1. The Ohio High School Athletic Association Presents
THE 2014 NEW ADMINISTRATORS WORKSHOP

2. Thank you for turning off your cell phone during the workshop!
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3. OHSAA Staff & Responsibilities
Jeff Jordan
Chief Financial Officer
Dr. Daniel Ross Commissioner
Bob Goldring
Director of Operations
Tim Stried Director of Information
Jerry Snodgrass
Assistant Commissioner
Steve Neil
Assistant Commissioner
Coaches Education
Soccer, Baseball
Basketball
Corp. Agreements
Ball Contracts
Ice Hockey
Dr. Deborah Moore
Associate Commissioner
-Eligibility
-Sports Med
-VB, FH, SD, GGYM
Beau Rugg
Assistant Commissioner
Roxanne Price
Assistant Commissioner
Eligibility
B & G Tennis
B & G Bowling
Softball
Officiating
Football
Wrestling
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4. Structure and Function of the OHSAA
OHSAA Board of Directors
OHSAA Commissioner
District Athletic Boards
OHSAA Staff
Specific Sport Regulations
And Bylaws; Regional and State Tournaments
Sectional/District Tournaments
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5. MISSION OF THE OHSAA
Regulate and administer interscholastic athletic competition
Operate with fairness and equity
Promote athletics as an integral part of a student's educational experience
Notes:
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6. MISSION, continued Recognize and promote Academics
Safety of participants
Good citizenship
Lifelong values as the foundation of interscholastic athletics.
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7. OHSAA COMMITMENT Serve the member schools
Strive to be the nation's premier non-profit athletic organization
Provide exemplary athletic oversight through swift, fair, consistent and impartial regulatory rulings;
Operate with openness that generates trust and with strict fiscal accountability
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8. COMMITMENT, Cont.
Provide impartial, responsive and inclusive leadership
Conduct tournaments of nationally recognized excellence
Honor our ultimate purpose, which is to foster lifetime values, good citizenship, ethics and a fair-play approach to life among student-athletes while promoting safe and sporting-like athletic environments
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9. Reminder of Voting Obligations
Election of Board Members – Principal votes
Voting for changes to the Constitution and Bylaws via Referendum Process – Principal votes – May 1 – May 15
By Constitutional Revision, failure to return a ballot shall require a fine.
Plan to attend an Athletic Discussion Meeting in your area next April (2015) and a Review Meeting later in August of 2014 if your schedule will permit
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10. PROFESSIONAL ORGANIZATIONS
OASSA – Ohio Assn. of Secondary School Administrators (principals)
BASA – Buckeye Assn. Of School Administrators (superintendents)
OIAAA – Ohio Interscholastic Athletic Administrators Assn. (AA’s)
OSBA – Ohio School Boards Assn.
Notes:
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11. Meet your professional Representatives:
Mr. Bruce Brown, representing OIAAA – Ohio Interscholastic Athletic Administrators Association
Mr. Ken Baker, Executive Director, OASSA – Ohio Association of Secondary School Administrators
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12. Bylaw 3-1-4 – Preseason Meeting
Mandatory Preseason meetings required
When – No later than two weeks after the beginning of each sports season
Who – all parents, students, coaches, booster club members and other personnel deemed necessary by the principal or athletic administrator
What – review of student eligibility, school’s athletic code of conduct; sporting conduct, ethics and integrity; concussions and anabolic steroids
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13. Preseason Meetings Must register each meeting on myohsaa
Dates – fall, winter, spring
Place
Administrator who is responsible
Failure to conduct - $500 fine per meeting

14. To Assist You: OHSAA Has Provided:
Eligibility Publication – PDF on the web site
Handbooks for senior administrators
New Presentation developed in 2013 for use for two years through SY. mms:// / /2013_14_Preseason_Meeting.wmv
Sample Script for Meetings
Laminated Cards to support guidance counselors’ effort to educate students
Information on the web site
Ability to track meetings and populate your school calendar
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15. OHSAA Handbook
Includes the OHSAA Constitution, Bylaws and Sports Regulations
Important to review Bylaw 4 – student eligibility
Changes from previous year screened in gray
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16. Student- Athlete Eligibility Guide – Published Online
Contains excerpts from the OHSAA Handbook
Provides general eligibility requirements
Distribute to all student-athletes and parents
Review during preseason meetings with student-athletes and their parents
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17. Guidelines for Student Athletic Eligibility Card
Produced for school counselors; however, does not absolve AD’s and principals of primary responsibility for these standards.
Contains excerpts from the OHSAA Handbook
Provides examples for determining student eligibility (including post-secondary options and block scheduling)
Will be mailed shortly
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18. Review of Essential Eligibility Standards
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19. Preamble to Bylaw 4 Policy Statement that precedes Bylaw 4
Bylaw 4 is integral to the conduct of interscholastic athletics
Our system of competition is unique
Focus is on sense of community, teamwork, citizenship and discipline
Other sport organizations focus on the individual and are a showcase for talent
The maintenance and integrity of these rules are critical to support this unique form of competition – education based sports

20. BYLAW 4 - Student Eligibility
Age Limitation
Enrollment and Attendance
Eight Semester
Scholarship
High School
Grades 7-8
Conduct
Residence
Transfer
International and Exchange Students
Recruiting
Amateur/Awards
Notes:
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21. Bylaw 4-1-1
Each student shall meet ALL requirements in Bylaw 4 in order to be eligible to participate in interscholastic athletics in an Ohio member school.
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22. Exceptions to Forfeiture Penalty for violation of Bylaw 4
Falsification or attempt to establish eligibility via falsification – may result in no forfeiture
Administrative Error only as applied to Bylaw 4
– may result in no forfeiture
Student is eligible in all respects
School erred in not securing a ruling
See guidance in your manual relative to examples
Not applicable to sports regulation violations/Scholarship Bylaw
May expect a fine to accompany this ruling

