1. Building Safety Personnel Program
Florida Atlantic University Environmental Health and Safety
Building Safety Personnel Program

2. Building Safety Personnel (BSP) Program
Program Overview
Formally known as Building Supervisor Program
Sub-Committee
Formed to evaluate program
Implement changes
Reports to University Safety Committee
Sub-Committee
Physical
Plant
University
Police
Partner
Campuses
EH&S

3. EMERGENCY MGMT- OVERVIEW
Emergency Operations Plan (EOP) – PREPAREDNESS, RESPONSE, RECOVERY
Follow NIMS/ICS model for handling emergencies
Includes Emergency Operations Center (EOC)
Includes Annexes: Hazard Specific
Fire, Hurricane, Hostile Intruder
Occupant Emergency Plans
Continuity of Operations (COOP) – RECOVERY
Mission Essential Functions (MEFs)
12 hour/30day rule – MEFs need to be continued within 12 hours of being suspended and for up to 30 days if primary facilities are rendered inoperable.

4. BSP Program Occupant Emergency Plans = BSP Program!
Addresses responses to emergency events:
Shelter in Place
Evacuation
Other
University-wide program

5. Types: HAZARDS Natural: Man-Made:
Severe weather: Tornadoes, Lightning, Hurricanes
Flooding
Wild Fires
Man-Made:
Fires, Hostile Intruder, Civil Disturbances, Explosions
Technological: Cyber-Terrorism

6. RISKS OF HAZARDS Impact on human life: injury, illness, death.
Impact on the organization: property damage, reduced ability to continue academic, research, business functions.
Impact on the environment: spills, contamination
Occupational issues: unsafe work environment

7. BSP Program – 3 Groups Group 1 Building Safety Administrator
Planning; COOP/Emergency
Determined from the occupancy of the building in question, for example,
Majority of building occupants are part of programs under their purview
They are the highest ranking individual stationed in the building
Not required to be stationed in the building they oversee

8. Key Points for Administrators
Be familiar with emergency plans, be involved in the review process
Be involved in the appointment process of personnel within the buildings they oversee
Communicate any University policy or Functional Unit plan changes to all Safety Supervisors under their purview as well as other Functional Units
Support and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other units

9. Be knowledgeable of the program!
Key Points
Ensure that Safety Supervisors have necessary clearance for duties (e.g. Tier 2 Essential Personnel cards)
Ensure that this role is accommodated for given the other day-to-day roles and responsibilities that Groups 2 and 3 assume
Support Program components:
Training
Planning
Leadership
Time
Be knowledgeable of the program!

10. MAIN contact for first responders, EH&S and others for the building
BSP Program – 3 Groups
Group 2
Building Safety Supervisor
Planning and Implementation
Determined from the occupancy of the building in question, for example,
Majority of building occupants are part of programs they are familiar with
Familiarity with building layout and occupants
Stationed in the building they oversee or assigned to clusters of buildings that they are stationed in immediate proximity to.
MAIN contact for first responders, EH&S and others for the building

11. Key Points for Safety Supervisors
Be familiar with emergency plans, be involved in the review process
Be involved in the appointment process of personnel within the building
Acquire knowledge of the assigned building:
Locations of exits, fume hoods, hazardous material areas, mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue.
Accompany, when warranted, the State Fire Marshall during building inspections.

12. Key Points for Safety Supervisors
Report any unsafe conditions to EH&S or University Police.
Know how to identify individuals requiring assistance and inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)
Prepare a checklist of tasks to be performed by the Building Safety Representatives.
Communicate plan changes to all Building Safety Representatives.
Participate in meetings/updates.

13. Building Safety Supervisor Binder
Each Building has 2 binders (under the care of the Safety Supervisors)
Contents:
Important Phone numbers
Authorizing documents: University Polices
Crisis Action Guide
Emergency Planning Documents: COOP, ERP etc.
Floor Plans with Life Safety Systems information, areas of rescue etc.
Building Contacts sheet, notification trees.
Training Logs
Other Info

14. FLOOR PLANS
Effort within the Division of Facilities to provide marked floor plans.
Surveys conducted university-wide
Floor Plans will be provided with the following indicated:
Life safety systems; fire alarm panels, extinguishers, AED
Shut off valves: water, gas
Locations of mechanical and electrical rooms
Location of emergency generators
Location of chemical, biological, radiological labs
Ground floor: fire hydrants, main shut offs, etc.

