1. Old Dominion University
The Department of Human Resources
Presents
BENEFITS 101
7/04
5/09
Old Dominion University Department of Human Resources

2. What is the purpose of Benefits 101?
Provide information on what benefits are available.
Explain where to find your benefit information
Provide information on what to do if there is a problem; who to contact.
5/09
Old Dominion University Department of Human Resources

3. Old Dominion University Department of Human Resources
Program Content
What benefits are available?
What benefits are provided by
Old Dominion University to full time employees?
How to find out what you have?
How can you make changes?
5/09
Old Dominion University Department of Human Resources

4. What Benefits are Available?
Retirement
Life Insurance
COVA Health Care
Tax Sheltered Annuities
Deferred Compensation
Employer Cash Match
Flexible Reimbursement Accounts
5/09
Old Dominion University Department of Human Resources

5. What Benefits are Available (continued)
Long Term Disability
Accidental Death/Dismemberment
Legal Plan
Optional Life Insurance
Long Term Care Insurance
5/09
Old Dominion University Department of Human Resources

6. What Benefits are Available? (continued)
Workers’ Compensation
Return to Work Program
Holidays
Employee Assistance Program
University I.D. Card
Tuition Assistance
Virginia Sickness and Disability
Program (VSDP)
5/09
Old Dominion University Department of Human Resources

7. What Benefits are Provided as a Condition of Employment?
VRS Basic Life Insurance
Retirement Plan Membership
5/09
Old Dominion University Department of Human Resources

8. Old Dominion University Department of Human Resources
Retirement Plans
Classified Employees:
Virginia Retirement System (VRS)
Faculty/Faculty Administrators:
- OR -
Optional Retirement Plan (ORP)
5/09
Old Dominion University Department of Human Resources

9. Virginia Retirement System (VRS)
defined benefit plan with a formula to
calculate retirement benefits based on age,
years of service, salary
VRS assumes all investment risk
vested after five years of service
Member Benefit Profile sent each Fall with
service, contributions, interest, life insurance,
projected retirement benefits
Employees hired after 1/1/99 automatically
enrolled in the Virginia Sickness and Disability
Program (VSDP) (faculty may elect or decline)
5/09
Old Dominion University Department of Human Resources

10. Optional Retirement Plans
plans are portable (take with you if you
leave ODU employment
vested immediately
employee determines how contribution is invested and assumes all risks for investment options
investment gains and losses affect retirement benefit
defined contribution plan
irrevocable election
5/09
Old Dominion University Department of Human Resources

11. Old Dominion University Department of Human Resources
Life Insurance
Coverage is provided by ODU for
full time and part-time salaried employees (enrollment required)
Provider is Minnesota Life
No medical examination required
Natural and Accidental death benefit
Accidental death and dismemberment
benefit
5/09
Old Dominion University Department of Human Resources

12. Life Insurance (continued)
Accelerated death benefit for terminal medical condition
Safety belt benefit
Repatriation benefit
Taxes on basic group life (if coverage exceeds $50,000, the excess of $50,000 may be considered imputed income and subject to taxes)
Safety Belt Benefit: If you die, or suffer dismemberment in an accident life insurance benefit will pay an additional amount equal to 10% of the accidental death or dismemberment amount, provided seat belts were in use. Maximum payout is $50,000.
Repatriation Benefit: if you die in an accident at least 75 miles from home, pays an additional accidental death benefit for returning your remains; either the cost of transportation or $5,000 whichever is less.
Felonious Assault Benefit: insurance benefit pays an amount equal to the lesser of $50,000 or 25% of the accidental death benefit if you die or suffer dismemberment because of an assault.
5/09
Old Dominion University Department of Human Resources

13. Life Insurance Coverage
Natural Death: your annual salary rounded to the next highest thousand and doubled
($34,100 X 2 = $35,000 X 2 = $70,000)
Accidental Death: four times your annual salary
($34,100 X 4 = $35,000 X 4 = $140,000)
5/09
Old Dominion University Department of Human Resources

14. Old Dominion University Department of Human Resources
Beneficiaries
Paid according to the order of precedence if no beneficiary is designated:
Spouse
Child or children
Parents
If there are none of the above, executor or
administrator of the estate or other designee.
Reminder: Keep your beneficiary
listing current.
5/09
Old Dominion University Department of Human Resources

15. Old Dominion University Department of Human Resources
What Benefits do I Have?
I have no idea what benefits I have. How do I find out? Where is my benefits information available?
Listed on your LEO On-line Pay Stub
Department of Human Resources
5/09
Old Dominion University Department of Human Resources

16. When Can I Make Changes to my Benefits?
within 31 days of hire
during Open Enrollment periods
some types of exceptions allowed
5/09
Old Dominion University Department of Human Resources

17. Let’s Talk about Health Care
Most ODU employees are enrolled in COVA Connect
An Optima Health Plan
Available options: Out-of-Network , Expanded Dental, Vision/Hearing
The employer pays a large portion of the health care premium
Benefits are on a fiscal year basis (July – June)
Three types of membership – Employee, Employee Plus One and Family coverage
5/09
Old Dominion University Department of Human Resources