23. Bylaw 4-1-3
A student is a member of an interscholastic squad when the student participates in an interscholastic contest.
Remains a member until the start of the next school season in that sport.
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24. SECTION 2: AGE LIMITATION
before August 1= ineligible at the high school before August 1= ineligible in the 7-8th grade school
Notes:
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25. AGE LIMITATION CONT. 4-2-3 - Eligible for high school athletics
15 prior to August 1
or 9th grade standing
Eligible at the school where the student is expected to enroll at the ninth grade level.
Notes:
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26. Exception 1 to Age Bylaw
Student who is a child with a disability (ADA) MAY be declared eligible if:
- no safety risk
- no advantage
- does not affect competitive equity
- no evidence of “red shirting”
- disability contributed significantly to the student’s failure to meet this standard
Principal must file according to checklist
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27. Exception 2 to Age Bylaw
Student who has been retained in grades K-3 on the advice of educational professionals MAY be declared eligible if :
- no safety risk
- no athletic advantage
- does not affect competitive equity
- no evidence of “red shirting”
- Principal must file request according to checklist
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28. Presumptions that govern Bylaw 4- 3 – Enrollment and Attendance
A student cannot attend a school without being officially enrolled.
A student cannot be enrolled in more than one school at any given time.
Once a student is enrolled and attending a new school, the OHSAA shall consider the student withdrawn from the former school.

29. Enrollment and Attendance- Bylaw 4-3-1
A student is eligible only at the school where enrolled and attending full time and which sponsors the athletic squad with the exception of the following in accordance with last year’s (2013) legislative action within the state budget bill:
Home-educated (excused from compulsory attendance) students shall be eligible to participate in the sports program at the school located in the parents’ residential district provided they meet all other eligibility standards (this trumps exception six).
Home educated – outside the residential district – MAY be allowed to participate if their residential district school does not have the sport.
Notes:
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30. Bylaw 4-3-1
Students in non-public schools (either chartered or non-chartered)
Shall be afforded the opportunity to participate in sports in the residential school district if the non-public school does not sponsor that sport(s)
This does not refer to public “charter” or community schools.
However, a new law which was just passed now permits students in those community schools to participate for the public school in the parent’s residential district.

31. Guidance on State Law
There are four documents on the Eligibility page under the heading: Guidance Regarding Changes in State Law for Home-Educated, Non-Public School Students and Students who Attend STEM or Community Schools
Guidance for Interscholastic Participation of Non-Enrolled Students
July 2013 Guidance on Bylaw 4-3-1
August 2013 Additional Guidance on Bylaw 4 and Reminder of Forfeiture Penalty
September 2013 Frequently Asked Questions for Budget Bill and the affects on OHSAA Enrollment and Attendance Bylaw 4-3-1

32. Other Exceptions to 4-3-1
#1 – Separate 9th grade building #2 – JVS/Career Center #3 – Community school under ORC Ch 3314 sponsored by the Board of Education #4 – Postsecondary Enrollment Option #5 – Alternative school sponsored by BOE #6 – Home educated and desiring to participate in a member non-public school (not the residential public school district as mandated in the current legislation)
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33. Other Exceptions to 4-3-1
#7 – STEM school under Ch 3326 – Note that the new law also incorporates this language. #8 – As adopted by state legislative mandate – new to address additional efforts to modify rules by our GA Guidance for these:

34. Home-Educated Students – Excused from Compulsory Education
May be eligible if attempting to participate in the public school located in the parents’ residential district, i.e., where entitled to attend tuition free. The recent amendment to the budget bill now permits this participation without the obligation of taking any course work at the member school. Students must still be ruled eligible in all other aspects including scholarship.
May enter a member school from home education at the beginning of a school year provided the member school certifies that the student met all standards in the home school
May not withdraw to home education and then reenroll during the school year without earning eligibility by completing one grading period meeting the academic standard found in Bylaw 4-4
May not be home educated if enrolled in one of the online digital schools
Notes:
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35. EIGHT SEMESTERS 4-3-3 After a student completes the eighth grade
eligible for a period not to exceed eight semesters
taken in order of attendance
whether the student participates or not
7th or 8th grader who is 15 before August 1
eligible only at the high school level
for a period not to exceed eight semesters whether the student participates or not
Unless students meets one of the exceptions to the age bylaw. Note that there is no exception to the semester bylaw for a student who has been retained in K-3.
Notes:
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36. Bylaw Exception 1
Completes the eighth semester of eligibility during the season of a sport may complete the sports season
Must be enrolled in school
Ineligible for further interscholastic participation when the sports season has ended (regular and tournament)
Must be approved by OHSAA
Notes:
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37. Exception 2 to Semester Bylaw
Student who is a child with a disability (ADA) MAY be declared eligible if:
- no safety risk
- no advantage
- does not affect competitive equity
- no evidence of “red shirting”
- disability has contributed significantly to the failure to meet the standard in the bylaw
Requires documentation of each element and principal must file request according to the checklist.
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38. New Bylaw 4-3-4 Four Semesters for Grades 7-8
After a student completes grade six and before entering grade nine, the student may be eligible for a period not to exceed four semesters taken in order of attendance whether the student participates or not.
Note: No student enrolled in 7th or 8th grade last year is affected. Students enrolled in 7th grade for the first time for the school year are accountable to this rule.