15. BSP Program – 3 Groups Group 3 Building Safety Representative
Implementation
Determined from the occupancy of the building in question, for example,
Majority of building occupants are part of college or division = floor rep.
Different programs within building = departmental/unit rep.
Stationed in the building they oversee

16. Building Safety Representative
Qualifications:
Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis.
Training:
Emergency Evacuation
Sheltering in Place
Severe Weather
Other

17. Building Safety Representative
Duties:
Participates in an annual or semi-annual update meeting.
Understands the evacuation plan for the building.
Assures that it is posted conspicuously throughout the department or unit.
Maintains a departmental or unit emergency contact list.
Pays attention to and reports safety or maintenance issues.

18. Alternates
The Building Safety Supervisor is the only group to have an alternate.
Role:
An alternate will follow the same job description and guidelines
Assume the duties of the position
if the appointed person is not available,
if the appointed position is vacated without replacement or
if the appointed replacement is undergoing or has yet to undergo required training.

19. BSP Database Used for personnel and training tracking
Can perform queries and print reports for example:
Building Safety Personnel by Campus and Building
Building Safety Personnel by Name
At this time, maintained by EH&S, however
Will be hosted on the Emergency Planning and Response website
Access will be given to Safety Supervisors to:
Update quarterly or when a change in personnel occurs
Review for accuracy
Can export information for call out and text messaging alerting

20. ESSENTIAL PERSONNEL CARD
All Safety Representatives should check with their Unit Leader in determining if they are essential personnel and to what group they belong.
Level1
Tier1
Tier2
All Safety Supervisors are Tier 2 Personnel

21. KNOW IT!! CRISIS ACTION GUIDE A University community safety guide.
Building Safety Personnel procedures are tailored from these.
Addresses a variety of events.
Should be disseminated to all.
Located:
KNOW IT!!

22. Those in green have tailored procedures for Safety Supervisors.
CRISIS ACTION GUIDE
Evacuation Shelter in Place
Fire safety Suspicious Packages
Severe Weather Hurricane preparedness
Civil Disturbances Catastrophic Events
Hazardous Material Incidents Reporting Crimes
Sexual Assault Utility Crises
Security Access Medical Emergencies
Campus Violence Psychological Crises
Important Phone Numbers
Those in green have tailored procedures for Safety Supervisors.

23. TRAINING Onsite training for Safety Reps: Evacuation Shelter in place
Utility Issues – planned/unplanned
Hurricane preparedness and recovery
Other information:
Card Access and Essential Personnel Program
FAU Alert
Hazard Communications
Blood borne pathogens
Suspicious packages

24. EMERGENCY EVACUATION

25. EVACUATION INFORMATION
Should be displayed in a visible location in the building for a quick reference in case of an emergency
This information includes:
Evacuation routes
Evacuation guidelines
Emergency telephone numbers
Plan escape procedure and escape routes
Know the locations of the two closest exits and be familiar with the path that leads to the outside

26. EVACUATION PLAN What is it?: Who develops it? Where can it be found?
It is floor plan with exit routes marked.
Who develops it?
It is prepared by a qualified architect.
Where can it be found?
It is posted or mounted in a hallway or close to an exit door or elevator.

27. EVACUATION PLAN
Routes
Assembly Areas
Procedures

28. PRIMARY AND SECONDARY ESCAPE ROUTES
Primary Route: The one that is closest to you
Secondary Route: the one that is further away.
Sometimes routes cannot be used due to the emergency event at hand:
The emergency event or threat is occurring in or near the route.

