1. Senior Community Service Employment Program (SCSEP)
Overview of SCSEP

2. Table of Contents Section A: Overview of the SCSEP Program – page 3
Section B: U.S. Department of Labor (DOL) and California Department of Aging (CDA) SCSEP Responsibilities – page 9
Section C: CDA Responsibilities to SCSEP Projects – page 12
Section D: SCSEP Project Responsibilities to Participants – page 20
Section E: Project Oversight of Host Agencies – page 51
Section F: Workforce Investment Act (WIA) and One-Stop Career Centers – page 61
Section G: Maintenance of Effort (MOE) – page 64
Section H: SCSEP Record Keeping and Files – page 67
Section I: FYI – Other SCSEP Information – page 74
Section J: Index – page 79

3. Section A: Overview of the SCSEP Program
The Purpose of SCSEP
History of SCSEP
SCSEP Flow Chart
Federal Oversight
California SCSEP

4. The Purpose of the Senior Community Service Employment Program (SCSEP)
To serve older workers with poor employment prospects
To provide hands-on job training through part-time work at community service agencies
To assist with the transition of participants to unsubsidized employment
To provide supportive services to assist participants to obtain and maintain employment

5. History of SCSEP
1965 – The SCSEP began as a demonstration project under the Economic Opportunity Act (EOA). The program was incorporated into the Older Americans Act (OAA) in 1973.
Initial program emphasis was to provide low income seniors with useful work experience at community service agencies: Provide participants with job training and job placement Address unmet social service needs in the community
The OAA Amendments of 2000 expanded the program’s purpose to increasing participants’ economic self-sufficiency and providing a greater emphasis on placement into unsubsidized employment.
The 2006 OAA Amendments reemphasized the focus on community service.

6. SCSEP Flow Chart – Based on Title V of the Older Americans Act (Amended 2006)
US Congress
Department of Labor (DOL)
Employment and Training Administration (ETA)
Regional Federal Project Offices
& Federal Project Officers (FPOs)
Health and Human
Service Agency (HHS)
Administration on Aging
(AoA)
State Grantees
California
California Dept of Aging
National
Grantees
Sub grantees
Including AAA Based Projects
Host Agencies
Participants

7. Federal Oversight
The Department of Labor (DOL), Employment & Training Administration (ETA) administers SCSEP through grants with governmental entities and non-profit organizations:
56 state and territorial grantees
18 national grantees

8. California SCSEP
15 CDA SCSEP Providers [Area Agency on Aging (AAA) based]:
PSA 5 Marin AAA
PSA 8 San Mateo County AAA
PSA 9 Alameda County AAA
PSA10 Council on Aging of Silicon Valley, Inc.
PSA 11 San Joaquin County
PSA 14 Fresno-Madera AAA
PSA 15 Kings-Tulare AAA
PSA 18 Ventura County AAA
PSA 19 Los Angeles County AAA
PSA 20 San Bernardino County Department of Aging & Adult Services
PSA 21County of Riverside Office on Aging
PSA 22 Orange County Office on Aging
PSA 23 County of San Diego Aging & Independence Services
PSA 25 City of Los Angeles Department of Aging
PSA 30 Stanislaus County Department of Aging & Veterans Services
8 National Providers and National Organizations:
American Association of Retired Persons (AARP)
Asociacion Nacional Pro Personas Mayores (ANPPM)
Experience Works (EW)
National Asian Pacific Center on Aging (NAPCA)
National Council on Aging (NCOA)
National Indian Council on Aging (NICOA)
SER Jobs for Progress National (SER)
Senior Service America, Inc. (SSAI)

9. Section B: U.S. Department of Labor (DOL) and California Department of Aging (CDA) SCSEP Responsibilities
DOL Responsibilities to CDA
CDA Responsibilities to DOL

10. DOL Responsibility to CDA
Grant Award
Policy Development
Training and Technical Assistance on Regulations, Policy, and Program Performance Expectations
Issuing Reports and Training and Employment Guidance Letters (TEGLs)
Management of Data Collection and Reporting System
Analyze and Evaluate Overall Effectiveness of the Program Nationally
Provides Data Based on Current Census Data for Equitable Distribution Report

11. CDA Responsibility to DOL
Grant Renewal Narrative and Assurances
Regular Contact with Federal Project Officer (FPO) for Information and Assistance
Performance Improvement Plan (PIP) Development and Implementation
Quarterly Program and Fiscal Reports
Equitable Distribution Report
Data Validation
State Plan

