1. File Management
Staying Organized

2. Files
Files store data or instructions.

3. What is in a Name? Name Computer Files
File Names:
Should be descriptive of what is in the file
Can contain 256 characters in a file name
Spaces are allowed in file names
NOT allowed: / \ : *
<
> |

4. File Extensions
Most software programs ADD a 3 to 4 character extension at the end of the file name to designate the file’s type
File Extensions:
Begin with a .
Separates it from the file name

5. Common File Extensions
.docx or .doc MS Word files
.xlsx or .xls MS Excel files
.accdb or .mdb MS Access database files
.pptx or .ppt MS PowerPoint files
.gif or .jpg or .jpeg Internet Graphics files
.bmp Paint Graphics files
.html or .htm Web Pages
.pdf Portable Document Format
.txt Plain text file
.exe Program file
.rtf Rich Text Format

6. Why Extensions Are Used
Windows uses the extensions to keep track of which programs were used to create files.
Allows starting the program by double-clicking the file

7. Folders and Folder Names
Folders are used to organize files
Can have folders INSIDE of other folders (called hierarchy)
Think of a file cabinet as the drive
Each drawer of the file cabinet as a folder
In each drawer have several folders
In folders have individual documents
Any computer drive may have its own hierarchy of folders

8. Accessing the Disk Files
Click on Start
Click on My Computer
A list of disk drives you have access appears
Double-click on the drive you wish to open

9. Content List Views To change the way you view your files:
Click on View
Select
Thumbnails
Tiles
Icons
List
Details

10. Thumbnails & Tiles Thumbnails Tiles Icons List Details
Shows Large Size File Icons for each file
Tiles
Shows Medium Size File Icons for each file
Icons
Shows Small Size Icons for each file
List
Lists files and folders located on the drive
Details
Lists file s and folders in order based on one of the following:
Alphabetical
Reverse Alphabetical
Date
File Type

11. Changing Order of Files In Detail View
Click on View
Click on Details
Click on what you want to sort by
Name
Size
File Type
Date

12. Creating a New Folder Click on the New Folder Icon
Choose Folder from the pop-up menu
Type the name of the new folder

13. Selecting Multiple Files
Files Located Next to Each Other
Click on the 1st file you want to select
Hold down the SHIFT key
Click on the last file you want to select
You can now copy, delete, move or open these files at one time.
Files NOT Located Next to Each Other
Click on the 1st file you want to select
Hold down the CTRL key
Click on the last file you want to select
You can now copy, delete, move or open these files at one time.

14. Moving Files Select the Files you wish to Move OR
Press Ctrl + X to cut files
Click on where you want to move them (different folder)
Press Ctrl + V to paste the files in the new location OR
Select Files and drag into location

15. Copying Files Select the Files you wish to Move
Press Ctrl + C to Copy the files
Click on where you want to move them (different folder)
Press Ctrl + V to paste the files in the new location

16. Deleting Files OR Select the files to be deleted Press the Delete Key
Click the X on the toolbar
Choose File then Delete
Right-click on any selected file and Choose Delete File

17. Renaming Files and Folders
Right-click on the file or folder name
Choose Rename
Key the new name OR
Double-click on the file name
What’s in a Name

18. Assignment Open your NETWORK drive (your login name)
Create Folders for:
Computer Applications
Each of your high school classes you will be using the computer to complete assignments. (Hint: Most likely you will NOT need on for PE/Conditioning.)
Delete Files you do NOT want.
Complete the File Management Worksheet