29. Example of the 5th Floor Plan
Diagrams are posted on the wall by the exit doors

30. Example of ½ of the 2nd Floor Plan
Diagrams are posted on the wall by the exit door
Woman's Room
Men’s Room

31. ASSEMBLY AREA Know your assembly area outside the building
Building Evacuation Points: Boca Raton Campus Davie Campus Ft. Lauderdale Campus Jupiter Campus SeaTech Campus Treasure Coast Campus

32. WHEN TO EVACUATE
If fire alarm is sounding and visual signals activated
Fire
Smoke
Bomb threat
Hazardous material spill (large or vapors)
Rapidly deteriorating safety conditions
Other incidents where evacuating is needed (if in doubt, call University Police)
Easiest way to notify building occupants of need to evacuate is to activate the fire alarm, if not already activated

33. WHEN NOT TO EVACUATE
When fire alarm is not sounding or visual signals inactive and:
No evidence of rapidly deteriorating safety conditions e.g. fire, smoke, bomb threat, spill.
Localized hazard conditions (not spreading)
Hostile Intruder/s (when occupants cannot safely do so)
INSTEAD:
Without compromising your safety, make an effort to get to the area of the emergency or get an explanation from a reliable source about the nature of the emergency.
Notify University Police and Environmental Health and Safety and Building Safety Supervisor and alternate

34. INDIVIDUALS REQUIRING ASSISTANCE
Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the evacuation of individuals who require assistance.
The assistance may be in the form of the following:
Be familiar with the people requiring assistance who are routinely in your work area.
Inform hearing impaired people that they have to evacuate.
Assist visually impaired people to an exit stairway.
Inform emergency personnel of the location of people inside the building who need help evacuating.
In the extreme case that you must physically evacuate a person, ask how to safely carry/assist them.

35. A TYPICAL FIRE SCENARIO
From the time a fire starts, smoke detectors may operate within 1 minute.
Room temperatures at the ceiling when flashover occurs can reach 1,400 degrees.
Flashover can occur within 4 minutes from the time a fire starts.
From the time a fire starts, you generally will have less than 5 minutes to get out alive.

36. 7
Fire is accessed and water is
now being applied to the fire
911 notifies fire dept.
and fire dept. responds
Count heads, notify occupants, call fire dept.
Alert occupants of fire
Usually the total elapsed time is 15 minutes or greater.
However, flashover occurred at 3 minutes and 41 seconds.
All too often occupants are dead before the fire department is even notified.
Consider the following statistics:
Flashover Occurs
TIME LINE (minutes)
A fire starts in your building
and is activated by
the smoke detector

37. FIRE PROTECTION SYSTEMS
Modern office buildings are designed with fire detection and suppression facilities to protect life and property from fire.
Be familiar with fire protection systems and their locations.
SMOKE DETECTORS
HEAT DETECTORS
SPRINKLER SYSTEMS

38. FIRE PROTECTION SYSTEMS
The fire alarm pull stations are located by the exit doors leading to the stairwells.
In an emergency, notification will be provided by a fire alarm that includes an audible and visual signal, or via the intercom system.

39. DUTIES RELATED TO SAFETY REPRESENTATIVES
Maintain a list of staff in the department, including those who may need assistance.
Order people to evacuate and ensure common areas closest to your occupied spaces are cleared (restrooms, break rooms, etc)
Direct people to assigned areas – assembly areas and areas of rescue and take head count

40. DUTIES RELATED TO SAFETY REPRESENTATIVES
Assist emergency responders and safety supervisors regarding location of individuals requiring assistance and department contents or operations.
Keep evacuation procedures up to date and available
Complete duties assigned to you by Safety Supervisor and give update

41. GET OUT
and
STAY ALIVE!

42. SHELTER IN PLACE

43. SHELTER IN PLACE What to know: What to do: When to shelter in place
Hazard is in immediate the vicinity or building and
It is dangerous to evacuate
What to do:
Hazard-based response
Hazardous Material
Tornado/Severe Weather
Hostile Intruder
Other

44. SHELTER IN PLACE What hazards may warrant Shelter in Place action?
Hazardous Materials spill
Severe Weather
Hostile Intruder situation where evacuation is not an option
Safety threats/emergency events in other buildings
Other

45. INDIVIDUALS REQUIRING ASSISTANCE
Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the sheltering in place of individuals who require assistance.
The assistance may be in the form of the following:
Be familiar with the people requiring assistance who are routinely in your work area.
Inform hearing impaired people that they have to shelter in place.
Assist visually impaired people to an appropriate shelter-in-place area.
Inform emergency personnel of the location of people inside the building who are sheltering in place.
Ask how to safely carry/assist them in the extreme case that you must physically move a person to an area better suited to sheltering in place,

46. SHELTER IN PLACE General – e.g. HAZMAT spill.
Building’s HVAC system is shut off and it is acceptable to keep within the confines of the building envelope
Lock down – e.g. Civil Unrest or Hostile Intruder.
Individual rooms that can be locked are best.
DO NOT USE BATHROOMS
Severe Weather – e.g. Tornados/Lightning.
Interior rooms or hallways and away from windows.

