes
Store in a secure location
Check materials for tampering

45. Counting the Test Materials
Test materials should be counted often!
Count them upon receipt (supervisor)
Report any discrepancy to TAS immediately
Count them when distributing materials to Associate Supervisors on test day (supervisor)
Count them after materials have been distributed to the test takers (associate supervisors)
Count them before test takers are dismissed from the testing room (associate supervisors)
Count them when preparing materials for return (supervisor)

46. In this section… We learned about:
Arranging for Test Day with School Administrators
Room Requirements, Seating, and Number of Rooms
Planning for Adequate Staff
Students with Accommodations
Receiving and Checking Test Materials
Securing the Test Materials
Counting the Test Materials

47. Break
Provide 10 minute break for workshop participants

48. Test Day Activities for Supervisors

49. Recommended Test-Day Schedule
6:45 a.m.
Staff reporting time and facility preparation
7:00 a.m.
Review staff assignments and room assignments. Distribute materials to staff, including Associate Supervisor’s Report Forms
7:15 a.m.
Staff report to their rooms and prepare for student arrival
7:30 a.m.
Students report to the area designated for them to assemble before and after testing
7:45 a.m.
Close testing room doors
8:00-8:30 a.m.
Distribute materials and read preliminary instructions
8:30 a.m.
Begin testing
12:30 p.m. (approx.)
Testing ends for standard test administration
2:00 p.m.
Testing ends for 50 percent extended time. (Testing for students receiving 100 percent extended time will end at approximately
12:15 p.m. and resume the following day.)
3:45-4:45 p.m.
(by pre-arrangement)
UPS pick up of used answer sheets and critical reports
Ask for questions or comments about the sequencing—does this match with the district’s timing? Talk about a late-start room.

50. Counting and Distributing the Test Materials
Count test materials as you distribute them to associate supervisors.
Distribute tan books to the standard rooms.
Distribute pink books to the Type I nonstandard rooms.
The SSD coordinator handles materials for Type II nonstandard testing.

51. Supervisor’s notations on the ASRF
Fill in associate supervisor name and room number. Indicate number of test books and serial number range. Ignore bottom of form, which is only applicable for SAT Subject Tests.

52. Associate Supervisor’s notations on the ASRF
The seating chart is found on the back of the Associate Supervisor’s Report Form (ASRF)
Test book serial number

53. Associate Supervisor’s notations on the ASRF, Continued
After Testing:
Part 1: Complete all information on the front of this report in Part I (blocks 3 and 4 if applicable and sign it in block 1. (Ignore blocks 5 and 6.)
Return this report including any additional seating charts(for sections of a large room) to the test center supervisor.

54. Exercise
Use a sample roster and list of test book serial numbers to fill out an ASRF for one of your standard rooms
Give the ASRF to your associate supervisor to fill out the test distribution.

55. In this section…
We’ve learned about:
Recommended Test-Day Schedule
Counting and Distributing the Test Materials
Nonstandard Accommodation Types
Using the Right Test Materials
Associate Supervisor’s Report Form

56. Admission Procedures Post “No Cell Phones” and “Quiet Please” flyers.
Check ID of any student whom you do not know.
Check each student’s Admission Ticket against the printed roster.
Process standby students, if you have enough space and materials.
Process any changes from standard to nonstandard, if required.
Admit latecomers and assign them to the pre-established late arrival room if they arrive during the timeframe.

57. Admission Tickets Most students will have special Admission Tickets
If the student is unfamiliar to you, check that the name on the ticket matches the name on the ID.

58. Identification Examples of Acceptable ID Examples of Unacceptable ID
Valid and current driver’s license or government- issued ID
Valid and current school ID card
Valid and current passport
Student ID form
Examples of Unacceptable ID
Credit card (with or without photo)
Birth Certificate
Social Security Card
Documents bearing only a name and/or signature
Any expired ID

59. Standby Students Students must fill out an SAT Registration Form.
Be sure they provide:
Name, Date of Birth, Sex
Address
Signature
Fill out the special Bulk Transmittal Form for standbys to tally all standby registrations.
Include the Bulk Transmittal and all student forms in the green supervisor envelope.

60. Marking the Rosters

61. Marking the Rosters

62. Completing the Roster - Standard to Nonstandard Changes
Sometimes students get last-minute approval for testing with accommodations.
If they are registered to test without their accommodations, they will want to change from a standard (tan) testing room to a nonstandard (pink) testing room.
If you have enough pink books, you can change the student to nonstandard testing.