39. SEMESTERS, CONT. 4-3-5 – What constitutes a semester?
enrolled (not necessarily attending) 15 or more school days in any semester, or
participates in an interscholastic contest prior to or in a semester
Exception: may disregard a semester for extenuating circumstances that are no fault of the student
Notes:
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40. 4-3-5-Situations which count As A Semester
1 - suspension or expulsion - the semester(s) counts
2 - withdraws from school for PSEO and does not select option B (dual enrollment) the semester(s) counts
3 – does not attend due to truancy – the semester(s) counts
4 – does not attend due to voluntary withdrawal – the semester(s) counts
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41. Bylaw 4-3-6 - Graduate Considered a graduate and no longer eligible
When declared a graduate by the BOE
Completed the work required for graduation
Graduates are ineligible in spite of having semesters available or being age appropriate
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42. Bylaw 4-3-7- Graduate outside the USA
Considered a graduate when completed the work required for graduation outside the USA
Exception: If the student has not met the substantive academic admission requirements for a US college or university, the student MAY be declared eligible at a member school subject to the sole discretion of the Commissioner’s Office.

43. SECTION 4 - SCHOLARSHIP 4-4-1 High School (9-12) currently enrolled
enrolled in school the immediately preceding grading period (6, 9, 12 or 18 week board adopted term). Note: “Immediately refers to the school’s immediately preceding grading period.
received passing grades in a minimum of five one-credit courses or the equivalent each of which counts toward graduation during the preceding grading period
Notes:
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44. Bylaw 4-4-1 – Exception 1 May waive the requirement if student is
A senior
Has met the graduation requirement in the preceding semester (number of units)
Is currently in the top 10% of the class
Can demonstrate that the underlying purposes of this bylaw have been otherwise fulfilled
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45. Bylaw 4-4-1 – Exception 2 May waive the requirement if student is:
Removed or withdrawn due to personal accident, illness or family hardship
Appeal must come from principal
Must contain supporting school and medical documentation
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46. Bylaw 4-4-1 - Exception 3 Eligibility restored by the OHSAA provided:
An incomplete, not a grade, was received at the end of the grading period
The reason for the incomplete was due to:
Injury/illness verified by a physician, or
Calamity days, or
Severe family tragedy
Incomplete was given in accordance with BOE policy applicable to all students and the work made up in the time period stipulated in the policy
No evidence that the incomplete was given to permit the student extra assignments or tutoring to avoid a failing grade
Ineligible until ruled eligible by the Commissioner’s office
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47. Bylaw 4-4-2 Student with a disability may be declared eligible if:
Direct mediation process or an Independent Hearing Officer (IHO) determines that the school has failed to provide support services as identified in the IEP
AND as a result of this failure, the student does not meet 4-4-1, the student may be declared eligible upon successful completion of compensatory education as ordered.
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48. Bylaw 4-4-3
The eligibility or ineligibility of a student continues until the start of the fifth (5th) school day of the next grading period, at which time the grades from the immediately preceding grading period become effective.
Notes:
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49. 4-4-3 Continued...
For the purposes of this Bylaw, “school day” includes faculty in-service days, calamity days and regular school attendance days but not holidays or school breaks.
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50. Exceptions– 4-4-3
Eligibility or ineligibility for the first grading period commences with the start of the fall sports season
Students coming off the “Ineligible” status can regain eligibility 24 hours after the district’s Board established mandatory grade reporting date (cannot be same date as the end of the grading period). See template in manual.
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51. Bylaw 4-4-4 – Incoming 9th grade student Was New for 2010-2011
A student enrolled in the first grading period after advancement from the eighth grade must have passed a minimum of five of all subjects carried the preceding grading period in which the student was enrolled. Note: All subjects count
Notes:
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52. Bylaw 4-4-5 – 7-8th grade standard Was New for 2010-2011
Enrolled in 7th grade for the first time - ELIGIBLE
After initial enrollment, a student in grade 7 or 8
Must be currently enrolled
Must have been enrolled in school the immediately preceding grading period
Must have received passing grades during that grading period in five of those subjects in which the student received grades.
Notes:
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53. SCHOLARSHIP, CONT.
4-4-6 The primary responsibility for verifying eligibility rests with the receiving school. Eligibility shall be verified by reviewing school records or written verification from the sending school Summer school and other educational options may not be used to bring a student into compliance with Bylaws 4-4-1, or
Notes:
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54. HIGH SCHOOL EXAMPLE: 1ST NINE WEEK GRADING PERIOD
Notes:
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55. HIGH SCHOOL EXAMPLE: 3RD NINE WEEK GRADING PERIOD
Notes:
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56. HIGH SCHOOL EXAMPLE: 4TH NINE WEEK GRADING PERIOD
Notes:
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57. GRADE 7-8 EXAMPLE - 1ST NINE WEEK GRADING PERIOD of GRADE 8
Notes:
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58. GRADE 7-8 EXAMPLE - 3RD NINE WEEK GRADING PERIOD
Notes:
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59. GRADE 7-8 EXAMPLE - 4TH NINE WEEK GRADING PERIOD GRADE 7
Notes:
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60. Block Scheduling Example – 3rd Grading Period
SUBJECT
GRADE
CREDIT & DURATION
FACTOR
CREDIT EQUIVALENCY
CALCULUS B
1 - Semester 2
1 X 2 = 2
FRENCH C
PHYSICAL EDUCATION A
¼ -Semester
¼ X 2 = 1/2
4 ½ = not eligible
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61. Post Secondary Enrollment Option Program Example 1
SUBJECT
SCHOOL
CREDIT & DURATION
GRADE
CREDIT EQUIVALENCY
HISTORY
High School
1 - Year A
1 X1 =1
LITERATURE
PSEO
3 Quarter Hours B
.4 x 3 = 1.2
CALCULUS
5 Quarter Hours C
.667 X 3 = 2
BIOLOGY
5.4
ELIGIBLE
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62. Post Secondary Enrollment Option Program Example 2
SUBJECT
SCHOOL
CREDIT & DURATION
GRADE
CREDIT EQUIVALENCY
French
PSEO
5 Semester Hours A
1 X2 = 2
Sociology
3 Semester Hours
.6 x 2 = 1.2
Computer Science
2 Semester Hours C
.4 X 2 = .8
Geology
5.2
ELIGIBLE
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63. Credit Flexibility
For more information on this program go to to access a PowerPoint Presentation.