47. DUTIES RELATED TO SAFETY REPRESENTATIVES
Maintain a list of staff in the building, including those who may need assistance
Order people to shelter in place and ensure those in common areas closest to your occupied spaces are informed (restrooms, break rooms, etc)
Direct people to appropriate areas to shelter depending on emergency (general, severe weather or lockdown)

48. DUTIES RELATED TO BUILDING SAFETY REPRESENTATIVES
Assist emergency responders and Safety Supervisors regarding location of individuals requiring assistance and department contents or operations.
Keep sheltering in place procedures up to date and available
Complete duties assigned to you by the Safety Supervisors and give updates

49. CARD ACCESS AND LOCKS
Should the event necessitate a building lock down, those buildings with card access will be instantly secured. This can be done from within the University Police dispatch center.
Officers will also respond and verify there are no standing open or propped doors. Safety supervisors and representatives may be contacted to assist if available.
Only building occupants who possess essential personal cards will be able to gain access, until such a time normal operations can resume.

50. HURRICANES Storm Terms Watch vs Warning
Tropical Depression: <38mph
Tropical Storm: 39mph – 73mph
Hurricane: >73mph
Watch vs Warning
Watch: storm conditions within 36 hours
Warning: storm conditions within 24 hours
Intensity categories: Saffir-Simpson Scale
Cat 1: 74mph – 95mph
Cat 2: 96mph – 110mph
Cat 3: 111mph – 130mph
Cat 4: 131mph – 155mph
Cat 5: > 155mph

51. HURRICANE DUTIES Pre-season (threat): Pre-event: Post-event:
Update plans and procedures and inform unit
Photograph facilities: offices, labs etc
Print hurricane guidelines card and perform assessment
Pre-event:
Print damage assessment forms
Assign duties to staff:
Secure offices, labs, equipment
Advise staff to take personal items home
Post-event:
Record and report damages for repair and reimbursement

52. UTILITY ISSUES What to know:
Types of Utilities in your area (gas, propane, plumbing, electrical)
Leak vs. outage
What to do: (dependant on degree or severity)
Utility outage
Utility leak/break
Notification (University Police or campus security then Work Control)

53. SUSPICIOUS PACKAGES What to know: What to do:
Any item out of place and considered unusual should be treated with caution until identification can be made.
What to do:
Do not handle suspicious items, secure the area and notify the University Police.
If you make contact with any suspicious material (powder or fluid) immediately secure the area, rinse hands and other contact areas with soap and water and notify the police department.

54. HAZARD COMMUNICATION What is it? Why is it needed? How is this done?
Information about hazardous materials and associated protective measures.
Why is it needed?
To protect employees handling materials from exposure.
How is this done?
Through plans, labeling, Material Safety Data Sheets, inventories, and training.
Why might I need to know about this?
The building ay house hazardous materials in teaching/research labs, mechanical shops, janitorial supply areas, pipelines.
You may be a source of information for first responders and building safety supervisors.

55. FAU Hazard Communication Plan
What is it?
EH&S procedures for:
Inventories
Labeling
MSDSs
Non-routine tasks
Piping Systems
Training
Multi-owner sites (construction or renovation projects)

56. Routes Entry to Body: Exposure to Building Occupants:
Inhalation – (breathing)
Ingestion – (eating)
Absorption through the skin
Injection – (needles, glass, metal)
Exposure to Building Occupants:
Spills – surfaces such as floors, walls, equipment.
Aerosolization – dispersal of material through the air or throughout building via HVAC system.
Breaks in pipes or lines.

