1. Presented by: Safety Office
SUPERVISOR SAFETY
Presented by:
Safety Office

2. AGENDA RESPONSIBILITIES PROGRAM REQUIREMENTS
FEDERAL EMPLOYEES COMPENSATION ACT (FECA)
HAZARD ASSESSMENT
HAZARD SCANNING
PRACTICAL EXERCISE
EXAMINATION
(What? No one said there would be an examination!

3. Supervisory and operating personnel who directAR
1.4 Responsibilities
Supervisory and operating personnel who direct
or affect the actions of others will--
1. Be responsible for accident prevention to the same extent that they are responsible for production or services.
2. Maintain a safe and healthful workplace.
3. Assure that employees under their supervision observe appropriate safety and occupational health rules and regulations, including the use of protective clothing and equipment [PCE (PPE)] provided for their protection.

4. AR
1.4 Responsibilities (cont’d)
4. Promptly evaluate and take action as required to correct hazards reported by employees or identified through accident investigation. They will not initiate or support reprisal action against employees who identify hazards, raise safety concerns or engage in authorized safety and occupational health activities.
5. Use the risk management process during the planning, preparation for, and execution of all operations for which they are responsible.

5. AR
2.2 Operational procedures
(5) Use of PCE (PPE) by visitors and transients. For all activities in which official visitors and transients may be potentially exposed to hazards, the host, guide, or area supervisor will conduct a risk assessment of the work location to determine the appropriate protective measures.

6. AR
2.2 Operational procedures
If the host, guide, or area supervisor can reduce the hazard(s) to an acceptable level without requiring the use of PCE (PPE), those measures may be employed (that is, eliminate foot hazards-no safety shoes). However, if it is determined that a safe level of risk cannot be obtained by using these procedures, then the host, guide, or area supervisor will be responsible for providing and assuring the proper use of PCE (PPE) and the official visitors and transients will be required to wear the specified PCE (PPE).

7. SUPERVISOR SAFETY
PROGRAM REQUIREMENTS

8. Authority AR 385-10, paragraph 1-4.o Supervisory personnel will:
Be responsible for accident prevention
Maintain safe & healthful workplace
Assure employees observe safety rules
Correct hazards
Use the risk management process

9. Authority (cont) 29 CFR 1960.9 Subpart B
Employees who exercise supervisory functions shall:
furnish a place of employment free of hazards...
comply with occupational safety and health standards applicable to their agency

10. Responsibilities Job Safety Training Safety Meetings
Safety Inspections
Accident Reporting
Hazard Reporting and Abatement
Safety Risk Management

11. Job Safety Training Develop a detailed Employee Safety & Health Record
Provide each employee initial training
Provide annual refresher training
Document on Employee Safety & Health Record
Use your ASO or Fire Safety Warden

12. Safety Meetings
Intended to provide continuous safety training - Updates
Recommended on a monthly basis as a minimum
May be just a few minutes as part of staff meeting
Valuable whenever equipment/procedures are changed

13. Safety Meetings

14. Safety Inspections Monthly inspections are the minimum
Maintain record of inspection
Use checklist tailored to your area
Discrepancies turned in to work order desk
Include tools, equipment, PPE, facilities, and personnel procedures
Make on-the-spot corrections if possible

15. Safety Inspections

16. Accident Reporting All on-duty accidents must be reported
Locally developed form recommended
Supervisor initiates, investigates, and tracks
Get treatment for victim
Notify the Safety Office ASAP

17. Accident Reporting

18. Accident Reporting DA Civilians
Treatment
Local Form (MEDDAC 720)
CA-1 (2 day time constraints to CPAC)
CA-16 for patient’s personal physician
Light-duty assignments for Workmen’s Comp COP

19. Accident Reporting Military
Treatment
Local Form (MEDDAC 720)
DA-285 or DA-285-AB-R for lost time accidents
Report all on-duty and off-duty accidents on military personnel

20. FECA & OWCP
Contact your local FECA &
OWCP representative

21. RISK
MANAGEMENT

22. Safety Risk Management (5 Steps)
Identify Hazards
Assess Hazards
Severity
Probability
Develop controls and make risk decisions
Implement controls
Supervise and Evaluate

23. 1. Identify Hazards
Break the job down into component tasks (Job hazard analysis)
Determine all the potential hazards associated with each task

24. What is a Hazard?

25. What are hazards? Unsafe Acts
Operating without authority
Failure to secure or store materials properly
Failure to signal or warn
Operating at unsafe speeds
Etc…...