18. Old Dominion University Department of Human Resources
Health care premiums are deducted
from your paycheck before
taxes are calculated.
Less taxes paid giving you more
spendable income.
5/09
Old Dominion University Department of Human Resources

19. When Can I Make Health Care Changes?
During Open Enrollment (usually held April – May) Plan changes can be made at this time. Effective on July 1st.
Qualifying mid-year event examples
Change in employment of spouse
Birth or adoption of child
Marriage or Divorce
Child no longer a dependent
5/09
Old Dominion University Department of Human Resources

20. How Do I Make Changes to my Health Care Plan?
Visit:
At the Health Benefits Tab, click on:
EmployeeDirect;
Log on with your personal Health I.D. and passcode
(to get a passcode, if you do not have one,
follow the EmployeeDirect instructions to have
one mailed to you).
Passcode is your confidential electronic
signature
5/09
Old Dominion University Department of Human Resources

21. How Do I Make Changes to my Health Care Plan? (cont.)
Submit an Enrollment/Waiver Form (new employee enrollment, open enrollment, or qualifying mid-year event change)
Forms are available at:
Department of Human Resources
5/09
Old Dominion University Department of Human Resources

22. When will my Health Care Changes be Effective?
Effective the first of the month FOLLOWING submission of your
request (except for birth, adoption
or placement for adoption which are effective the first of the month in which the event occurs)
5/09
Old Dominion University Department of Human Resources

23. Who Can Help me With my Health Care Problem?
Read your health care Member Handbook and understand your coverage
Review your Explanation of Benefits which is generated by the insurance company, after your health care visit
If you need additional information, call Optima at or
5/09
Old Dominion University Department of Human Resources

24. Review your Health Care Explanation of Benefits!
If you are concerned about the explanation, call Optima ( ) or Anthem ( ) and ask for an explanation.
AND/OR
Discuss the billing with your Medical provider.
Ask questions!
5/09
Old Dominion University Department of Human Resources

25. I DO NOT AGREE WITH THE BILL!
Your health care is your responsibility. Review information when it is provided to you.
Use your Health Care Member Handbook as a point of reference.
Call Optima or Anthem and ask how the bill was coded by the provider.
5/09
Old Dominion University Department of Human Resources

26. How Can I File a Complaint or an Appeal?
Follow the Complaint/Appeal Process described in the COVA Member Handbook.
When talking with a health care representative, keep a record of the name of the person and the date.
ALWAYS KEEP A COPY OF ANY INFORMATION THAT YOU PROVIDE.
5/09
Old Dominion University Department of Human Resources

27. Why Do I Have to File the Complaint or the Appeal?
2003 HIPAA Privacy regulations set forth by the U.S. Department of Health and Human Services, Office for Civil Rights, limit who can inquire about your protected health information.
Only you or an individual involved in your care, or payment of your care, can ask directly about your protected health information.
5/09
Old Dominion University Department of Human Resources

28. Old Dominion University Department of Human Resources
ADDITIONAL
OPTIONAL BENEFITS
(This is a partial list; additional info is available on the Department of Human Resources website)
5/09
Old Dominion University Department of Human Resources

29. Flexible Reimbursement Accounts
MEDICAL: you set aside pre-tax dollars for predictable medical, dental, vision care, or other eligible expenses not covered by your health care plan
DEPENDENT CARE: you set aside pre-tax dollars for predictable eligible dependent care expenses, such as childcare.
OPEN ENROLLMENT: Held in the Spring with annual Health Open Enrollment. YOU MUST RE-ENROLL EVERY YEAR! RE-ENROLLMENT S NOT AUTOMATIC!
Flexible Reimbursement Accts have $3.67 monthly administration fee.
5/09
Old Dominion University Department of Human Resources

30. Flexible Reimbursement Accounts (continued)
Medical Reimbursement Account
$10 minimum per pay period
$5,000 maximum allowable contribution
payroll deducted pre-tax
“use it or lose” it account; calculate only
predictable expenses; there is no refund
of monies not used
5/09
Old Dominion University Department of Human Resources

31. Flexible Reimbursement Accounts (continued)
Dependent Care Accounts
Annual Maximum $5,000
Minimum contribution (deduction) per pay period is $10
Covers dependent care expenses
“Use it or lose” it account, for predictable expenses
5/09
Old Dominion University Department of Human Resources

32. How do I Request Reimbursement?
Mail/Fax a completed Flexible Reimbursement Account Claim Form to:
Contract Administrator
Fringe Benefits Management Co.
P. O. Box 1800
Tallahassee, FL
-OR-
(fax number)
5/09
Old Dominion University Department of Human Resources

33. Optional Life Insurance
Offered by the Virginia Retirement System
May include coverage for spouse and dependent children
Coverage available is 1X to 4X salary for employee and reduced amounts for spouse and dependents
Evidence of good health may be required
Underwriter is Minnesota Life
( )
5/09
Old Dominion University Department of Human Resources