57. Hazard Information Labels: MSDS Types:
ANSI (American National Standards Institute)
NFPA (National Fire Protection Agency)
HMIG (Hazardous Materials Identification Guide)
DOT (Department of Transportation)
MSDS
What they are
Where to find them

58. Labels Danger HMIG ANSI NFPA DOT Consists of: Signal Word Danger
Extremely Flammable Liquid
Harmful or Fatal if Swallowed
Use gloves and goggles and
local ventilation
Do not induce vomitting
Contact local poison control center
DOT
Color Coded
Pictogram & Words
9 Hazard Classes
Consists of:
Signal Word
Danger
Warning
Caution
Hazard Listing
Precautionary Statement
First Aid Measures
Degrees of Hazard
4: Extreme
3: Serious
2: Moderate
1: Slight
0: Minimal

59. Facility and Equipment Markings and Important Symbols

60. BLOODBORNE PATHOGENS What are they? Why do I need to know about this?
Microorganisms and viruses in blood and body fluids that can cause disease in humans. Includes bloodborne diseases such as HIV, Hepatitis B, C, and D, syphilis, malaria.
Why do I need to know about this?
There may be an emergency in the building involving blood
The building you work may house BBP or OPIM in:
Teaching/research labs
In an emergency event:
You are a source of information for first responders and safety supervisors.

61. What to know… ROUTES OF EXPOSURE: UNIVERSAL PRECAUTIONS:
Transfer of contaminated blood by objects or environmental surfaces from spills or injury
HBV can survive 1 week outside at room temp.
Parenteral: piercing the mucous membranes or the skin barrier through needlesticks, cuts, abrasions and human bites.
Sharp instrument injury and pre-existing lesions provide an entry
Mucous membrane contamination of the eye, nose, or mouth resulting from splashes, spraying, and splattering of blood or body fluids (aerosol formation)
UNIVERSAL PRECAUTIONS:
Treat all blood and OPIM as potentially infectious for BBP
does not matter where source originated
does not apply to body excretions/secretions unless visibly contaminated with blood or OPIM

62. BBP Standard
The standard outlines policy and procedures to protect workers that includes:
Exposure determination: employees with reasonably anticipated contact with BBP in their job classification and procedures
Initial and annual training
Engineering controls and safe work practices
Immunization and post exposure procedures
Hazard communication, proper waste disposal, exposure control plan
For those who do not work with BBP or OPIM, if you are exposed the post exposure procedures aspect of the standard would apply.

63. Visit www.fau.edu/ehs for more information
FAU ALERT
Call Out
Sirens
Text Message
MyFAU
Home Page
News Media
Voic
Hotline
Web pages
Bldg Personnel
Operator
These are the various means FAU uses to disseminate information to the University community regarding an emergency.
Visit for more information

64. Key Points…
Report any unsafe conditions to EH&S or University Police and then the Safety Supervisor or alternate.
Know how to identify individuals requiring assistance and inform emergency responders and safety supervisors of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)
Always keep University Police and Safety Supervisors informed
Ensure that your Shelter-In-Place and Evacuation plans are up-to-date and communicated to those whom you will direct (department/floor/etc.)

65. Key Points…
Ensure that common areas assigned to you (restrooms, break rooms, classrooms, hallways, etc.) are checked and cleared or occupants of these areas are clearly informed as to what action to take.
Communicate changes and issues related to the building and emergency planning to your department leadership and Safety Supervisor
Distribute the Crisis Action Guide to all

66. Importance of having BSP Program
Help first responders through first-hand knowledge of the building and contents.
Information dissemination within the building as quickly as possible to avoid health or safety issues.
Help those in need in an emergency event or threat e.g. individuals with disabilities.
All leading to reduced injury and property damage.

67. Important! BSP Program (Building Safety Personnel):
Crisis Action Guide:
Card Access
Fire Safety:

68. Important! Evacuation Assembly Areas:
Boca Raton:
Davie:
Fort Lauderdale:
Jupiter:
Sea Tech:
Treasure Coast:

69. Important! Hurricane Information (FAU Hurricane Info): Utilities:
Utilities:
Chemical Safety & MSDS:
Biological Safety incl. BBP:

70. Thank you for your participation!
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