12. Section C: CDA Responsibilities to SCSEP Projects
Distribute Grant Award to Projects
Equitable Distribution of Project Slots Between CDA Projects and Nationals Operating in California
Training and Technical Assistance to Projects
Transmittal of Guidance and Policy to Projects
Aging Network Coordination Requirements
Monitoring of SCSEP Projects

13. Distribute Grant Award to Projects
CDA distributes the DOL grant award to projects through a CDA Program Memo (PM) and Contract Package
The Contract Package includes the PM, award amount, number of slots, contract, program narrative, budget, and programmatic assurances.
Each project is required to submit the following to CDA before receiving their funds:
Program Narrative & Programmatic Assurances
Signed Contract
Budget

14. Equitable Distribution of Project Slots Between CDA Projects and National Grantees Operating in California
Each year CDA meets with the National Grantees who operate in California to determine equitable distribution of project slots
Equitable distribution is based upon each county’s census data
This process ensures SCSEP slots are evenly distributed throughout the state

15. Training and Technical Assistance to Projects
SCSEP analysts provide training and technical assistance to their assigned projects
CDA also provides annual training opportunities to the projects on statutes, regulations, policies, and program requirements

16. Transmittal of Policy Guidance to Projects
CDA transmits DOL policy guidance to projects and Training Employment and Guidance Letters (TEGLs)

17. Aging Network Coordination Requirements
CDA must coordinate with its local state and national providers - State Plan - Equitable Distribution: CDA administers the equitable distribution of participant positions in California
Coordinate with AAAs - Seek supportive services through AAAs

18. Monitoring of SCSEP Projects
CDA conducts regular monitoring of projects ensuring adherence to requirements of OAA, regulations, and other applicable laws
CDA also looks at accountability over all funds, property, and other assets covered by project contract
Reviews all records pertaining to program operations
Make sure that project performance goals are being met

19. What Does the State SCSEP Analyst Monitor?
Local office operation and procedures for eligibility, enrollment, orientation, etc.
Office records (staff and participant files)
Training practices
Unsubsidized placement results and efforts to increase placements
Assessment process procedures; quality of IEP
Host agencies and host agency practices
Relationships with local WIB and One-Stop Career Centers
Observe participants at work in host agencies
Personnel issues
Following written procedures
Complaint resolution process
Work-related accidents
Rotation policy
IEP policy and Evaluations
Obligation to seek unsubsidized employment
Obligation to report income/family size changes
Termination
IEP related
For cause

20. Section D: SCSEP Project Responsibilities to Participants
Recruitment of Eligible Participants and Enrollment Priorities
Eligibility Documentation and Determination (Family, Income, Includable Income for Determining Eligibility, and Excludable Income for Determining Eligibility)
Enrollment and Participant Orientation
Participant Wage and Fringe Benefits (PWFB)
Community Service Assignment - Subsidized Placement
Required Services
Individual Employment Plan (IEP) and Assessments
Specialized (occupational) Training Options
On-the-Job Experience (OJE) Basics and Placement Options
(OJE – Projects Must Negotiate a Contract with the Employer)
SCSEP Participant Durational Limits and Waivers
Recertification Requirements
Participant Reassignment or Rotation
Supportive Services Examples
Post-Placement Follow-up First Six (6) Month Period (Retention)
Post Placement Follow-up at 12 Month Period
Participant Termination

21. Recruitment of Eligible Participants
Age years of Age or Older
Income Family income may not exceed 125% of the Federal Poverty Guidelines
Unemployed - Participant must be unemployed at time of application and throughout program application
Residence Participants must reside in the State at time of initial enrollment in which the project is authorized (homeless persons can qualify)

22. Enrollment Priorities
Persons 65 and older OR individuals with:
Veterans/spouses
Disability
Limited English proficiency
Low literacy skills
Rural residence
Low employment prospects
Failed to find employment through Workforce Investment Act programs
Homeless or at risk of homeless

23. Eligibility Documentation
Each project must create a written or electronic format that covers all eligibility documentation requirements (age, income, unemployed, and residency)
The income requirement is based on Total Family Income that must be documented
Must have copies of all documentation on file