63. Completing the Roster - Standard to Nonstandard Changes

64. In this section…
We’ve learned about:
Admission Procedures
Standby students
Marking the rosters

65. Test Day Activities for Associate Supervisors

66. Associate Supervisor Responsibilities
Follow instructions and read scripts exactly.
Never leave room unattended.
Keep careful track of the timing for each test section.
Check IDs of unfamiliar students when test takers return after breaks.
Collect and count materials before dismissing test takers.
Report irregularities on Supervisor’s Irregularity Report form (SIR).
Report significant issues or any type of security issues immediately to the Supervisor.

67. Seating Students
Test takers must be assigned seats as they arrive – do not allow them to sit wherever they want.
Following these guidelines will ensure comfortable and secure testing for all test takers.

68. Standard Testing Room
Use the standard test book:
10 sections
Tan graphic on cover
Give standard timing and breaks
You can give some accommodations, such as:
Large-type test or large-block answer sheet
Wheelchair accommodations
Sign language interpreter
Use the tan script in this room

69. Nonstandard Testing Room
Use the nonstandard test book
9 sections
Pink graphic on cover
Give test takers the entire amount of time; they cannot move to the next SAT section until time is called
Use the pink script in this room

70. Standard Testing Room Timing
3 hours and 45 minutes of actual testing time
Doesn’t include breaks, set-up time, or wrap- up time
10 sections
Sections 1-7: 25 minutes each
Sections 8-9: 20 minutes each
Section 10: minutes

71. Nonstandard Testing Room Timing
Students with standard timing:
3 hours and 20 minutes of actual testing time
Does not include breaks, set-up time, or wrap-up time
For students with 50% extended testing time:
5 hours and 3 minutes of actual testing time
Sections 1-6: 38 minutes each
Sections 7-8: 30 minutes each
Section 9: minutes

72. Managing the SAT Test Scheduled Breaks
Five minutes after Section 2, 4, and 6
Permit test-takers to consume snacks and drinks outside the test room during 5-minute breaks
Never allow eating or drinking near testing materials
Nonstandard breaks:
Give approved extra breaks between SAT sections
Extended breaks can usually be 10 minutes long

73. In this section…
We’ve covered these topics about managing the testing room:
Associate Supervisor Responsibilities
Seating Students and Seating Guidelines
Standard Testing Room and Timing
Nonstandard Testing Room and Timing
Managing the SAT Test Scheduled Breaks

74. List of Prohibited Testing Aids
The following are prohibited testing aids and should not be allowed in the testing rooms:
Cell phones
Stereos or radios with headphones
Any device containing a camera
MP3 Players/IPods
Laptops
Timers of any kind
Protractors, compasses, or rulers
Watch alarms (including those with flashing lights or alarm sounds)
Pagers or beepers
Electronic study aids of any type
Handheld computers
Recording, copying, or photographic devices
Mechanical pencils
Dictionaries or other books, or pamphlets
Highlighters, pens, or colored pencils
Papers of any kind (e.g., notes, scratch paper, etc.)
Earplugs

75. Handling Cell Phones
Cell phones are one of the biggest sources of student complaints we encounter.
They are distracting.
They can be used for unfair sharing of test questions and answers.
We will cancel scores of any student who uses a cell phone during testing. If a device makes noise, we will likely cancel scores as well.
Associate supervisors should confiscate a cell phone that makes noise or is used.
Tell the student you must report the incident.
Call us right away if you suspect a device has been used to share test information.

76. SAT Request to Cancel Test Scores Form
School-day testers should use the special School-Day Testing version of this form.
Reminders:
If a student becomes ill, you must sign the form and record entry on SIR Form
Students have up to the third school day after test day to cancel scores

77. Reporting Testing Incidents
Follow instructions in the chart provided in your manual under Maintaining Security.
Report all incidents or issues on the Supervisor’s Irregularity Report (SIR) form.
All reports should be complete and explicit.
Person reporting the incident should include contact information.
The supervisor may need to contact TAS, depending on the incident. (The “Irregularity Chart” makes this clear.)

78. Supervisor Irregularity Report
School-Day testing is treated as a MARCH test
Reminder:
All SIRs should be complete, explicit and include a detailed description of the incident and all individuals affected.
WHEN IN DOUBT FILL ONE OUT!!

79. Supervisor Irregularity Report, Continued
Always include:
Overview of the incident or irregularity
Identification of the individuals involved; including the names and telephone numbers of all test center personnel who might provide relevant information about the incident
The length of time each incident was observed
Details regarding what happened
When it happened
Who was involved
What action was taken

80. Before Dismissing Students
Collect an answer sheet and test book from each test taker in same order as distributed.
Verify test-taker’s identifying information:
Check to see that the letters on page 1 of each answer sheet correspond to the filled circles in each column. If they do not match, ask student to explain it and describe his or her explanation on the SIR.
Check that the rest of the items on page 1 are completed.