64. Legislative Mandate - G.P.A. and “No-Pass, No-Play”
Required Adoption was July 1, 1998
Establishes a G.P.A. - Grades 7-12 by District or School
Local District Choice Re. “No-Pass, No Play”
Notes:
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65. Section 5 - Conduct, Character, Discipline
Matters pertaining to conduct not involving athletics – School is the sole judge
Matters pertaining to conduct involving athletics – principal and contest officials shall report – OHSAA may provide additional penalties
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66. Section 5 - Conduct, Character, Discipline
Physical attacks on contest officials shall be immediately reported to the OHSAA
Ejected or DQ’d students shall be placed under the supervision of a school official.
Suspended or expelled students are ineligible for athletics at any member school.
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67. Section 6 - Residence
4-6-1 – Establishes definition of a bona fide residence within a public school district or an attendance zone in a multiple high school district
Defines public school districts for the purpose of these bylaws.
Stipulates that it is not considered a bona fide change of residence if the parents of a transfer student vacate a residence prior to one year from the date the transfer is approved if the student remains in the new school.
Cross references transfer bylaw and 4-7-4, ex. 1 – parents’ bona fide move
Notes:
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68. Bona Fide Residence What is it?
Where the parents (note plural and note that the term refers to biological, adoptive and step-parents) and family sleep
Where mail is received
Where meals are prepared and eaten
Where the parents are registered to vote
Where important family activities take place during significant parts of each day
Affidavit of Bona Fide Residence – found at and in packet
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69. Residence, Continued Bylaw 4-6-2 – Student with a disability
May participate in the district school where the special unit is located or in the parents’ residential district
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70. Residence Exceptions
4-6-3 – A student whose parents reside outside the state of Ohio are ineligible for interscholastic athletics in a member school
Exception 1 – legal custody is changed to a grandparent, aunt, uncle or sibling living in Ohio for mental, physical or educational well-being and not athletic reasons. Must be ruled eligible by the OHSAA and is solely discretionary.
The Commissioner’s office may grant eligibility to a student whose legal custodian, pursuant to a court order, has had legal custody of the student for a minimum of one year and who has become a bona fide resident of the state of Ohio. Such a student is ineligible until declared eligible by the Commissioner’s office.
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71. Residence Exceptions
Exception 2 – Has attended at least 15 days in grade 11 when parents move out of state
Exception 3 – Continuous attendance beginning in first grade in an Ohio 1-12 school or system
Exception 4 – Continuous attendance in a parochial elementary school within a school system from the beginning of grade 4-8 permits eligibility in grade 9 at a designated system high school in Ohio.
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72. Residence Exceptions
Exception 5 – Student resides in another state which is included within an Ohio school district
Exception 6 -Student enrolls in a school that houses the student and functions in loco parentis.
Exception 7 – Military parent deployed within the U.S. – military POA required. Click here for the Special POA which is also in your packet:
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73. Residence Exceptions
Exception 8 – Student is a US citizen whose parents are deported may be eligible provided the student maintains continuous enrollment in an Ohio school.
Requires a ruling from the Commissioner’s office.
Exception 9 – Student’s parent(s) are US citizens who reside outside the US; student may be declared eligible. Requires a ruling from the Commissioner’s office.
Exception 10 – Student is a US/Dual citizen whose parents are not citizens and live outside the US. Eligibility granted for one year only with the submission of this form found here and in your packet.
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74. Section 7 - Transfer Bylaw 4-7-2 – Interdistrict Transfer
Basic Concepts:
Establish eligibility by attending a high school as a 9th grade student through the fifth day of the new school year or
Participating in a contest prior to the beginning of school in grade 9
Any other transfer (change of high school) will require a student who has participated in an interscholastic sport within the past 12 months to sit out all contests until the first 50% of all regular season contests in any sport he or she played the past year have been competed.
Not applicable to students in grades 7 and 8
Notes:
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75. Bylaw 4-7-2
Exception 1 – Student compelled to transfer when parents (note plural) make a bona fide change of residence to another public school district
Student has the choice of either the residential public high school in the new district or any non-public school.
School administrator is required (with help of other district personnel) to verify that the move has taken place BEFORE sending any request for eligibility to the OHSAA
Affidavit of bona fide residence (ABFR) is required whenever there is a transfer into your high school under this exception.
Please do not submit if you believe the move is not bona fide or if you feel the student was not compelled to transfer due to the move.

76. Exception #1
Incoming 9th grade students whose parents move into the district do not need the affidavit as those students are not considered transfers.
Parents moving in from outside Ohio need to use this form to support a transfer. The choice of schools is the public school in the new district or any non-public school
Please review the guidance on the website here and in your packet before submitting your an ABFR.

77. Affidavit of Bona Fide Residence
Three pages
Page one – review with parents and remind them of the requirements for living in the new residence; both parents (includes biological, adoptive and step parents if the marriage is intact) and you must sign – Please use the new form that is in your packet labeled for Collect all materials including lease if renting.
VERIFY ALL STATEMENTS AND THE RESIDENCY
Pages two and three – parents take to a notary public to verify all statements. Provide your school’s notary to assist parents if necessary.

78. ABFR continued Must have
Completely vacated the previous residence and removed all personal belongings
Current driver’s license and voter registration bearing the new address
Custody information for the student
Move must have been within the calendar year and be the event which compels the transfer.

79. ABFR, continued Verification of receipt of mail, utility bills.
Listing of both school districts on former and current residences.
Verification that all household members have made the move.
No need to send us copy of the lease, utility bills or any other documentation.