24. Eligibility Determination - Family
Definition of a Family –
Husband, Wife, Spouse and Dependent Children; or
Parent or Guardian and Dependent Children; or
Husband and Wife; or
If applicant is claimed as a dependent by a family member with whom they reside on federal tax returns, the CPS definition of family applies
Note: Applicant with a Disability may be Treated as a Family of One

25. Eligibility Determination - Income
Compute the actual includable income for 6 months preceding application or recertification OR
The actual income for the preceding 12 months

26. Includable Income for Determining Eligibility
Earnings
75% of gross Social Security income
Interest and dividend payments
Survivor benefits
Pension or retirement income
Rents, royalties, estates, and trusts
Educational assistance
Alimony
Financial assistance from outside the household
Other incomes

27. Excludable Income for Determining Eligibility
25% of Social Security income
Public assistance benefits, including income from other E & T programs
Disability income (including SSDI)
SSDI reverts to SS retirement at full retirement age
SSDI/SSI benefits analysis (to determine impact of other programs): SSA.gov/works
All forms of child support
Unemployment compensation
Veterans payments (DOD retirement payments are not excludable)
Workers’ Compensation
First $2,000 of Indian per capita fund distributions
Capital gains (stocks, bonds, house, car; unless applicant is engaged in the business of selling such property)
Withdrawals from bank deposits
Money borrowed
Tax refunds
Gifts, gambling/lottery earnings, lump sum inheritances, and insurance payments
Any other income exception required by Federal law (state provisions have no effect)

28. Enrollment
Enrollment begins when an eligible individual is assigned to a community service assignment
Once assigned, participants get paid for hours related to:
Orientation
Pre-Community Service Training
The actual Host Agency Community Service Assignment
Assistance with Unsubsidized Employment Search

29. Participant Wages & Fringe Benefits (PWFB)
Hours of participation per year
General guideline: hours per year
On average hours per week
Starting date
Assignment to a host agency/community service assignment
Rate of pay
No less than the highest of Federal, state or local, or prevailing wage
Uniform treatment
Participant staff must be treated the same as all other participants

30. Fringe Benefits Annual physical exam
Sick leave not part of an accrued sick leave policy
Employer-honored federal holidays
FICA
Workers Compensation
Unemployment Insurance – only if state law requires (California does not require unemployment insurance since participants are part of a federally funded training program (Unemployment Insurance Code §634.5(e)(1) & §634.5(e)(2))
No accrued fringe benefits
Zero balance at the end of each program year

31. Community Service Assignment - Subsidized Placement
Pre-placement activities – Developing the right (best) assignment
MUST be based on assessed strengths and barriers
Training/position description
Supervision and training
Training plan
Rotation as a policy and practice
Monitoring and evaluation
Specialized training
IEP relationship; growth industries
Hours

32. Participant Orientation
Content for Orientation
Wages start with assignment to host agency
Expectation to achieve and retain unsubsidized employment
Assignment is temporary
SCSEP goals and objectives
Community service assignments
Other training opportunities
Available support services
Free physical examination
Participant’s rights and responsibilities
Permitted and prohibited political activities
SCSEP policies and procedures
Grievance procedure
Leave of Absence policy
Participant terminations

33. Required Participant Services
Assessment
Development of an Individual Employment Plan
Community Service Assignment with wages
Referral to One-Stop Career Center (OSCC) for employment services
Job search assistance & counseling
Orientation – includes expectation to achieve and retain unsubsidized employment
Supportive services (includes post employment)

34. Individual Employment Plan (IEP)
A series of stepping stones to an ultimate destination or goal
Participant’s assessment is the starting point
Participant’s goal is the end point; action steps describe how to reach the goal
May be modified at any time
Successful programs update frequently

35. Assessment Made in partnership with each participant
Consider skills, talents, training, work history, and capabilities
Identify appropriate training & employment objectives
Identify needed supportive services
Must be the basis of the Individual Employment Plan (IEP)
Must be the basis for the host agency assignment
Should be signed by participant and program staff
Must be updated twice per 12 month period

36. SCSEP Funds Can Support
Participant wages while in training plus
Reasonable costs for:
Instructors
Classroom rental
Training supplies and materials
Equipment
Tuition
Other costs of training