34. Long Term Care Insurance
Available to full-time employees, their spouses, parents, and parents-in-law
Medical Questionnaire may need to be completed
Provider: Aetna Life Insurance Company
( )
VSDP participants have an employer paid $96 daily/2 year benefit amount
5/09
Old Dominion University Department of Human Resources

35. CIGNA Long Term Disability
Available for full time employees earning >$15,000
Provides up to 60% of income after 180 days of disability
Employee pays full premium
Disability income is non-taxable
Provider: Cigna Group Insurance (Life Insurance Company of North America)
Open Enrollment October/November in conjunction with the Benefits Fair
5/09
Old Dominion University Department of Human Resources

36. Pre-Paid Legal Assistance Plan
Covers a wide variety of legal services: purchasing/selling a home, preparing wills, traffic violations, divorce, and many other services
Provider: Legal Resources of Virginia
( )
Open Enrollment in October/November in conjunction with the Benefits Fair
5/09
Old Dominion University Department of Human Resources

37. What is a TSA (403b) or DCP (457)?
Voluntary tax deferred supplemental retirement savings/investment plans (tax sheltered annuities or Deferred Compensation Plan)
Provider TSA companies are:
American Express, Equitable, Fidelity Investments, Lincoln, MetLife, TIAA/CREF $ VALIC
Provider DCP company is: ING
Employer Cash Match may be an option.
5/09
Old Dominion University Department of Human Resources

38. What are the 2004 TSA(403b) and DCP(457) Annual Limits?
UNDER AGE 50: $16,500
(can contribute to both a 403b and a 457)
AGE 50 AND ABOVE: $22,000
5/09
Old Dominion University Department of Human Resources

39. Old Dominion University Department of Human Resources
What is Cash Match?
ODU makes a contribution to your
TSA(403b) or DCP(457) - up to a $40
maximum contribution per month
Employee contributing at least $40 per pay period receive the maximum $ per pay period match
5/09
Old Dominion University Department of Human Resources

40. Old Dominion University Department of Human Resources
You Can Enroll in a Tax Sheltered Annuity (403b), Deferred Compensation (457) and Cash Match at any time during the year.
5/09
Old Dominion University Department of Human Resources

41. How do I Get Information on Supplemental Retirement Plans?
TSA information is available on the HR web page:
DCP information is available on the VRS web page: or
Call HR to request a list of each company and the agent of records’ telephone number
5/09
Old Dominion University Department of Human Resources

42. VIRGINIA SICKNESS AND DISABILITY PROGRAM (VSDP)
Provides eligible employees sick leave (8, 9 or 10 days annually)
Family and personal leave (4 or 5 days annually)
No carry-over from year to year
Provides short and long term disability
5/09
Old Dominion University Department of Human Resources

43. What are my Responsibilities?
Provide accurate, current information
Notify HR of Address Changes or Name Changes or Dependent Changes
Read the information sent out about benefits through s, flyers, newsletters, University Announcements
Remember that these are YOUR benefits and you need to understand them.
5/09
Old Dominion University Department of Human Resources

44. WORKERS’ COMPENSATION
Job-related injuries
Immediately report your injury to your supervisor, in writing, if possible
Contact the Department of Human Resources at ext
Workers’ Compensation will be coordinated with VSDP coverage, if applicable
5/09
Old Dominion University Department of Human Resources

45. Old Dominion University Department of Human Resources
RETURN TO WORK PROGRAM
Work and non-work related injuries
Whenever the doctor prescribes restrictions
Work is a therapy – transition back to work
Part-time or light duty assignments are performed during recovery
5/09
Old Dominion University Department of Human Resources

46. Old Dominion University Department of Human Resources
RETURN TO WORK PROGRAM
Work and non-work related injuries
Whenever the doctor prescribes restrictions
Work is a therapy – transition back to work
Part-time or light duty assignments are performed during recovery
5/09
Old Dominion University Department of Human Resources

47. Old Dominion University Department of Human Resources
FOR MEDICAL, PRESCRIIPTION, BEHAVIORAL HEALTH & OPTIONAL VISION/HEARING QUESTIONS
CONTACT:
Optima Health
5/09
Old Dominion University Department of Human Resources

48. Old Dominion University Department of Human Resources
FOR DENTAL QUESTIONS
CONTACT
DELTA DENTAL
5/09
Old Dominion University Department of Human Resources

49. Old Dominion University Department of Human Resources
HOW DO I CONTACT VRS?
Virginia Retirement System
1200 East Main Street
P. O. Box 2500
Richmond, VA
5/09
Old Dominion University Department of Human Resources

50. OTHER HELPFULTELEPHONE NUMBERS AND ADDRESSES
Minnesota Life
P. O. Box 1193
Richmond, VA
Aetna Long Term Care
VSDP
(Third Party Administrator is Unum)
2211 Congress St. Portland, ME 04122
5/09
Old Dominion University Department of Human Resources