80. Exception one - continued
Signature of affiant and notary’s stamp and signature
Most important - #26 – The reason the parents have made the move
This answer helps us to determine if the move compelled the transfer.
If student was not compelled to transfer, Eligibility will be denied.
It is a good idea to check on the validity of the parents’ statement in #26 before submitting
Be prepared to make home visits to verify the residence both prior to submitting the Affidavit of Bona Fide Residence and throughout the year

81. Bylaw 4-7-2
Exception 2 – If, as a result of a Change of legal custody between a student’s parents, the student is compelled to transfer to another school district:
Commissioner’s office may restore eligibility if satisfied that the change of custody was the act which compelled the transfer.
Student is ineligible until ruled eligible by the Commissioner’s office
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82. 4-7-2 Ex. #2 This exception has been divided into two parts.
When a court-ordered change of custody between the student’s parents results in the student’s change of school district, this triggers:
Choice of the public high school in the new custodian’s school district
Choice of any non-public school
Requires an actual legal change of custody, not a Power of Attorney or an affidavit for school attendance

83. What this exception means
Just as with exception one, the OHSAA is now required to determine:
Whether this change of custody compelled the student to transfer AND
Please review the guidance here:

84. Legal Change of Custody between two parents
What must the school administrator do:
Obtain the court order and insure that it is a legal change of custody signed by a judge or magistrate
If these parents formerly had a Shared Parenting Plan, insure that the Plan has been terminated and that the parent living in your district (or the new district) is the sole legal custodian. This action should be stipulated in the court order.
NOTE: The OHSAA does not recommend termination of a shared parenting plan.

85. Notes on Shared Parenting
Common decree in Ohio when there is a divorce or dissolution.
Note: Re-designation of residential parent within a Shared Parenting agreement is NOT a legal change of custody.
Although we never recommend this action, the only way that a change of custody can occur when parents have a Shared Parenting Plan is if the plan is terminated.

86. Exception two – Change of Custody Between Parents
Draft a letter to either Deborah Moore or Roxanne Price stipulating:
The person named in the custody document is a resident of the new school district into which the student is moving.
The student will live full time with that resident for one year.
The school from which the student is transferring.
The reason for the change of custody including why the student was compelled to transfer.
Include the petition for change of custody if available.
Send a copy of the court order along with the letter.

87. Change of Custody to a Non-Parent
What must the school administrator do?
Send a certified copy of the court order or agency placement changing the custody/guardianship to a non-parent or agency.
Insure the document is signed by a judge, magistrate or agent of a protective services organization.
Send a copy of the documentation (also known as an adjudication) accompanying the request for change of custody which clearly stipulates that the change is necessary due to:
Abuse
Neglect
Delinquency/Unruliness - NOTE: Student must be adjudicated under one of these three conditions!

88. Change of Custody to a Non-Parent
Send a cover letter stipulating the following:
High School from which the student is transferring.
Verification that the person or agent named in the document resides in the new school district.
Verification that the student will live with the new custodian full time for at least a year.
Explanation of the need to change custody to support the idea that the student was compelled to transfer.
In both scenarios, if the date of enrollment predates the change of custody order, this exception may not apply.

89. Bylaw 4-7-2
Exception 3 – School Closes or discontinues its high school program after grade nine = one-time transfer to any other high school. Also, annexation or Consolidation = eligible upon receipt of board action. Note: This exception shall be available to any student whose high school has closed as long as that high school was an OHSAA member school prior to the school year.
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90. Bylaw 4-7-2 Exception 4 – Self Support
Student lives in a different school district than parents or legal custodian.
Is of the age of majority.
Is financially self supporting and is not supported by family members – Required monthly earning is $500 – net funds.
May be ruled eligible upon approval of OHSAA every 30 days
Principal or AD to submit form found here:
or in packet.
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91. Bylaw 4-7-2
Exception 5 - A student transferred to the State School For the Blind or State School for the Deaf shall be eligible upon enrollment. Exception 6 – Home not ready for habitation. School must submit purchase agreement for a home that is under construction for a ruling. Eligibility will be granted for 90 days after which the parents must submit the ABFR.
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92. 4-7-2 New Exception 7 – Anti-Harassment, Anti-Bullying, Anti-Intimidation
If a student is a victim of harassment, intimidation or bullying and as a result, such activity has compelled a transfer, we may waive all or part of the 50% penalty provided:
The district’s policy has been strictly followed
The district provides us with a copy of the policy
The district secures releases from the student and family authorizing the complete record of the events and circumstances including:

93. Exception 7, Cont. A specific detailed report of the incident(s)
An outline of the procedures used to respond to and investigate the reported incident(s);
A copy of the findings that were a result of the complaint process and investigation;
A specific, detailed disciplinary procedure for any individual found guilty of harassment, intimidation or bullying;

94. Ex. 7, Cont.
All reports of notification to parents or guardians of any student involvement in the incident(s);
A report of the intervention strategies and remedial action the school has undertaken to assist the student and redress the complaint.
The district provides the Commissioner’s Office all the above

95. Transfer – 4-7-3
If a transfer takes place during the season in which a student has participated in a regular season contest in a sport, the student is ineligible for the remainder of the sports season.
Exception: Parents make a bona fide move into a new public school district (exception 1) and the new school is more than 50 miles from the old school using mapquest’s most direct route.
Does not apply to grades 7-8
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96. 4-7-3, Cont. Application of the 50% penalty:
Note: If a student transfers during the season of a sport in which the student has participated and Bylaw is activated, the student is ineligible for the remainder of the season at the new school. At the commencement of that sport during the next school year, the student remains ineligible for all preseason contests and UP TO 50% of the regular season contests in that sport. This total is a function of the number of regular season contests the student missed upon transfer in accordance with

97. Samples of how to figure 50% re. 4-7-3
Football – 2014 (student meets no transfer exception)
Student transfers after game 3
Student sits out games 4-10 (7 games) for the remainder of the 2014 season (4-7-3) at the new school
In 2015, the student is eligible immediately
Volleyball – 2014 (student meets no transfer exception)
Student transfers after match 16
Student sits out matches for the remainder of the 2014 season (4-7-3) at the new school
In 2015, student sits out all preseason matches plus the first five matches. Eligible at match six of the 2015 season.
Note: No student may participate for two schools in the same sports season.