37. Specialized (occupational) Training Options
Projects may apply for flexibility in the use of their grant award (75/25 rule)
May submit a plan for the use of up to 10% of their wages and benefits dollars to be used for participant training and supportive services
Specific requirements for use of additional 10% include:
Assurances of continuation of wages payments for individuals involved in training (authorized slot level)
Assurance of no displacement of participants
Explanations of how the use of funds will enhance program effectiveness
Proposed budget and work plan
Contact your CDA SCSEP analyst for more information about the 75/25 rule

38. On the Job Experience (OJE)
Designed to lead to unsubsidized employment with a public or private employer
Useful when participant’s IEP goals require specific skills not attainable through the regular community service assignment
Must provide planned approach and sample contract in grant narrative for DOL approval before beginning OJE on the local level

39. OJE Basics
Participants must first have 2 weeks of community service hours
Do not close out the community service assignment until OJE successfully completed
Needs outlined in participant’s IEP
No Active host agencies
May combine OJE with community service assignment
Only one OJE per participant per 12 month period; only five OJE’s per employer per job category
Training period 12 week maximum
No More than 40 hours per week
Must pay prevailing wage (PWFB)

40. Three OJE Placement Options
Employer may be reimbursed for up to 100% of paid wages if training will last no more than 4 weeks
If OJE more than 4 week, employer may be reimbursed for up to 50% of paid wages for the cost of providing training
Grantee may pay wages of participant directly during OJE

41. OJE – Projects Must Negotiate a Contract with the Employer
Specify:
Skills to be learned
Timelines (hours/week; # of weeks)
Benchmarks the participants must achieve to be hired permanently
Stipulate:
At the end of the training period, if the OJE has been satisfactory, the participant will remain on the employer’s payroll
Amount employer will be reimbursed or participant paid
Who will be responsible for workers compensation

42. SCSEP Participant Durational Limits
Individual time limit for participation:
an individual may remain in the program for up to 48 months
a waiver may be requested to allow a limited number of hard-to-serve individuals to participate beyond the 48 months¹
48 month rule took effect July 1, 2007
Overall grantee average participation cap of 27 months
a waiver may be requested that allows up to a 36 month average participation rate in certain cases²
¹CDA has a DOL approved 48 month durational limit policy with no waivers
permitted
²CDA did not request a DOL waiver for 36 months

43. Durational Limits Waiver¹
Apply to participants with:
Severe disability;
Frail or 75 and older;
Old enough but are not receiving SS Title II;
Severely limited employment prospects in areas of persistent unemployment; and/or
Limited English proficiency or low literacy skills
Must be entered into SPARQ and documented in the participant’s file
Characteristics may be updated over time
¹CDA has a DOL approved 48 month durational limit policy with no
waiver permitted

44. Recertification Requirements
Income of each participant must be recertified at least once in a 12 month period;
no self-recertification
Pick a date for recertification and adhere to it so that the process becomes automatic – DOL suggests February or March to align with the publication of the Federal Income Guidelines
Income (of all family members) must be documented
Family size must be documented
Ineligible participants: immediate written 30-day notice of termination
Participant referral to other sources of assistance

45. Participant Reassignment or Rotation
Different placement based on the participant’s IEP:
Provide greater opportunity for use of participant’s skills and aptitudes
Provide work experience or training that will enhance unsubsidized placement potential
Otherwise serve in the participant’s best interest
Participants should be considered for rotation to be new training assignment if they have completed their site training and are not being considered for hire

46. Supportive Services
Purpose: to assist participant in successfully participating in community service assignments and to help participant gain and keep a job
Can provide support services during
6-month post-placement period to help ensure retention

47. Examples of Supportive Services
Counseling
Case Management Referrals
Transportation (special provision)
Room and board, if necessary, during training
Periodic group meeting
Incidentals, including but not limited to:
Work shoes
Badges
Uniforms
Safety glasses
Eyeglasses
Hand tools

48. Post-Placement Follow-up First Six Month Period (Retention)
After job placement
Must follow-up for up to six months after placement
Verify continued unsubsidized employment and verify wages
Determine need for supportive services to keep positions

49. Post Placement Follow-up at 12 Month Period
12 Month post-placement
Verify continued unsubsidized employment and verify wages
Necessitates good case management
Adequate project staffing patterns
Contact beginning of each quarter between CDA-project and project- employer
Employer Customer Satisfaction Surveys