81. Before Dismissing Students, Continued
Make sure answer sheets are not inserted in or between test books.
Open exam booklets to verify contents of pages have not been removed.
Verify by count that you have a test book and answer sheet for each test taker.
Verify by serial number that you have collected the test books assigned to your room.
Place materials out of reach of test takers before dismissal.

82. We learned about security and reporting in the testing room:
In this section…
We learned about security and reporting in the testing room:
Prohibited Testing Aids and Handling Cell Phones
Counting and Distributing the Test Materials
Filling Out the ASRF
SAT Request to Cancel Test Scores Form
Reporting Testing Incidents and the SIR
Before Dismissing Students

83. After the Exam

84. Supervisor Responsibilities
After the exam the supervisor will need to
Complete all appropriate reports and forms
Immediately return all test materials
Retain copies of all documents related to the administration for six months after the test

85. A Chart of Forms to Return
Form Name
Purpose
Filled Out By
Supervisor Report Form (SRF)
Contains counts of used answer sheets
Supervisor
Attendance Roster
Contains information about test takers who were absent or present for the test and also includes standby test takers
Supervisor or Associate Supervisor
Associate Supervisor Report Form (ASRF)
Contains information about the test materials that were used in the testing room, the seating chart, and staff/proctors assigned to room
Associate Supervisor

86. A Chart of Forms to Return, Continued
Form Name
Purpose
Filled Out By
SAT Testing Staff Agreement
Contains the terms and conditions you agree to abide by as an SAT testing staff member
All Staff
Supervisor Irregularity Report Form (SIR)
Contains information about any irregularities that occurred during the test or any questions about test items
Supervisor or Associate Supervisor
Score Cancellation Form
Used to request cancellation of test scores on test day or by 3 school days after the test
Test Taker

87. Completing the Supervisor’s Report Form
Fill in March as your scheduled administration month.
Ignore Box 7, which applies to SAT Subject Tests.
Return signed and completed form with other critical materials for scoring, immediately after testing is finished.

88. Using the Instructions for Returning Materials
Follow the “Returning Test Materials” instructions.
Ignore anything about SAT Subject Test Answer Sheets.
Do NOT mingle your test materials with any Type II materials, which are for SSD students testing under the supervision of the SSD Coordinator.
Do not place answer sheets inside of test books.
Use the labels that have been supplied (don’t use tracking labels from prior administrations).

89. Sending Materials to Proper Locations
Send materials to appropriate locations
Answer sheets to (PEM) Austin, TX (UPS Express)
Test books to (ETS) Ewing, NJ
Secure the materials until they are ready to be given to the carrier.
You will be scheduled for a custom UPS pickup on April 14. Look for an explaining the timing.

90. Labels for Returning Used Answer Sheets
Use the label with the Austin, TX address and the Description of AS Returns

91. Labels for Returning Used Answer Sheets, Continued
NOTE: There is a
second return label
to indicate the number
of boxes shipped

92. Label for Returning Test Books

93. In this section… We learned about what happens after the test:
Forms to Return
Using the Instructions for Returning Materials
Sending Materials to Proper Locations
Labels for Returning Used Answer Sheets
Label for Returning Used Test Books

94. Wrapping Up

95. Review of SAT Test Day Terms
ASRF – The Associate Supervisor’s Report Form is used to account for testing materials in the testing room.
SRF – Supervisor’s Report Form used to tally used and unused materials for processing.
SIR – Supervisor’s Irregularity Report form used to report any incidences or irregularities during an administration
SSD – Services for Students with Disabilities, which oversees the approval and provision of accommodations for students who need them.
Types of SSD:
Extended time – When students with documented disabilities are approved by the College Board to test with more time than the standard time allotted to the SAT.
Nonstandard administration – Testing with accommodations such as 50% extended time.
TYPE I – accommodations in the nonstandard room with pink scripts/materials.
TYPE II – accommodations with purple scripts (under the SSD Coordinator).

96. YOUR Feedback is important to us!
You are one of the first school districts to offer School-Day SAT testing, so we are counting on you to share what went well and what can be improved.
Please complete the survey that will be distributed to you
If you have any questions between now and test day, please contact TAS.

97. THANK YOU! You Make it Possible
You are a key player in the delivery of a successful administration!
We appreciate all that you do to ensure a trouble-free administration!
THANK YOU!