26. What are hazards? Unsafe conditions
Lack of training for personnel
Hazardous arrangement of tools, machines, equipment, supplies, etc.
Improper illumination
Unsafe ventilation

27. 2. Assess the Hazards (Part of the JHA)
Severity - how much damage to the daily mission will result from an occurrence? Ranges from Catastrophic to Negligible
Probability - how likely is an accident from the hazard? Ranges from Frequent to Unlikely
Yields a Risk Assessment Code (1-5)

28. Risk Assessment Matrix
SEVERITY
ACCIDENT PROBABILITY
A B C D E
I - Catastrophic 1 2 3 5
II – Critical 4
III – Marginal
IV - Negligible

29. 3. Develop Controls/Make Risk Decisions
Engineering controls - eliminate hazard
Education controls - training
Physical controls - barriers, guards, signs
Avoidance - prevent contact with hazard
Make risk decision - choose the control or course of action (COA)

30. 4. Implement Controls SOP’s Training Performance Standards
Operation Orders
Must be converted into clear, simple execution orders understood at all levels

31. 5. Supervise and Evaluate
Continuous assessment - ensures that subordinates understand
Constant supervision - ensures subordinates are complying with implementation of controls
Enforce standards and controls
1st

32. Hazard Reporting AR 385-10 - Supervisory responsibility Use DA Forms
Notice of Unsafe or Unhealthful Working Condition - for RAC 1 & 2 - post for 3 days or hazard corrected
4755- Employee Report of Alleged Unsafe or Unhealthful Working Conditions - to safety - may be anonymous - 10 day response

33. Hazard Abatement
DA Form Installation Hazard Abatement Plan - used for all uncorrected violations
Updates are required when work cannot be completed as anticipated
Supervisor should track all hazards on the Abatement Plan concerning his/her area

34. Conclusion
The entire list of responsibilities may sound rather intimidating. It really isn’t. Most of your responsibilities will become routine.
And don’t forget, the Safety Office is available to assist in accomplishing this important mission - Safety!

35. Hazard Assessment

36. Why Hazard Assessment? 29 CFR Part 1910. Subpart I
Increases Awareness of Workplace Hazards
Provides opportunity to identify and control workplace hazards
Can lead to increased productivity
May prevent an Occupational Injury or Illness

37. What is PPE?
Equipment worn by an employee that is designed to prevent injury or illness from a specific hazard.

38. Before PPE Administrative Controls Engineering Controls
Change Work Practices
Change Hazardous Duties
Cease Hazardous Duties
Engineering Controls
Sound insulation
Guards
Tools

39. Administrative Changes ! For Example
PROCEDURE
ALTERNATIVE
Working off Ladder
Oil based paint
Sand blasting in booth
Jackhammering
Gloved hand
Working off Scaffold
Water based paint
Sand blasting in cabinet
Hole Ram
Hot Sticks

40. Engineering Controls Machine Guards Sound deadening/dampening
Shielding

41. Controlling Hazards
PPE devices alone should not be relied on to provide protection against hazards, but should be used in conjunction with guards, engineering controls, and sound work practices .

42. Assessment and Selection
It is necessary to consider certain general guidelines for assessing the foot, head, eye and face, and hand hazard situations that exist in an occupational operation or process, and to match the protective devices to the particular hazard. It is the responsibility of the supervisor to exercise common sense and appropriate expertise to accomplish these tasks.

43. Assessment Guidelines.
Conduct a walk through survey of the areas in question. The purpose of the survey (or field observation) is to identify sources of hazards to workers and co workers.

44. Hazard Sources sources of MOTION sources of EXTREME temperatures
types of chemical exposures
sources of harmful dust
sources of light radiation
sources of falling objects or potential for dropping objects
sources of sharp objects
sources or rolling or pinching objects
layout of workplace and location of co workers
any electrical hazards

45. In addition....
injury/ accident data should be reviewed to help identify problem areas.

46. Organize data
Following the walkthrough survey, it is necessary to organize the data and information for use in the assessment of hazards. The objective is to prepare for an analysis of the hazards in the environment to enable proper selection of protective equipment.

47. Analyze data
Having gathered and organized data on a workplace, an estimate of the potential for injuries should be made. Each of the basic hazards should be reviewed and a determination made as to the type, level of risk. and seriousness of potential injury from each of the hazards found in the area.
The possibility of exposure to several hazards simultaneously should be considered.

48. Selection guidelines
Become familiar with the potential hazards and the type of protective equipment that is available, and what it can do; i.e.., splash protection, impact protection, etc.
Compare the hazards associated with the environment; i.e.., impact velocities, masses, projectile shape, radiation intensities, with the capabilities of the available protective equipment

49. Selection guidelines (cont.)
Select the protective equipment which ensures a level of protection greater than the minimum required to protect employees from the hazards.
Fit the user with the protective device and give instructions on care and use of the PPE.

50. Selection Note
It is very important that end users be made aware of all warning labels for and limitations of their PPE

51. Reassessment of hazards
It is the responsibility of the supervisor to reassess the workplace hazard situation as necessary, by identifying and evaluating new equipment and processes, reviewing accident records, and reevaluating the suitability of previously selected PPE

52. So how do I Do all This????

53. JOB SAFETY ANALYSIS

54. Job Safety Analysis
The breaking down into its component parts of any method or procedure to determine the hazards connected with each key step and the requirements for performing it safely.