50. Participant Terminations
For Cause
Reasons must be included in the grant application and discussed with the participant at orientation
Written notice detailing the reason for the termination
Non-eligibility (recertification)
30-day notice in writing
Referral to One-Stop Career Center for further services
IEP-Related
IEP terminations can only be executed if DOL has approved the grantees written policy
Projects policies must include specific reasons for terminations
Policies must be given out at orientation or at a participant meeting
Policies must be contained in the participant handbook or similar document

51. Section E: Project Oversight of Host Agencies
Role of Host Agencies
SCSEP and Host Agency Critical Partnership
Host Agencies Must Meet the Following Criteria:
SCSEP Expectations of Host Agencies
Development of Host Agency Participant Assignment Descriptions
Host Agency Assignment Description Must Include:
Role of Participants and Supervisors at Host Agency
What an Agreement Looks Like
Projects Responsible for Monitoring Host Agencies

52. Role of Host Agencies
SCSEP is a training program designed to meet the needs of participants striving for economic security
SCSEP is also designed to help meet the unmet service needs in the community
Host agencies provide the venue for achieving this goal while receiving person-power to help achieve their mission

53. SCSEP and Host Agency Critical Partnership
Participants primary experience in SCSEP takes place at the host agency
Majority of program funds are expended on the community service employment and training experience
Creating new and/or expanding existing community services remains a major SCSEP goal
Performance measures include indicators around the subsidized experience

54. Host Agencies Must Meet the Following Criteria:
501 (c)(3) private non-profit organization OR
Public agency
NOTE: Assignments at religious or faith-based organizations:
►Must provide a service open to all
community residents
►Cannot involve any form of worship
or prayer

55. SCSEP Expectations of Host Agencies
Meaningful on-the-job training
Support for participant’s IEP and job search
Opportunity to help meet service needs in the community

56. Development of Host Agency Participant Assignment Descriptions
Upon developing host agency agreement
General description only of possible community service assignments
Following participant assessment
Final agreement on assignment description
Should meet participant training needs and fit into host agency services
Dated and revised when duties are substantially changed

57. Host Agency Assignment Description Must Include:
Assignment title
Duties and responsibilities (detailed description)
Host agency identification
Hours and days of week
Name and title of supervisor
Criteria for selection
any particular skills, experiences or training requirements for the assignment
Training needed to perform duties and/or to be provided by host agency
Date

58. Role of Participants and Supervisors at Host Agencies
Participants: Acquire new skills/update existing skills; gain greater self confidence; learn new workplace systems and procedures; update resume; provide valuable community services
Supervisors: Provide workplace and task orientation; on-the-job training; skill and personal development assistance based on participant IEP; encouragement in job search; evaluation of participant progress; upgrading of tasks or assignment of new tasks if possible

59. What a Host Agency Agreement Should Look Like
Commitment of host agency must:
Provide support to participant
Provide skill training and supervision in learning/practicing new tasks
Allow participant to attend meetings, go on job interviews, etc.
Consider hiring participant if appropriate opening occurs
Provide safe working environment
Agency orientation to participant
Abide by agreed upon work schedule
Submit properly prepared/signed time sheets
Provide periodic performance review and annual performance evaluation
Honor maintenance of effort, volunteer service prohibition, and non-discrimination assurances
No supplementation of wages
Time frame of agreement
Must be signed and dated (Renewed each program year)
501 (c)(3) documentation attached
For host agencies not a unit of government

60. Projects Responsibility for Monitoring Host Agencies
Items for review and discussion:
Compliance with host agency agreement
Supervision and participant training
Participant progress in learning tasks in position description and/or overcoming personal barriers
Ability to hire
Notification of pending participant rotation (when appropriate)
Annual safety check; more frequent if workers compensation claims warrant

61. Section F: Workforce Investment Act (WIA) and One-Stop Career Centers
SCSEP mandated partner of the Workforce Investment Act
Coordination & collaboration with One-Stop Career Centers

62. SCSEP Mandated Partner of the Workforce Investment Act
Required - Memorandum of Understanding with all Local Workforce Investment Boards in the Local Workforce Investment Area

63. Coordination and Collaboration with One-Stop Career Centers
Items to negotiate with Local Workforce Investment Boards
Referral process for non-eligible applicants
Reciprocity of assessment/IEP
Job search assistance
Intensive/training services