98. Bylaw 4-7-4 – Intra-district Transfer
Superintendent (or designee) of a multi-high school district may transfer students and preserve eligibility under the following conditions:
1)Parents bona fide move to a new attendance zone.
2) Change of custody to an individual in a new attendance zone.
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99. Bylaw 4-7-4
3) School closes or a mistake was made in the initial placement 4) The student is a child with a disability whose program has been changed to another high school 5) The student transfers pursuant to state or federal statutes addressing unsafe or academically poor performing schools for purely academic reasons Ineligible until ruled eligible by OHSAA
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100. Bylaw 4-7-5
Allows transfer to take advantage of Ed. Choice voucher from one of the designated non-performing high schools
Must be ruled eligible by OHSAA
May not use this bylaw to transfer in and then back out of the poor performing school
May use this transfer option one time only
Please refer to instructions in packet and a listing of schools that are currently on AW or AE.
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101. Intra-district Transfer prior to the beginning of a school year
4-7-6 – Permits transfer within a public multi-high school district at the beginning of a school year when redistricting has taken place or when an academic program has changed. The specific details of that academic program must be stipulated to the OHSAA.
4-7-7 – Permits transfer within a non-public system at the beginning of the school year for one of three reasons:
Material change in parents’ financial circumstances that causes a hardship
Material change in transportation that causes a hardship
Change in academic program – the specific details of which must be stipulated to the OHSAA
In both cases superintendent must submit the transfer request and appropriate documentation and receive approval from the OHSAA within the first 15 days of the school year or the student’s participation in a fall sport, whichever comes first.
See your packet for a list of situations that comply with the academic program change criterion.
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102. Bylaw 4-8-1 – International and Exchange Students
Ineligible Unless
Parent(s) make a bona fide legal move to the USA and reside in Ohio
Student is here for one year under a J-1 visa in a legitimate visitor exchange program
Student is legally adopted by an Ohio resident
ALL SITUATIONS MUST BE APPROVED BY THE OHSAA.
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103. International Student Eligibility Form
Exception 2 – US Government’s Visitor Exchange Program.
Must have J-1 Visa.
Must meet all eligibility standards.
Shall not request eligibility for more than five students from one program in a school year.
Use this form:

104. Any attempt to recruit a prospect- strictly prohibited.
SECTION 9 – RECRUITING
4-9-1
Prospect - enrolled in grade 7 or the corresponding grade in another country.
Any attempt to recruit a prospect- strictly prohibited.
Notes:
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105. Recruiting, Cont. 4-9-2 - Definition
“recruit” - use of influence by any person
connected or not connected with the school
to secure the enrollment of a prospective student-athlete.
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106. Three exceptions – 4-9-2
Public school coaches in a single high school district may have contact with 7-8th graders in the district’s middle school(s)
Public school coaches in a multi-high school district may have contact with only those 7-8th graders who are assigned to attend their high school and who all attend the same 7-8th grade school.
Coaches in non-public schools may have contact only with 7-8th graders in schools of the same type (i.e., “feeder schools) and defined by that school system. The list of schools must be on file with the OHSAA.