55. Job Safety Analysis Priorities
New Jobs
Severity Potential
History of Disabling Injuries
Frequency of Accidents

56. Job Safety Analysis Job means “task”
(Changing a tire not auto mechanic)
“key” steps
too detailed becomes cumbersome
not enough detail becomes useless

57. Break job down into key steps AVOID!!
making the breakdown so detailed That an unnecessarily large number of steps results
making the job breakdown so general that basic steps are not recorded

58. Key Steps TOO MUCH Changing a Flat Tire
Pull off road
Put car in “park”
Set brake
Activate emergency flashers
Open door
Get out of car
Walk to trunk
Put key in lock
Open trunk
Remove jack
Remove Spare tire

59. Key Steps NOT ENOUGH Changing a Flat Tire
Park car
Take off flat tire
Put on spare tire
Drive away

60. Key Job Steps JUST RIGHT Changing a Flat tire
Park car, set brake
remove jack & tire from trunk
loosen log nuts
jack up car
remove tire
set new tire
jack down car
tighten lug nuts
store tire & jack

61. Hazards Parking Car Removing tire & jack Loosen lug nuts
Struck by Traffic
Removing tire & jack
Back Strain
bang head on trunk
Loosen lug nuts
back/arm strain
slip & fall
Jacking up car
car could fall off jack
Setting new tire
fingers pinched
back strain
Tighten nuts
slip & fall

62. Work Observation
Select experienced worker(s) who will cooperate and participate in the JSA process.
Explain purpose of JSA
Observe the employee perform the job and write down basic steps
Completely describe each step
Note deviations (Very Important!)

63. Job Safety Analysis

64. Identify Hazards & Potential Accidents
Search for Hazards
Produced by Work
Produced by Environment
Repeat job observation as many times as necessary to identify all hazards

65. Develop Solutions Find a new way to do job
Change physical conditions that create hazards
Change the work procedure
Reduce frequency

66. New way to do job
Determine the work goal of the job, and then analyze the various ways of reaching this goal to see which way is safest.
Consider work saving tools and equipment.

67. Change in physical conditions
Tools, materials, equipment layout or location
Study change carefully for other benefits (costs, time savings)

68. Change in work procedures
What should the worker do to eliminate the hazard
How should it be done?
Document changes in detail

69. Reduce frequency What can be done to reduce the frequency of the job??
Identify parts that cause frequent repairs - change
Reduce vibration save machine parts

70. What effects??
A job that has been redesigned may affect other jobs or work processes.
Check or re-observe the new process once it has been redesigned

71. HOW TO REALLY SEE AND RECOGNIZE SAFETY HAZARDS
SAFETY SCANNING
HOW TO REALLY SEE AND
RECOGNIZE
SAFETY HAZARDS

72. SAFETY SCANNING OBJECTIVES
TO BECOME EFFECTIVE SAFETY SCANNERS
CONSTANTLY BE LOOKING FOR HAZARDS
SPOT AND RECOGNIZE HAZARDS
TAKE ACTION TO REDUCE OR ELIMINATE
UNDERSTAND BASIC HAZARDS
SAFETY IS NOT A SPECTATOR SPORT

73. HOW TO RECOGNIZE HAZARDS
TRAINING
JOB EXPERIENCE
FAMILIARITY WITH OPERATION
LACK OF FAMILIARITY WITH AREA
USE OF SAFETY SCANNING SURVEY TECHNIQUE

74. WHAT IS A HAZARD CAUGHT IN OR BETWEEN CONTACT WITH STRUCK BY
FALL FROM OR ONTO
SLIP OR TRIP
WHAT IF?

75. HOW TO SAFETY SCAN SIPDE
SCAN BY LOOKING AROUND
IDENTIFY POTENTIAL HAZARDS
PREDICT WHAT COULD HAPPEN
DECIDE IF IT IS A HAZARD
EXECUTE NEEDED ACTION

76. BREAK LARGE AREAS INTO SMALL BITE SIZE PIECES
CANNOT EAT A WHOLE PIE AT ONCE
LOOK AT ONE SHOP
ONE WALL AREA OF SHOP
ONE PIECE OF EQUIPMENT
ONE ASPECT OF THAT EQUIPMENT

77. PRACTICE SAFETY SCANNING
DEMONSTRATION OF TECHNIQUE
REVIEW OF HAZARDS AND PRACTICE OF TECHNIQUE
USING SAFETY SCANNING

78. WHAT TO DO WHEN HAZARDS ARE IDENTIFIED
CORRECT YOURSELF OR WRITE WORK ORDER
REFER TO SUPERVISOR OR SAFETY DEPARTMENT
BRING UP IN SAFETY MEETING
REFER TO SAFETY COMMITTEE
REDUCE THE HAZARD UNTIL FIXED

79. ASSIGNMENT FOR CONTINUED PRACTICE
MUST PRACTICE TO BE EFFECTIVE
START WITH SMALL AREA AND SHORT TIME
INCREASE AREA AND TIME PRACTICED
GOAL IS TO MAKE IT AUTOMATIC
REVIEW AT NEXT MEETING

80. Questions?

81. THE END