64. Section G: Maintenance of Effort (MOE)
Maintenance of Effort Violations

65. Maintenance of Effort
Employment of a participant funded under SCSEP permissible only in addition to employment that would otherwise be funded
SCSEP must increase employment opportunities

66. Maintenance of Effort (MOE) Violations – SCSEP Assignments Must Not:
Displace current workers
Impair existing contracts
Substitute SCSEP-funded positions for existing federally assisted jobs
Employ participants to perform work that is the same or substantially the same as that performed by persons on layoff

67. Section H: SCSEP Record Keeping and Files
Record Keeping Responsibilities
Files – Hard or Electronic Copy
Participant Files
Host Agency Files
Fiscal Files
Management Files

68. Record Keeping Responsibilities
The Project Director is ultimately responsible and accountable
Remember, if it’s not in writing, it didn’t happen
Also, if it’s not signed, it’s not valid

69. Files – Hard or Electronic Copy
How confidentiality will be maintained
Must notify CDA immediately of any potential breach
Must be readily available for CDA review
Must be retained for 3 years following grant closeout

70. Participant File Content
Enrollment information (participant form; signed and dated)
I-9 (signed and dated)
Worksheet to determine income eligibility (signed and dated)
Eligibility documentation (with project director and participant signature)
Recertification information and documentation
Signed waiver if offer of annual physical exam refused
Signed acknowledgement of orientation
Assessment (with twice per year updates)
IEP (with updated actions)
Community service assignment(s) with position descriptions
Any personnel actions as appropriate (IEP warnings, grievances, etc.)
Case notes with case worker signature or initials
Exit data and documentation (including retention follow-ups and earnings)

71. Host Agency File Content
Current signed and dated Host Agency Agreement (with Federal Employee Identification Number—FEIN)
Current 501 (c)(3) [unless a public agency]
Authorized signature forms
Acknowledgement of orientation
Annual safety evaluation reports
Annual monitoring reports (and any necessary follow-up documentation)
Case Notes with appropriate signature or initials

72. Fiscal File Content Time cards Payroll documentation
Signature and dates
No modifications (white-out)
Payroll documentation
Worksheets corresponds with general ledger
In-kind documentation
Signed and dated
Up-to-date

73. Management File Content
Signed vendor contracts
Coordination activities
WIA MOUs
State Plan participation
Equitable Distribution agreements
AAA linkages
Coordination with other SCSEP grantees
Employer outreach activities
Community visibility activities

74. Section I: FYI – Other SCSEP Information
SCSEP Web-Based Database Collection System – SPARQ
SPARQ Data Collection Handbook available at:
Performance Measures and Goals
California Funding
Successful Projects Have

75. SCSEP Web-Based Database Collection System -- SPARQ
For fiscal Year 2004/05 - DOL implemented SPARQ (SCSEP Performance and Results Quarterly Progress Report system)
Web-based system for collecting SCSEP data required under new regulations
Management Reporting – real time program data and performance
New performance measures
Data Validation
SPARQ Data Collection Handbook available at:
If you have questions regarding database issues like downloading the database onto the designated computer in your office or trying to decipher the errors on the DQR, you would send your question the Bill and his staff at Mathematica.
If you have questions regarding program requirements and the rational of what information goes into a particular field on the 4 form used to input information into the database, you would send your question to Bennett at COG.
If a AAA acquires a new provider the information in the database must be transferred to the new provider or they will have to go through all the original steps to download the DCS to a computer in their office and create their grantee code profile. If a AAA decides to provide direct service for the first time, they will have to go through all the original steps to download the DCS to a computer in their office and create their grantee code profile. Mathematica can assist you with this task.

76. Performance Measures and Goals for FY 2008-09 Performance Measures Goal CDA Nation
Entered Employment
Service Level
Community Service Hours
Entered Employment – 6 month Retention
Average Earnings
Service to Most In Need - average barriers
43.6% 37.2% %
175% 144% %
85% 87.6% %
70.5% 70% %
$9,296 $9,526 $6,697
The 2000 amendments to the OAA established the performance measures and DoL established goals for each measure.
Customer satisfaction has three types of satisfaction, employer, participant, and host agency. Each has a return rate of 70%, which means that 70% of the surveys mailed must be returned and completed.
You should have received a Program Memo (PM) by now requesting your project narrative for FY The performance measures are also listed in that PM.