107. RECRUITING, CONT. 4-9-3 Mass marketing activities permitted:
1. Conducting an open house – all elements of school program presented; cannot be solely for athletics
2. If mass mailing or electronic tranmission is used, may not be to a specific individual(s) by name
3. Open house permissible provided it is conducted on campus or a waiver has been approved to conduct it off-campus in a public facility
4. Inviting prospects to campus provided #2 is not violated
5. Use of web site and other advertising – not solely for athletics
6. Camp brochures – available to the general population – no mass mailing to specific individuals
7. Free admission to groups or teams – agreed upon by both schools/organizations
Notes:
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108. Recruiting, Cont. 4-9-4 Activities Prohibited:
Use of direct mailings/electronic communication to named individuals
Meetings with or marketing to select athletic groups for the purpose of influencing enrollment
Contact with a prospect except as permitted in until the student is accepted at the high school (no earlier than Jan. 2)
Coaches answering questions/describing programs except within the school and after contact with the admissions office.
Publications/advertising that is solely athletic
Offering favors or inducements when students visit except a small token the value that cannot exceed $25 and which is not athletic related
Providing financial aid/scholarships based on athletic ability
Note: a coach who has another job title (ex. Admissions staff) is not exempt from these prohibitions
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109. Recruiting - 4-9-5 Students may visit a school prior to enrollment
Arrangements are to made through the office of the principal or district administrator so designated.
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110. Recruiting
All questions relating to enrollment, attendance or athletics - handled through the school administration or admissions office
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111. Recruiting – 4-9-7 Penalty for violations
student ineligible at the school for one year
Institutional penalties
Coach who violates and then is hired by another school
That school shall be ineligible for OHSAA tournament competition in that sport for one year.
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112. Recruiting – Summarized
It is possible to do a seminar just on this one topic.
The purpose today is to give you an overview of the section.
The OHSAA has developed guidance for this bylaw which will is published on the website here and includes FAQ’s on this topic. You have a copy in your notebook.
Please feel free to request information and interpretations from Roxanne Price or Debbie Moore.
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113. SECTION 10 - AMATEUR 4-10-1 -Definition
Interscholastic athletes shall be amateurs
An amateur athlete participates in sport for physical, mental, social benefits not for money or commercial benefit.
Notes:
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114. AMATEUR 4-10-2- Acts that violate one’s amateur status:
Competing for money. If one competes in a contest in which money is offered, the student must sign a written declaration in advance relative to refusing to claim any prize money. The student must also disclose any expenses derived from the competition. Guidance and forms are in your notebook.
Capitalizing on one’s athletic fame by receiving money, merchandise or service.
Notes:
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115. Amateur
3. Signing a professional contract. 4. Receiving a salary or benefits from a professional organization. 5. Competing with a professional team. 6. Entering into an agreement with a sports agent. 7. Note: Ohio law provides penalties for individuals who cause a student to lose amateur status
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116. Amateur 4-10-3 – Activities that do not jeopardize amateur status:
Accepting a fee for instructing, officiating, etc.
Receiving school sponsored memberships or participation fees – paid directly to the agency
Receiving an award, prize, playing equipment, etc. that does not exceed the authorized amount - $200
Receiving non-monetary benefits when representing our country on an Olympic team
Accepting funds administered by the USOC pursuant to Operation Gold Program
Participating in fund raising or charitable activities – cannot receive prizes or compensation for participation
Scholarship programs administered by a National Governing Body (NGB)
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117. Bylaw 5 - AWARDS
Awards directly resulting from participation in interscholastic athletics may be accepted by the student from any source provided the award does not exceed in value $ per award.
Notes:
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118. Situations Requiring Approval from the Commissioner’s Office
Please see the document in your packet and on the web for an up to date listing of all eligibility issues which require action on your part and/or from the OHSAA
This document found here: is updated each year in accordance with revisions to the bylaws.
Notes:
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119. SPORTS REGULATIONS AND ADDITIONAL BYLAWS OF INTEREST
Notes:
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120. Non-interscholastic Participation
Dovetails with Instructional Program Regulations
Prohibits student participation with a non-school team in the same sport during the school season
Permits out of season team sports participation for students with limitations – 50% rule
Prohibits coach involvement in any non-interscholastic competition format during the school year outside the season of the sport (exceptions noted in five individual sports).
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121. Exception for Individual Sports Coaches
Interscholastic coaches in the individual sports of boys and girls bowling, girls gymnastics, boys and girls swimming and diving, boys and girls golf and boys and girls tennis may coach athletes from the school where employed outside the interscholastic season of the sport. CANNOT BE MANDATORY
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122. Instructional Programs
1. All Sports Included - Team & Individual
2. June 1-July 31- Instructional Programs involving “team play” permitted - Definition of “team play”
3. Individual skill instruction OK in team sports – coaches to provide only from June 1-July 31 (10 days) – Baseball and Softball may begin the Friday before Memorial Day
4. No limit on team composition – June 1-July 31
Athlete Penalty – one year of ineligibility
Coaching staff limited to 10 days
Coach Penalty – one year denial of Instructional Program participation
Exemption for coaches in bowling, golf, gymnastics, swimming and diving and tennis
9. OHSAA does not sanction programs
10.Cannot be mandatory
11.Squad members for demo – approved in advance – for ex. Coaches’ Clinics
12. Note: Guidance Review will be on the website and in coaches and officials preseason manuals for selected team sports
Notes:
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123. New for 2013-2014 4 Player Instructional Provision
Coaches in team sports and the individual sports of wrestling, cross country and track and field may:
Have instructional contact with no more than four students in any one facility
At anytime during the school year outside the season of the sport EXCEPT during the mandatory no-contact period. Includes from June 1- July 31.
This does NOT mean the coach can coach students in a non-interscholastic team competition program.
The privilege is for instruction only; usually on school property.

124. Physical Fitness Programs
No coaching of sports techniques
2. No equipment of the sport may be used.
3. Weights and fitness equipment permitted.
Cannot be for a select group of students
Cannot be mandatory
Notes:
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125. Open Gymnasium or Facilities (Member and Non-Member Schools)
May open facilities for unstructured free play
May designate the sport/grade level - ex. Girls basketball for the High School only
No designation of who may play on what team, etc. Students decide
No timing or written score keeping
No coach may suggest that attendance improves chances to make a school team
Attendance cannot be mandatory
Coach may not transport to facility
Notes:
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126. Mandatory No Contact Periods Coaches
Sports – FT, SO, FH, VB, BK, IH, BB, SB
No athletic or related contact with squad members until 28 days after the school’s last contest – FT, VB, BK, IH only.
No athletic or related contact with squad members for 28 days prior to Labor Day – BB, SB, BK, IH
Exceptions: all star games, awards ceremonies, verbal contact, faculty contact, pick up equip., OHSAA tournaments
Notes:
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127. Cheerleading Not considered a sport Student activity
Covered under cat. insurance when performing with a sport activity
No mounts permitted during OHSAA tournaments
Recommend same policy for regular season contests
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128. OHSAA TOURNAMENTS
Sports Participation– Online Registration for all tournaments
Will have an opportunity prior to the deadline to confirm your intent to withdraw or participate
State Rules Interpretation Meetings – on web along with copies of all mailings
2014 – Online meetings in some sports (Fall – FT, VB and SO)
Tournament Entry Forms – on web or done on-line
a. Eligibility Certificate b. No Entry Fee
Entry and Withdrawal Deadline – Please refer to your Handbook
Late Entry and Withdrawal - $150 per sport
Notes:
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129. ADMINISTRATIVE RESPONSIBILITY
The principal has primary responsibility for all matters pertaining to interscholastic athletic programs
Duty to educate
Duty to monitor compliance
3-1-2 – Duty to report violations
3-1-3 – May assign others to sign/accept contracts and do other administrative tasks
3-1-6 – Obligation to cooperate with investigations
Responsibility for Contest Management – Guidelines are published on the OHSAA website under Administrator’s Corner.
Please be sure to review emergency procedures with all coaches and staff.
Notes:
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130. School Representative Must Accompany Team
Bylaws and 3-2-2
Notes:
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131. Bylaw 9-2 – Contests with out of state schools
9-2-1-
May travel out of state to compete in states or provinces in Canada that are contiguous to Ohio regardless of distance to travel.
The states include Indiana, Kentucky, Michigan, Pennsylvania and West Virginia. The province is Ontario. Additionally, schools
May travel out of state one time per sport per interscholastic season to compete in states or provinces of Canada that are not contiguous to Ohio provided there is no loss of school time.
9-2-2 –… May not travel out of state for practice purposes only.
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132. continued
“School time” is defined as any time during any day during which school is in session as per Board-adopted calendar.
Contingency days are excluded.
Penalty – ineligibility for the OHSAA tournament in the sport in which the violation occurred as well as additional penalties as stipulated in Bylaw 11.
Exception: If contingency days are converted to school days to make up days missed, the school may compete in the out of state event provided:
Trip was contracted at least three months prior to the contests
School receives written permission from OHSAA at least one week in advance of the travel
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133. Coaching Responsibilities BYLAW 6-1-2
All Coaches paid and volunteer must be approved by the Board of Education or similar governing body in a non-public school.
Notes:
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134. COACHES EDUCATION Bylaw 6-1-1
Must meet all State Department of Education and OHSAA requirements
C.P.R. - current
Sports First Aid Course completion - 4 hours = Pupil Activity Program/Coaching Permit
Provider course, Nationally-approved course (NFHS or ARC) or College course work
Recertification - Every three years
NFHS Fundamentals of Coaching Course Go to for more information.
BCI/FBI background check
New for – Concussion Course provided by NFHS or CDC upon renewal of the Permit or first time issuance of the Permit.
Notes:
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135. For More Information on coaching requirements:
Contact Leigh Brenneman - Compliance Administrator with ODE
Office of Certification and Licensure 25 S. Front St., Mail Stop 105 Columbus, OH OR
Access through the ODE web site at
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136. Concussion Management
Please see your packet for the OHSAA/ORC policy relative to concussion
Resources – See new regulations that incorporate state law:
Form to document when a student is removed for showing signs/symptoms of concussion
Form to authorize RTP by MD, DO or medical personnel working in collaboration or under the supervision of a doc. RTP cannot be the same day as removal.
Recommend that these forms be kept indefinitely!