77. California Funding
Funding 2010/2011: Federal funding - $10.2 million; 1,056 participant positions General Fund eliminated 2008/2009 – AAA’s must provide federal match
PY 2010 Appropriations Act SCSEP Additional Funding – $4.2 million; 309 participant positions

78. Successful Projects Have
Assessments;
Community service assignments;
Training;
IEPs;
Working relationships with One-Stop Career Centers;
Case management;
Exit management;
Employer placements; and
Follow-up

79. Index – Section A: Overview of the SCSEP Program – page 3
The Purpose of SCSEP – page 4
History of SCSEP – page 5
SCSEP Flow Chart – page 6
Federal Oversight – page 7
California SCSEP – page 8

80. Index – Section B: U.S. Department of Labor (DOL) and California Department of Aging (CDA) SCSEP Responsibilities – page 9
DOL Responsibility to CDA – page 10
CDA Responsibility to DOL – page 11

81. Index – Section C: CDA Responsibilities to SCSEP Projects – page 12
Distribute Grant Award to Projects – page 13
Equitable Distribution of Project Slots Between CDA Projects and Nationals Operating in California – page 14
Training and Technical Assistance to Projects – page 15
Transmittal of Policy Guidance to Projects – page 16
Aging Network Coordination Requirements – page 17
Monitoring of SCSEP Projects – page 18
What Does the SCSEP Analyst Monitor? – page 19

82. Index – Section D: SCSEP Project Responsibilities to Participants – page 20
Recruitment of Eligible Participants and Enrollment Priorities – page 21
Enrollment Priorities – page 22
Eligibility Documentation -- page 23
Eligibility Determination – Family -- page 24
Eligibility Determination – Income– page 25
Includable Income for Determining Eligibility – page 26
Excludable Income for Determining Eligibility – page 27
Enrollment – page 28
Participant Wage and Fringe Benefits (PWFB) – page 29
Fringe Benefits – page 30
Community Service Assignment - Subsidized Placement – page 31
Participant Orientation – page 32
Required Services – page 33
Individual Employment Plan (IEP) and Assessments – page 34
Assessment – page 35

83. Index – Section D: SCSEP Project Responsibilities to Participants Continued
SCSEP Funds Can Support -- 36
Specialized (occupational) Training Options – page 37
On-the-Job Experience (OJE) Basics and Placement Options – page 38
OJE Basics – page 39
Three OJE Placement Options – page 40
OJE – Projects Must Negotiate a Contract with the Employer – page 41
SCSEP Participant Durational Limits and Waivers – page 42
Durational Limits Waiver – page 43
Recertification Requirements – page 44
Participant Reassignment or Rotation – page 45
Supportive Services – page 46
Examples of Supportive Services – page 47
Post-Placement Follow-up First Six (6) Month Period (Retention) – page 48
Post Placement Follow-up at 12 Month Period – page 49
Participant Termination – page 50

84. Index – Section E: Project Oversight of Host Agencies – page 51
Role of Host Agencies – page 52
SCSEP and Host Agency Critical Partnership – page 53
Host Agencies Must Meet the Following Criteria – page 54
SCSEP Expectations of Host Agencies – page 55
Development of Host Agency Participant Assignment Descriptions – page 56
Host Agency Assignment Description Must Include – page 57
Roles of Participants and Supervisors at Host Agencies – page 58
What a Host Agency Agreement Should Look Like – page 59
Projects Responsibility for Monitoring Host Agencies
– page 60

85. Index – Section F: Workforce Investment Act (WIA) and One-Stop Career Centers – page 61
SCSEP Mandated Partner of the Workforce Investment Act – page 62
Coordination and Collaboration with One-Stop Career Centers – page 63

86. Index – Section G: Maintenance of Effort (MOE) – page 64
Maintenance of Effort – page 65
Maintenance of Effort Violations – SCSEP Assignments Must Not
– page 66

87. Index -- Section H: SCSEP Record Keeping and Files – page 67
Record Keeping Responsibilities – page 68
Files – Hard or Electronic Copy – page 69
Participant File Content – page 70
Host Agency File Content – page 71
Fiscal File Content – page 72
Management File Content – page 73

88. Index – Section I: FYI – Other SCSEP Information – page 74
SCSEP Web-Based Database Collection System – SPARQ –
page 75
Performance Measures and Goals for FY 2007/08 – page 76
California Funding – page 77
Successful Projects Have – page 78