137. Concussion Management
Concussion in Sports - go to this web site for an excellent free course for coaches and parents This is also one of two courses approved for coaches and officials.

138. SPORTSMANSHIP, ETHICS AND INTEGRITY
PROGRAMS TO SUPPORT POSITIVE BEHAVIOR
The Case for HS Athletics
OHSAA SEI Awards Program
Archie Griffin SEI Awards
Courageous Student Award
State Award
Pledge Program
Harold A. Meyer Program
SPORTS REGULATIONS DEALING WITH PLAYER AND COACH EJECTIONS
REPORTING PROCEDURES – FORM IN PACKET
Notes:
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139. Consequences for Coach Ejections
Two contest denial of participation (one in football)
$100 fine – payable to OHSAA and used to support SEI programs
Coach must complete an NFHS Course “Teaching and Modeling Behavior” at within 30 days of the ejection.
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140. New Partnership For Priv-IT e-PPE
Powered by
New partnership with PrivIT beginning today!!
e-PPE powered by PrivIT to protect the health and safety of student athletes
Streamline the process for collecting and managing PPE forms
Eventually replace the paper physical forms with e-PPE beginning May 1st for the academic year
In the PrivIT e-PPE will become the standard as the OHSAA phases out the paper forms

141. PrivIT e-PPE Benefits Protect Athlete Safety and Mitigate Risks
Powered by
PrivIT e-PPE Benefits
Protect Athlete Safety and Mitigate Risks
Streamlines compliance for all high schools and officials
Provides a Comprehensive history with health risk areas identified
Also Access to real-time health information right from the sideline/courtside
Supports all physical exam types (primary care, mass physicals, clinics)

142. PrivIT e-PPE Benefits Simplify the PPE process - Paper to PrivIT
Powered by
PrivIT e-PPE Benefits
Simplify the PPE process - Paper to PrivIT
Provide physicians comprehensive and legible health history highlighting possible health risks of student athletes
Eliminate some paper submission and storage
Save time during the e-PPE process for ADs, ATs, and Administrators
Ensure Privacy and Availability of Health History
Accessible to parent/guardian and authorized school personnel at anytime 24/7/365 via the Internet
Data security provided by a tier 4 hosting and Military Grade Encryption

143. OHSAA Foundation www.ohsaafoundation.org
Mission is to provide scholarship, leadership and service opportunities for Ohio’s student-athletes.
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144. OHSAA Foundation www.ohsaafoundation.org
Foundation Leadership Conferences
Conference offered periodically– Details:
No cost to member schools.
Encourage schools to bring sophomores and juniors but 9-12 eligible.
Each school permitted to bring an unlimited number of students.
Additional materials will be sent to member schools when dates & sites are confirmed.
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145. OHSAA Foundation www.ohsaafoundation.org
2015 Foundation Service Initiative
Foundation’s Community Service Initiative
BASKETBALL -
2015 Participation Information will be sent to athletic administrators shortly.
Complete materials will also be found online at ohsaafoundation.org.
Participation is encouraged, and the timeline has been extended to after your last pre-season scrimmage until you participate in your first sectional contest.
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146. CATASTROPHE INSURANCE PLAN
Basic Coverage
$750,000 Premium for this Policy!!
25K excess program
$500,000 cap
25K death benefit
Reporting Procedures
American Specialty Insurance – Drew Smith –
Staff Liaison – Comptroller, Todd Boehm
Notes:
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147. Ohio High School Athletic Association
THE END
Please do not hesitate to contact any of us if we can be of any assistance to you!
Ohio High School Athletic Association
4080 Roselea Place
Columbus, Ohio
Phone:
FAX:
web site:
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